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Travel and Expense Reporting Guidelines

Travel and Expense Reporting Guidelines

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Published by perfectionlearning

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Published by: perfectionlearning on Sep 08, 2010
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11/17/2013

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Travel & Expense Reporting Guidelines
For the Employees of 
Perfection Learning CorporationPerfection PressDBTS
Effective July 30
th
, 2008Amended August 2010
 
TABLE OF CONTENTSTravel & Expense
 
Guidelines
PageReservation Procedures 2Air Travel 2Lodging 3Rental Cars 3Other Transportation 4Telephone & Internet Usage 4Meals and Entertainment 4
Expense Reporting
Submission/Reimbursement 5Audit Rights 6Approval/Authorization Process 6Documentation Requirements 6IRS Guidelines 6Incorrect or Incomplete Reports 7
July 30, 2008
2
 
GENERAL TRAVEL & EXPENSE REPORTING GUIDELINESPerfection Learning CorporationPerfection Press Inc.DBTSReservation Procedures
Travelers are expected to make their own travel arrangements including arranginghotel, air travel, and car rental reservations.
Travelers should make reservations to take advantage of any purchase discountsincluding the use of Hotel.com, Priceline, Travelocity, Orbitz, and Expedia etc. Thesesites usually offer higher rated accommodations at discounted prices.
For large corporate events or national exhibits your travel reservations may bearranged for you. Please contact your manager in those circumstances.
Air Travel
All domestic air travel must be in coach class and booked at least 30-days in advancefor best rates.
Always consider any additional luggage fees when determining the best rates.
Luggage fees not to exceed one-bag for less than 3 three nights travel. Maximumluggage fee is two bags for overnight travel of more than 3 nights or inter-continentaltravel.
Business class travel is permitted only when total flying time exceeds 8 hours in asingle leg.
Employees may retain frequent flyer programs, but should not allow this to influencetheir flight selection which would result in costs to the company beyond the lowestavailable airfare.
Upgrades at the expense of the company are NOT permitted.
The employer will NOT reimburse for lost luggage, personal items, or excess baggage fees while traveling on business.
When traveling for more than 2 days use the long-term parking to minimize expenses.
July 30, 2008
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