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DIRECTORATE OF ESTATES

PROCEDURE AND INFORMATION MANUALEPM HR2 – Job Description/Person Specification Template

Document Originated:

January 2006

By:

John Duffy

Issue Number:

Number of pages:

8 (inc Appendix)

Approved by EMG: Status:

Draft

Last revised:

N/A

By:

N/A

Next revision:

January 2008

By:

TBC

Purpose of Document

This document sets out the procedure for preparing a Job Descriptionand Person Specification for a post within the Directorate of Estates.2.

Procedure

2.1 Group managers are responsible for producing and maintainingaccurate Job Descriptions and Person Specifications for all staffwithin their group.2.2 Reference should be made to the University Document for theRecruitment and Selection Policy and Procedure that can be foundon the University staffnetRecruitment & Selection Policy and Procedure2.3 Group Managers should prepare Job Descriptions and PersonSpecifications using the template (Appendix A).

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APPENDIX A

The University Estate

The University of Manchester has been created by bringing together

The VictoriaUniversity of Manchester and UMIST, two of Britain's most distinguished universities,to create a powerful new force in British Higher Education. The University is Britain’sfirst chartered university of the 21

century and the largest single-site highereducation institution in the country.Manchester has a long tradition of excellence in Higher Education. UMIST can traceits roots back to 1824 and the formation of the Manchester Mechanics' Institute,whilst The Victoria University of Manchester was founded as Owens College in 1851.The President and Vice-Chancellor of The University of Manchester, Professor AlanGilbert, is leading a bold and exciting plan - the Manchester 2015 Agenda, whichaims to make The University of Manchester one of the top 25 universities in theworld.The University is situated just south of the City Centre and has 300 buildings, on 299acres. It has an income of £514m (Britain's first half-billion pound university), 35,018registered students and over 10,000 staff.The University has embarked on the largest programme of capital investment everseen in British higher education with a £350 million plan to deliver eight new buildingsand 15 major refurbishment projects by 2010.The Directorate of Estates employs over 500 staff who are responsible for capitaldevelopment, design services, building and engineering maintenance, landscapemaintenance, energy/utility management, house services (porterage and cleaning),campus cleansing, security, car parking and property management. The recurrentbudget for the Directorate is around £35 million per annum, excluding capitalexpenditure.The University’s Estate is situated predominantly on the Oxford Road Campus andthe Sackville Street Campus that adjoin one another. The University includesbuildings that are listed dating from the 19

and early 20

centuries. The estate alsoincludes the John Rylands University Library (JRULM), the Manchester Museum, theWhitworth Art Gallery, Jodrell Bank Observatory and Tabley House Stately Home.Further information can be found on our website:http://www.manchester.ac.uk/estates

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The University of Manchester

Job DescriptionJob Title

(Insert Job Title as detailed on Staff List)

Reports To

(Insert Post Title and Group)

Organisation Unit: Directorate of Estates

Date :

(Insert date

)

Overall Purpose of the Job

(Insert here statement(s) specific to the post/Group)

Special Conditions of Post:

(Insert here any special working conditions, e.g. shift or weekend working,callout arrangements, periods when leave cannot be taken etc.)

Organisational Structure:

See attached

(Attach copy of Group and Directorate structure diagrams indicating post position)

Key Responsibilities, Accountabilities or Duties

(List the key responsibilities of the post in approximate order of priority.Indicate purpose and frequency of contact with others. Responsibilities to be matched to the requirements of the post avoiding jargon and unexplained acronyms and abbreviations and using language that can be readily understood by staff filling the post).

2. (Insert how the post holder will contribute to the delivery of the Directorate/Group strategic and operational targets).

3. Attend staff meetings and training as required.4. Within the post holders area of responsibility and operation ensure allactivities are carried out in accordance with the requirements of theUniversity, the Registrar & Secretary’s Department and the Directorate ofEstates Health and Safety policies and procedures, and particularly theHealth and Safety at Work Regulations and all subordinate legislation.