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Hotel Management System

Hotel Management System

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Published by parmita13

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Published by: parmita13 on Oct 01, 2010
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11/05/2012

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Project SpecificationPage 1
HOTEL MANAGEMENT SYSTEM
Introduction
 The
Hotel Management System
(HMS) project will automate the manual and legacy operations of 
M/SCHEZ-LAURENT HOTELS & RESORTS INTERNATIONAL
. The project will keep track of guest database, roomreservations, cancellations, check-ins, check-outs, room service, weekly shift scheduling of employees,finance and reports.
Data Flow Diagram
Page 1SRM Systems & Software P Ltd.
User LogonRoomsGuestsEmployeesQuery /OccupyAttendBook /CancelBookings / AvailabilityBookingsAssignments
 
Project SpecificationPage 2
Database Schema
 Table:
GUESTTYPESColumn NameData TypeDescription
IdVARCHAR(8)Unique Identification for every category of guestsNameVARCHAR(50)Whether Corporate Client or Friend or Regular Guest or Walk-In Guest or Staff MemberRemarksVARCHAR(255)Extra information you may want to store about this category of guests Table:
GUESTSColumn NameData TypeDescription
IdVARCHAR(8)Unique Identification for every guest TitleVARCHAR(5)Whether Dr. or Mr. or Miss or Mr. and Mrs. Or Mrs. Or Ms. or Rev. or Sir or SisterFirstNameVARCHAR(50)First name of the guest
Page 2SRM Systems & Software P Ltd.
 
Project SpecificationPage 3
LastNameVARCHAR(50)Last name of the guestAddress1VARCHAR(50)Street/House Number of the guests residenceAddress2VARCHAR(50)Sector/Colony of the guests residenceAddress3VARCHAR(50)Area/Locality of the guests residencePinVARCHAR(20)PIN Code of the guests residencePhoneVARCHAR(20)Phone number of the guests residenceEmailVARCHAR(50)Email idMobileVARCHAR(20)Mobile phone numberCarRegNoVARCHAR(20)Registration Number of the guests carCompNameVARCHAR(50)Company Name where the Guest is workingNationalityVARCHAR(20)Nationality of the guestNumChildrenINTEGERNumber of Children who are going to stay in this hotel now TotalChildrenAtHomeINTEGERTotal number of children the guest hasGuestTypeVARCHAR(8)Refers
ID
column of 
GUESTTYPES
tableRemarksVARCHAR(255)Any extra information you want to store about this guestCreateDateDATETIMEDate on which this information was fed into the database. Default is todays dateCreatedByVARCHAR(50)Login Id of the clerk who entered this information about the guest Table:
CONSUMABLESColumn NameData TypeDescription
IdVARCHAR(8)Unique Identification for every consumable (Food Or Beverage)NameVARCHAR(50)Name of the dish/drink viz. Idly-Sambar, Bread-Omelets, Chicken Tikka, Malt Whisky, etc.RemarksVARCHAR(255)Any extra information you want to store about this dish/drinkUOMVARCHAR(25)Unit of Measurement of this dish/drink viz. ml, slices, numbers, etc.PhotoPathVARCHAR(255)Full path of the picture file name, for example
C:\HMS\Images\MOQVQM01.GIF
ApplyTaxBITWhether to apply Sales Tax for this dish or notPricePerUnitNUMERIC(9,2)Price Per Dish Table:
ROOMTYPESColumn NameData TypeDescription
Id VARCHAR(8)Unique Identification for Room-TypeNameVARCHAR(50)Name of the Room-Type viz. Single or Double or A/C or Non-A/CRemarksVARCHAR(255)Comments on the Room-Type Table:
TARIFFSColumn NameData TypeDescription
Id VARCHAR(8)Unique Identification for TariffsNameVARCHAR(50)Bed-n-Breakfast, Family-Winter-Special, Room-Only-per-Night, Winter-Special, Zero-Rate,
etc.
 TariffAmountNUMERIC(9,2)Amount of Tarif Table:
ROOMSColumn NameData TypeDescription
RoomNo VARCHAR(8)Unique identification for every RoomDescriptionVARCHAR(255)Description for the RoomFloorNoVARCHAR(5)Floor Number viz. I, II, III, etcRoomTypeIdVARCHAR(10)Refers
ID
column of 
ROOMTYPES
tableExtensionINTEGERIntercom Extension number for the room TariffCodeVARCHAR(8)Refers
ID
column of 
TARIFFS
tableStatusCHAR(1)Whether Provisional (
P
), Confirmed (
C
), Check-In (
I
), Checked-Out (
O
) or Cancelled (
L
) Table:
DEPARTMENTSColumn NameData TypeDescription
IdVARCHAR(8)Unique identification for every DepartmentNameVARCHAR(50)Name of the Department viz. House-Keeping, Banquets, Room Service, Restaurant, Bar,etc.RemarksVARCHAR(255)Comments on the Department Table:
EMPLOYEESColumn NameData TypeDescription
IdVARCHAR(8)Unique identification for every EmployeeFirstNameVARCHAR(50)First name of the EmployeeLastNameVARCHAR(50)Last name of the Employee
Page 3SRM Systems & Software P Ltd.

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