Sample Cover Letter I - Solicited

Your Name
Correspondence address Use 12 point sized text in Arial, TNR, Courier or
Your phone & mobile number Verdana with single line spacing between paras.
Your email id Allow 1 inch margins on either side. Justify your text.

10th April, 200X

Mr. / Ms. (Name of the person), (optional)

The / (Designation), (Company name), (Drop “The” if using name)
(Company address).

Sub: Application for the position of......... (Mention post)

Dear Sir/Ma'am (OR) Mr./Ms. (Name of person),

With reference to your advertisement in the ............. dated......., I would like to apply for
the post of........... (Mention post here) in ............. (mention company name).

I am currently pursuing .............................. (Mention your course here in bold) in............

(Mention your specialization here in bold) from ................. (mention your institute here),
which is a leading institute for high quality professional education in India. Your
organization interests me as it is ……………. (Mention some positive attributes of the
company here), and is one of the leading companies in ..........(Give sector here in bold)
where I would like to develop my career.

I have the essential skills and knowledge for performing the job well. I am..............
(Give relevant job skills here in bold). My knowledge areas include......... (Give your
relevant knowledge areas required for this job here in bold). Above all, I am committed
to a career in......... (Give your specialization here) for which I have made every effort to
develop my skills and gain relevant experience.

I hope you can offer me the opportunity to contribute positively towards your
organization's growth. I request for a personal interview at your convenient time so that
we may discuss this further. In case you desire a telephonic interview, I am available
every day between 2.00 pm – 6.00 pm. I look forward to your favorable response.

Thanking You,
Yours sincerely / faithfully, (If using title, put “faithfully”/otherwise “sincerely”)

(Your Name here)

Encl: Curriculum Vitae

 Sample Cover Letter II - Unsolicited

Your Name
Correspondence address
Your phone & mobile number Use 12 point sized text in Arial, TNR, Courier or
Your email id Verdana with single line spacing between paras.
Allow 1 inch margins on either side. Justify your text.

10th April, 200X

Mr. / Ms. (Name of the person), (optional)

The/ (Designation), (Company name), (Drop “The” if using name)
(Address).

Sub: Application for entry level managerial/technical position in ……… (Mention

specialization) with ................... (mention company name).

Dear Sir/Ma'am (OR) Mr./Ms. (Name of person),

I request you to kindly review my qualifications and skills for working with ………..
(mention company name) …………. (Mention specialization here).

I am currently pursuing................................. (Mention your course here in bold)

in............ (Mention your specialization here in bold text) from............... (mention your
institute here), a leading institution for high quality professional education in India. I am
interested in working with .......... (mention company name) as it is ………….. (Mention
some positive attributes of the company here), and is one of the leading companies
in .......... (Give sector here in bold) where I wish to develop my career.

I have the essential skills and knowledge for performing the job well. I am..............
(Give relevant job skills here in bold). My knowledge areas include......... (Give your
relevant knowledge areas required for this job here in bold). Above all, I am committed
to a career in....... (Give your specialization here) and have made every effort to develop
my skills and gain relevant experience in order to achieve my goal.

I look forward to the opportunity to contribute positively towards your organization's

growth. I request for a personal interview at your convenient time so that we may
discuss this further. In case you desire a telephonic interview, I am available every day
between 2.00 pm – 6.00 pm.

Thanking You,
Yours sincerely / faithfully, (If using title, put “faithfully”/otherwise “sincerely”)

(Your Name here)

Encl: Curriculum Vitae

 Sample Cover Letter III – Summer Training

Your Name
Correspondence address Use 12 point sized text in Arial, TNR, Courier or
Your phone & mobile number Verdana with single line spacing between paras.
Your email id Allow 1 inch margins on either side. Justify your text.

10th April, 200X

Mr. / Ms. (Name of the person), (optional)

The/ (Designation), (Company name), (Drop “The” if using name)
(Address).

Sub: Application for Summer Internship/Training in ……… (Mention specialization)

with your organization

Dear Sir/Ma'am (OR) Mr./Ms. (Name of person),

I am interested in working as a summer trainee with your organization in ………..

(Mention specialization here) (OR) I am interested in doing my summer internship /
training with your organization in ………….. (Mention specialization here)

I am currently pursuing my................................. (Mention your course here in bold)

in............ (Mention your specialization here in bold) from ..............(mention your
institute here), a leading institution for high quality professional education in India. Your
organization interests me as it is ……………. (Mention some positive attributes of the
company here), and is one of the leading companies in the............ (Mention sector here
in bold) in which I am keen to do my summer training.

I believe that I have the necessary knowledge and skills for performing well in my
summer internship with your organization. I am.............. (Give relevant job skills here in
bold). I am also familiar with......... (Give your relevant knowledge areas required for the
desired project here in bold).

I hope you can offer me an opportunity to further my knowledge and experience while
working with your organization. I request you for a personal interview at your convenient
time so that we may discuss this further. In case you desire a telephonic interview, I am
available every day between 2.00 pm – 6.00 pm. I look forward to your favorable
response.

