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Minutes

Coconut Grove BID Board Meeting Minutes August 19, 2010, 11:00 a.m. - 2:00 p.m.

Courtyard by Marriott, South Bayshore Drive, Coconut Grove

Attendance:

Members in Attendance:

Commissioner Marc Sarnoff, Co-Chair, BID Board Lee Marks (Member, Operations Comm. )

Sue McConnell (Member, Operations Comm. ) Naomi Evans, (Member -to-be, Marketing Comm.)

Ed Prelaz, Chair, Operations Comm. (Member, Finance Comm. ) Gail Baldwin (Member, Capital Improvement Comm. )

Scott Silver (Chair, Capital Improvement Comm. )

Art Noriega (Chair, Finance Comm.)

Monty Trainer, ex officio; (Vice-Chair, Marketing Comm.) Joe Harrison (Member, Capital Improvement Comm. ) Valerie Davis-Bailey (Member, Operations Comm. I

David Yoblick, ex officio (Member, Finance Comm. , Operations Comm. I Maurice Wiener, Co-Chair, BID Board (Member, Operations Comm. )

H. H. Bredemeier (Member, Capital Improvement Comm. )

Bob Whelan (Member, Finance Comm. )

Sylva no Bignon (Member, Capital Improvement Comm. ) Steven Anton Rehage (Member, Mktg. Comm.)

Members Absent:

Thomas Langone (Board Member) Lalo Durazo (Board Member)

Anthony Noboa, ex officio (Member, Operations Comm. ) Manny Alonso-Poch (Member, Capital Improvement Comm. )

Others in Attendance:

David Collins, Executive Director, Coconut Grove BID Manny Gonzalez, Coconut Grove BID

Ron Nelson, Commissioner Sarnoff's Office Liliana Dones, Creative Tools Inc.

Winston Curtis, Mutiny Garage

Mark Lewis, Biscayne National Park

Carlos Lopez Cantera

Salvatore Catania, Calamari Restaurant

August is". 2010 BID Board Meeting/p. 2

I. Approved minutes of June 17, 2010 BID Board meeting. - Motion passed unanimously.

II. Moved: That the Coconut Grove Business Improvement District support Biscayne National Park's headquarter in Coconut Grove. H. Bredemeier made the motion and Scott Silver seconded. Motion passed unanimously.

III. Moved: That the Coconut Grove BID passes the FY'l1 Budget as directed by BID Board at August 19,2010 meeting. Bob Whelan made the motion and Ed Prelaz seconded. Please note there were: 13 Yes votes, 2 No votes.

IV. Moved: That the Grove BID recommends that the Mutiny Garage be permitted to tie their garage prices to those at the Oak Garage. H. Bredemeier made the motion and Gail seconded. There were 13 "Yes" votes and 2 "No" votes.

V. Moved: that the Board of the Grove BID approves of the Nominating Committee's Slate of three-year terms for members of Board Directors: Scott Silver, Joe Harrison, Stephen Licata, Nattaliah Earle & Tom Langone. Bob Whelan made the motion and Sue McConnell seconded. Motion passed unanimously.

VI. Moved: To Authorize the Coconut Grove Business Improvement District to retain the grant research and technical skills of MDS Consulting Inc. for $5,000 to identify and potentially secure appropriate grants. Ed Prelaz made the motion and Bob Whelan seconded. Motion passed unanimously.

VII. Moved: To authorize the BID Marketing Committee to provide support for co-op billboard featuring Lulu's, George's, Calamari & Jaguar restaurants on 2ih Ave. & US-l with the understanding that the billboard not be displayed prior to Oct. 1, 2010. Scott Silver made the motion and H. Bredemeier seconded. There were 14 "Yes" votes and l"No" vote.

VIII. No Action: To authorize support for the Big Belly Trash receptacles within Coconut Grove.

Item was put on hold for later discussion. (5) "Yes" votes and (5) "No" votes.

IX. Moved: By consent to authorize motions on attachment (9) of the August BID Board packet that included South Bayshore Beautification, Main Highway Conduit & Tree treatments and an additional six consent items. Steve Anton Rehage made the motion and Maurice Wiener seconded. Passed unanimously.

