northern ireland water SYS Information Management Unit, 15th Floor, Windsor House, 9.- 15 Bedford Street, Betfast. B12 7-7 Your reference: Ourreference: NIW 167/10/11 Date 10 September 2010 Freedom of Information Act 2000 Thank you for your recent Freedom of Information request for @ copy of the minutes {from 27 October 2009 in which “The chairman noted that in his view a success-fee arrangement of 6% on the value of the sum recovered was not unusual in @ commercial environment.” ‘Annex A attached refers. Under Section 40 of the Freedom of Information Act ~ Personal Information, | have redacted the name of the junior member of staff listed as the Minute Taker. Under Section 41 of the Freedom of Information Act | have also redacted details relating to. commercial thied party as to disclose same would be considered an ‘actionable breach of confidence. You have the right to request that NI Water formally review this response within two calendar months of the date of this letier. If you wish to do so, please write to NI Water Information Management Unit, 15th Floor, Windsor House, 9 - 18 Bedford ‘Street, Belfast. BT2 7LTIf after such an internal review you are stil unhappy with the response, you have the Tight to appeal to the Information Commissioner at Wyclife House, Water Lane, Wilmsiow, CHESHIRE SK9 5AF, who will undertake an independent review. If you have any queries about this letter, please contact me. Please remember to quote the reference number above in any future communications. ‘The supply of information under the Freedom of information Act (FOIA) does not give the recipient or organisation that receives it the automatic right to reuse it in any way. that would infinge copyright. This includes, for example, making multiple copies, ‘ublshing and issuing copes tothe public. Permission to re-use the information must be obtained in advance from NI Water fol Coltes Information Manager Norther Ireland WaterMINUTES OF NORTHERN IRELAND WATER LIM BD BOARD MEETING ~ TUESDAY 27 OCTOBER 2009 IN THE CONFERENCE ROOM, MARK ROYAL HOUSE AT 12.30pm Present: Chris Mellor John Ballard George Butler Declan Gormley Ronan Lath Laurence MacKenzie Don Price Ruth Thompson In Attendance: Mark Ellesmere David Dangerfield Chairman Non-Executive Director Director of Asset Management Non-Executive Director Director of Finance and Regulation Chief Executive Non-Executive Director Non-Executive Director General Counsel and Company Secretary Interim Director of Operations (Observer) Minutes ‘The chairman noted that in his view a success fee arrangement of 6% on the value of the ‘sum recovered was not unusual in a commercial environment Laurence MacKenzie confirmed that his intention was to review all exist contractual arrangements to see if there were any similar issues arising and to deal with these as, appropriate.The Board noted that a revised policy on Financial Delegations had been approved by the Audit Committee and Board and this was now being communicated out toll taf Staff ‘members would be left in no doubt that ifthey had any concerns or were unsure about a financial delegations issue then they should seek clarification before taking any further action, The Chairman agreed that it was important to educate the work force and then to reinforce the message. In response to a question from John Ballard, Ronan Larkin confirmed that a system had recently been put in place that would flag up contracts that ‘were approaching ther imit in terms of authorised spend thereon. Laurence MacKenzie confirmed thatthe review would be done by NIW Intemal Audit. It we would focus ner. initially on high value contracts and would be completed before end of Dect Chairman 24 November 2009