Thanking You,
Yours sincerely / faithfully, (If using title, put “faithfully”/otherwise “sincerely”)

(Your Name here)

Encl: Curriculum Vitae

 Sample Cover Letter IV
Email applications - Solicited

Subject: Application for Management Trainee Position in your retail division.

Dear Sir / Ma’am,

In response to your advertisement in the Times of India on 23/05/2009, I request you to

consider me for the position of management trainee.

Though I have attached my resume, I would briefly like to elaborate on the benefits I
can bring to your organization:

 A degree in MBA with specialization in Marketing (as required in your job

listing)
 A relevant summer training experience of sales in the retail sector with……..
 Excellent interpersonal skills and organizational ability
 Keen drive and goal oriented, positive attitude.
 In depth knowledge of the retail segment which was one of my main subjects
in management.
 Proficiency in MS Office

I would be happy to meet with you at your convenience to discuss ways I can be an
asset to your company. In case you desire a telephonic interview, I am available at 91-
983930000.

With best regards,

Name
e-mail id
contact numbers
 Sample Cover Letter V
Email applications - Unsolicited

Subject: Application for Management Trainee Position in your retail division.

Dear Sir/ Madam,

I am writing to inquire if you have any openings for the above mentioned position. My
CV is attached for your information.

I have extensive summer training work experience in the retail sector with …... (mention
company name here) giving me varied skills and the ability to work with many different
types of people. I believe I could easily fit into your team.

I am a conscientious person who works hard and pays attention to detail. I'm flexible,
quick to pick up new skills and eager to learn from others. I also have lots of ideas and
enthusiasm. I'm keen to work for a company with a great reputation and high profile like
[insert company name].

I would be delighted to discuss any possible vacancy with you at your convenience. In
case you desire a telephonic interview, I am available at 91-983930000

In case you do not have any suitable openings at the moment, I would be grateful if you
can keep my CV in your database for any future possibilities.

Name
e-mail id
contact numbers
 Sample Cover Letter VII
Conservative - Solicited
A Standard, conservative style for sectors such as business, law, accountancy,
retail.

Date:

Employer’s Name
Designation
Address

Dear Sir,

Please find enclosed my CV in application for the post of ……………. (mention post
here) advertised by you in ‘The Indian Express’ on 31 March, 2008.

Your organization interests me as it offers a broad range of practical experience and is

particularly noted for high quality of work environment, and is one of the leading
companies with a strong marketing base in this segment.

The nature of my degree course has prepared me fully for this position. It involves a
great deal of independent thinking, requiring initiative, self-motivation and a wide range
of skills.

I am a fast and accurate learner, with a keen eye for detail and I should be very grateful
for the opportunity to contribute meaningfully in the marketing of your company’s
products/services. I have not only the ability to take on the responsibility of this position
immediately but also the enthusiasm and determination to ensure that I make a success
of it.

Thank you for taking the time to consider this application and I look forward to hearing
from you in the near future.

Yours faithfully,

(Your Name)

Address
Contact Numbers
E-mail id
 Sample Cover Letter VIII
Business management - Solicited

Can be used by management students seeking their first job for sending to different types of
companies:
Your Name
July15, 20XX

Mr. ...............
Director - HR,
(Company name),
Address

Dear Mr............,
Effective
attention I would request you to please review my qualifications for working as a management trainee in
getting your company. My training, work attitude, and personal skills qualify me for this position.
question
My training consists primarily of two years of business management at .......... University. The
Masters of Business Management degree I will receive in June has given me a broad foundation
Good of business knowledge. As a general business major, I studied all the functional fields
interpretatio (management, marketing, information systems, finance, and accounting) as well as the other core
n of business subjects (communications, statistics, law, economics, production, and personnel). I have
education the knowledge base that will enable me to be productive now. And I can build upon this base
through practical experience.

As I am seeking my first full-time job, I must use means other than work experience to prove my
Skillfully work attitude. My high CGPA record is evidence that I took my studies seriously and worked Highlights
handles lack of hard. My ...... overall average placed me in the top 10 percent of the graduating class. I also employabi
experience worked diligently in student associations. My efforts were achieved through leadership and team -
working roles in special assignments and projects listed in my enclosed resume. I assure you that lity skills
I would bring these skills with me to your organization.

Highlights extra Throughout college, I devoted time to the development of my personal skills. as an active
curricular member of the student cultural society and basketball team. I also worked actively for a leading
activities to NGO ......... for three years. All this experience has helped me to have the balance you seek in
show personal
your management trainees.
qualities

Good These highlights presented in the enclosed resume present my case for a career in management Clear request
ending May I have an interview to continue my presentation? You can reach me at 900000000 or for action
message xyz@yahoo.com.

I could be available at your convenience to talk about future prospects with your organization.

Sincerely,

Your Name
Encl: a/a

Your address line here

Phone / Mobile:........................ email: …………………….