August is", 2010 BID Board Meeting/p. 3

Announcement was made by BID Board Co-Chair, Maurice Wiener that Ed Prelaz would be chosen as his BID Co-Chair replacement. Maurice has voluntarily stepped down as Board CoChair as of August BID Meeting.

Meeting adjourned at 1:50PM

Respectfully Submitted by:

David Collins, Executive Director

August is", 2010 BID Board Meeting/p. 4

Attachment 9

Consent Motions for August 19, 2010 BID Board Meeting

1. South Bayshore Beautification:

Moved: that the Grove BID should go forward with the purchase of up to $50,000.00 worth of planting for (10) islands located along South Bayshore. A total of 6,300 plants consisting of Plumbago, Dwarf Bougainvillea, Green Island Ficus, "Trinnette, Umbrella Plant & Crown of Thorns will be purchased via Miami Dade County RAAM Division's contract #5066. 3 months of watering, planting installation, planting materials & plants will be included with this purchase. Staff recommended; as discussed in Operations Com.

2. Main Highway Conduit:

Moved: that the Grove BID move forward with piggybacking on County contractor for Main Highway Conduit work, in conjunction with the upcoming Main Highway streetlamp replacement project at a cost of $60,000. As per October 2009 County/BID conduit completed project pricing was $17.00 per sq. foot and each pull-box, at a cost of $242.00 a piece. The comparable Grand Avenue Conduit project was completed for $60,310. Staff recommended; as discussed in Capital Com.

3. Tree Treatments

Moved: that the BID approve a post- trimming tree treatment which will provide nutrients, fungicide,

and insecticide to each tree at a cost not to exceed $98.90 per tree. The total cost shall not exceed $29,670 for 300 total trees. (Funds are currently available in the FY'10 tree trimming line item), as recommended by the Operations Committee.

Suggested Consent Items:

4. Gallery Walk Signage

Moved: That the BID approve the cost of $4,514 to fabricate 13 two-sided, eight-foot tall Gallery Signs to be used on the sidewalk on the recurring nights of the Gallery Walk on "first Saturdays," as recommended by the Marketing Committee.

5. Office Furniture:

Moved: that the Grove BID purchase up to $5,000.00 in office furniture to enhance presentation for office and meeting experience. Staff recommended.

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August is". 2010 BID Board Meeting/p. 5

6. Capital Register House Keeping Motion:

Moved: for purposes of accurate attribution of expenses to the correct account, that the Grove BID will move $24,146.28 in incorrectly attributed FY'10 Capital costs to Streetscape costs. Staff recommended.

7. Kiosk

Moved: That the BID increase the allocation for the painting of the kiosk in front of CocoWalk from previously approved Board level of $2,000.00 to $2J82.00, as recommended by the Operations Committee.

8. Supplemental Flower Basket Hardware

Moved: That the BID increase the allocation for the ordering of additional hardware (brackets, collars, reserve baskets, and hanging cones) for the winter edition of hanging baskets. The Board previously approved $4480; we now need to authorize an additional $1890 (for a total of $6370) which will allow us to lower the existing baskets on Commodore and Fuller, increase location positions, and grow (8) pair of reserve baskets, as recommended by the Operations Committee.

9. Bed Race Support

Moved: That the BID ratify a grant of $19,500 to Great Grove Bed Race, Sept. 5, as recommended by Marketing Com.

Coconut Grove Business Improvement District

FY '11 Budget Approved by Coconut Grove Bll) Board 8119110

TOTAL INCOME:

Parking Waivers Parking Surchage

Special events supplemental fees Sidewalk cafe fees

Banner fees

Investment Income

Contribution General BID Fund BID Assessments

Other Income (Co-Op Adv)

Total Income

OPERATING EXPENSES:

Sanitation Security Streetscape

Special Events & BID Events Marketing & Advertising General & Administrative

Total Expenses Net Operating Income

Capital

Contribution General BID Fund for Capital

Net Income

Total Contribution BID Fund Qncome Shortfall & Capital Requirements)

Adopted Budget s

189,000

220,000

21,000

55,000

3,000

160,000

206,347

450,000

50,000

1,354,347

125,962

265,319

163,566

173,000

265,000

361,500

1,354,347

145,000

(145,000)

351,347