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The Constitution of Web Startup Society

Oct 06, 2009

1. General

1.1.Organization Name

1.1.1. The organization shall be known as the “Web Startup Society”,


hereafter referred to as the WSS.

1.2.Mission

1.2.1. The mission of WSS shall be to strengthen the web development


community at University of Toronto by providing support and
inspiration for students to start their own internet companies.

2. Membership

2.1. Membership is open to all students, staff, faculty and alumni of the University of Toronto.
There is no membership fee.

2.2.All members of WSS are afforded the same rights and opportunities to
participate in WSS activities.

2.3.Outside parties are also welcome to join the Society. However, they do
not have voting rights.

3. Executive Committee

3.1. The executive positions of WSS are President, Vice President of


Logistics, Vice President of Finance, IT Director, Vice President of
Promotions, CCIT Director, Computer Science Director,
Engineering Director, Social Events Director

3.2. For the first year of the club, new executive members would
simply be appointed by the incumbent officers.

3.3.For the subsequent years, elections will be held during the month of
February to be organized by an election committee consisting of at
least (3) current executives who are not running for a position at WSS.

3.3.1. Executive Positions would be announced to the general


membership 2 weeks prior to the voting period.

3.3.2. All University of Toronto members of WSS can run, nominate


and vote in the election
3.3.3. The successful candidate for a given position is the candidate
that received the most votes for that position

3.4. There shall be an executive meeting at least once every 2 weeks


during the academic year with the exception of the months of
December, April and during the summer semester.

4. All Executives shall:

4.1. Create new projects or initiatives that further the purpose of the club
for the current/future year

4.2. All members of the Executive Committee shall:

4.2.1. Report regularly to executive meetings as indicated by Article


3.3

4.2.2. Provide reports during executive meetings

4.2.3. Keep written or typed records of meetings and activities and


submit a report pertaining to activities prior to Executive Turnover

4.2.4. Do other things that further the cause of the club

5. Duties and Responsibilities of each Executive Role

5.1. President

5.1.1. Set the overall direction of the club

5.1.2. Set goals for the current academic year and help implement
them

5.1.3. Organize and chairs executive meetings

5.1.4. Ensure that other executive members are fulfilling their duties
by checking reports once every two weeks.

5.1.5. Network with other University of Toronto groups, faculty, and


professionals industry to promote the club and attract sponsors or
partners.

5.1.6. Organize events that furthers the cause of WSS

5.2.Vice President of Logistics

5.2.1. Ensures that the set up of materials required for an event are
properly managed

5.2.2. Manages event conflicts or unforeseen circumstances

5.2.3. Organize events that furthers the cause of WSS

5.3.Vice President of Finance

5.3.1. Develop Sponsorship Packages for companies

5.3.2. Present monthly financial reports to the executive committee

5.3.3. Prepares the budget for the projects being undertaken

5.3.4. Organize events that furthers the cause of WSS

5.4. IT Director

5.4.1. Develops and maintains a website for WSS

5.4.2. Publishes any relevant updates regarding meetings, events of


the club on the WSS website and through emails

5.4.3. Organize events that furthers the cause of WSS

5.5. Vice President of Promotions

5.5.1. Attract new members to the club by organizing recruitment


campaigns.

5.5.2. Advertise WSS events through posters, flyers, and other forms
of media (i.e. facebook, UTSU website, campus newspaper)

5.5.3. Organize events that furthers the cause of WSS

5.6. CCIT Director

5.6.1. Although not a requirement, CCIT students are preferred for this
position

5.6.2. Having a web design/graphic design(for posters) experience is


preferred

5.6.3. Acts as a liaison between WSS and CCIT students/faculty

5.6.4. Represents the interest/views of CCIT students in order to


organize events that are tailored towards their
needs/schedules(i.e. ensure that events don’t coincide with
important CCIT events or midterms)

5.6.5. Create posters to advertise club events

5.6.6. Helps promote the club to CCIT students

5.6.7. Organize events that furthers the cause of WSS

5.7. Computer Science Director

5.7.1. Although not a requirement, Computer Science students are


preferred for this position

5.7.2. Having a web development or programming experience is


preferred

5.7.3. Acts as a liaison between WSS and Computer Science


students/faculty

5.7.4. Represents the interest/views of Computer Science students in


order to organize events that are tailored towards their needs or
schedules(i.e. ensure that events don’t coincide with important
Computer Science events or midterms)

5.7.5. Helps promote the club to Computer Science students

5.7.6. Organize events that furthers the cause of WSS

5.8. Engineering Director

5.8.1. Although not a requirement, Engineering students are preferred


for this position

5.8.2. Acts as a liaison between WSS and Engineering students/faculty

5.8.3. Represents the interest/views of Engineering students in order


to organize events that are tailored towards their needs or
schedules(i.e. ensure that events don’t coincide with important
Engineering events or midterms)

5.8.4. Helps promote the club to Engineering students

5.8.5. Organize events that furthers the cause of WSS

5.9.Social Events Director

5.9.1. Ensures social cohesion between club members


5.9.2. Responsible for the overall well being of social gatherings

5.9.3. Organizes social events or other events that further the cause
of WSS

6. Finances

6.1.The president and VP Finance shall have signing authority for the Web
Startup Society’s finances

6.2.All expenses must be approved by the executive committee (through


a 50% majority vote)

7. Executive Impeachments

7.1.Any member of the executive committee may be impeached by a


unanimous decision of the rest of the executive and the agreement of
the faculty advisor if:

7.1.1. They are in neglect of their duties (i.e. not attending executive
meetings)

7.1.2. They have abused their authority

7.2.The executive being impeached may provide a defense to the other


executives and the faculty advisor (if there is one), before they cast
their vote.

7.3.If the defense still created a unanimous decision to impeach the


executive, he could, as a final resort, appeal the decision to the
general membership, and the decision could be overturn with a simple
50% member majority vote at a general meeting.

7.4.In the event of vacancy, an election would be held to fill in the


executive spot. An executive appointment is also permitted, but only
valid when approved by the general membership.

8. Amendments

8.1.Amendments to the constitution require a 50% majority vote of


members at a general meeting of WSS.

8.2.All University of Toronto members are allowed to vote in matters


concerning constitutional amendments

8.3.Approved amendments are in effect immediately.

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