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Google Group Calendar Overview

Google Group Calendar Overview

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Published by Tom
Quick start guide for using Google Calendar for group collaboration. Written for the SEARCH project in Southeast Asia.
Quick start guide for using Google Calendar for group collaboration. Written for the SEARCH project in Southeast Asia.

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Published by: Tom on Sep 06, 2010
Copyright:Attribution Non-commercial

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08/28/2012

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Google Group Calendar Overview
 
Written by Tom Litchfield for SEARCH
This overview of Google’s Calendar will give you the basics of how to use this online tool to keep track
of your organization
s events in a group setting. Only basic functionality and features will be highlightedand explained. Supplemental instruction detailing advanced features will be prepared and distributed if the group feels this would be helpful.
Google Calendar
.google.com You should have received the login for the group calendar from an administrator. After signing toGoogle Calendar, you will be taken to the main calendar view page.
Monthly view
The default view is for the current month with the current day hilighted in a yellow border (see August12 above). You may change the view to the a weekly view or daily view using the buttons top of thecalendar to the right.
 
 
Weekly view example
Events
Events are shown in different colors spanning the days the event is scheduled for.
Events by month
 
Calendar Groups
This particular calendar is organized into groups, with each grouphaving a different color. On the left of the screen is a list of the
groups (referred to as “calendars” in Google Calendar).
Clicking ona group
in this list will hide that group’s events from the calendar
view. This feature might be useful if you are interested in seeing a
few group events at a time, you can “hide” some groups to focus
on others.
Please note that these screenshots were taken while the Calendar was still being developed. Some groups may be missing from the pictured list, or mislabeled. The information in this calendar iscontinually being updated and corrected.
You may notice in the group list an item labeled “Task”. This is not 
a group, it is a default Google Calendar feature for managing tasks. At this time it cannot be removed. However, many Google Calendar users have complained about this limitation and Google may add an option that will allow us to remove it.
Viewing and Editing Event Details
Click once on an event in the calendar view will display details about the event. The exact times,location, and a description (if there is one
) will “pop
-
up” on the screen
(
see
 
next page
).When clicking an event, make sure your mouse pointer is within the colored area of the event,otherwise you may get the pop-up box for adding a new event.

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