Q1 Does your institution provide any information or advice to students or staff on

any potential liability under Terrorism legislation which might result from accessing
materials for teaching or research ? If so please provide copies of any documents
held which detail or refer to such information or advice.

The University provides relevant information under two codes, the research
code of conduct and the computer code of practice. These two codes are
attached to the email.

Q2 Does your institution have any kind of procedure to review or assess reading
lists, module descriptors or other teaching materials which explicitly or in practice
considers questions of safety and risk under terrorism legislation as part of its remit ?
For example does the institution have anything similar or analogous to the 'module
review process' established at Nottingham University described here :
http://www.timeshighereducation.co.uk/story.asp?storycode=407122;
http://www.teachingterrorism.net/2009/08/03/nottingham-censorship-a-defence;
http://www.teachingterrorism.net/2009/08/06/is-vetting-at-nottingham-in-defence-of-
academic-freedom
If so please supply full details of this policy and procedure and advise when and how
it was decided upon and implemented.

The University does have a procedure for reviewing course and module
content, which can be found at the following link
http://www.nottingham.ac.uk/quality-manual/taught-programmes/annual-
monitoring.htm
The University’s annual monitoring process as described in the Quality
Manual is of long standing, being codified at the inception of the Quality
Manual in the late 1990s.

“The module review process” mentioned is relevant to the School of Politics

within the University, it is not applied across the University as a whole.

Q3 Does your institution have any system, policy or procedure in place for dealing
with any potential actions taken by the authorities against the institution, its students
or staff under Terrorism legislation ? If so please supply a copy of the policy and
advise the date it was decided upon and implemented.

The status of any student or staff member who was suspected of criminal
activity, arrested by the police and subsequently convicted of a crime would
be considered at a relevant stage in the light of the Code of Discipline for
Students, the Staff Handbook and the individual's contract of employment, as
appropriate. However, the University has no specific system, policy or
procedure in place for dealing with any potential actions taken by the
authorities against the institution, its students or staff under Terrorism
legislation.

Q4 Does your institution have any system, policy or procedure in place for
‘preventing violent extremism’ as recommended for example in the government
guidance document ‘Promoting Good Campus Relations’
http://webarchive.nationalarchives.gov.uk/tna/
+/http://www.dius.gov.uk/publications/extremismhe.pdf
Please indicate what procedures or policy exist and advise when it was decided
upon and implemented, and provide copies of any documents held which detail or
refer to such policy or procedures.

The procedure “Promoting good campus relations, fostering shared values

and preventing violent extremism in Universities and Higher Education
Colleges” was implemented following the guidance provided in “Promoting
Good Campus Relations”.

Promoting good campus relations, fostering shared values and preventing violent
extremism in Universities and Higher Education Colleges

Summary, action points and issues for consideration

The DIUS guidance focuses on 5 key objectives and themes outlined below:

1. To promote and reinforce shared values; to create space for free and open
debate; and to listen to and support mainstream voices.

Issues to consider University response

• Is there a clearly publicised,
easily available Code of Practice
on Freedom of Speech which
outlines the university’s policies
and procedures?
Yes, see:
http://www.nottingham.ac.uk/registrar/go
vernance/freedom-of-speech.pdf

• Are you working with the Yes, scheduled meetings of senior

student’s union and societies to
create and publicise opportunities
for students to voice their opinions
and engage actively in debate?
management with SU Societies Officer
and officers of key societies, such as JSoc
and Student Islamic Society.
SU Forum for religious and political
societies and Star System for
accreditation.

SU governance structures now extend to

JCRs in Halls of Residence.

• Are you working with the
students’ union to promote
participation in the democratic
process and to facilitate
opportunities to get involved in the
community?
Yes, with particular reference to the
promoting participation from the earliest
weeks via the recent JCR reforms.
Volunteering via Student Volunteering
Service (formerly Active Communities).

• Do you have regular dialogue Yes, see above and also meetings with SU
 with student groups, university
chaplains and student union
general managers?
President, Welfare Officer and Education
Officer with senior management.
Termly meetings of the SU-CSS (Central
Support Services) Liaison Group and the
3-Faith Liaison Group.

Increased contact with SU General

Manager, who is now member of SU-CSS
(Central Support Services) Liaison Group.

2. To break down segregation amongst different student communities including

by supporting inter-faith and inter-cultural dialogue and understanding and to
engage all students in playing a full and active role in wider engagement with
society.

Issues to consider University response

• Have you reviewed your Reviewed against DIUS guidance and
existing policies and procedures to advice around PREVENT.
take account of recent relevant
legislation and available guidance
and good practice?

• Do your policies specifically University has an Equality and

address the need to balance the
interests of particular cultural or
religious groups with those of the
wider campus community? Are
these policies clearly
communicated to staff, students
and potential students?
Diversity Committee and two Advisory
Groups – for Staff and Students –
which report to it. Policy development
undertaken by EDC is published on-
line and recent examples include a
Protocol relating to absence from an
examination for reason of religious
observance

3. To ensure student safety and campuses that are free from bullying,
harassment and intimidation.

Issues to consider University response

• Are your staff and students
aware of their rights and
responsibilities regarding
discrimination, harassment,
intimidation, equality and freedom
In addition to wider policies in the Staff
Handbook, the Policy of Dignity within
the University
(http://www.nottingham.ac.uk/staff-
handbook/section-3/dignity%20within
%20the%20university-policy.php)
 of speech?
• Do you have a clear and easily
accessible Equal Opportunities
Policy and clear procedures for
dealing with complaints and
incidents?
• Are staff and students clearly
signposted to sources of help in the
university, student union and local
police?
• Do you have an institutional
standard of acceptable behaviour
setting out zero tolerance to
intimidation, bullying, harassment,
discrimination, racial hatred or
incitement to racial hatred or any
forms of incitement to violence or
violence itself?
4. To provide support for students who may be at risk and appropriate sources
of advice and guidance.
Issues to consider
• Are your staff appropriately
trained to deal with concerns from
students?
outlines rights and responsibilities and is
something which is used as a means of
resolving conflict between staff, between
students and, as in this case, between the
two groups.
See above re Freedom of Speech.
These policies will be given new
prominence on the new University
website.
See above and also the Code of Discipline
for Students
(http://www.nottingham.ac.uk/registrar/ca
lendar/code-of-discipline.pdf).
The Students’ Union also has wide-
ranging policies and codes on equal
opportunities.
The University Incident Management
team meets at least twice each year to
review protocols for handling major
incidents. Aspects of these protocols are
currently under further development.
Yes, via numerous guidebooks and
websites and posters.
See the Policy of Dignity within the
University above.
University response
Identifying and Responding to Students in
Difficulty: A Guide for Staff
(http://www.nottingham.ac.uk/counselling

• Are staff and students clearly
signposted to sources of help in the
university, student union and local
police?
• Are the Chaplaincy services that
are available on your campus
clearly publicised and easily
accessible?
5. To ensure that staff and students are aware of their roles in preventing
violent extremism.
Issues to consider
• Do you have clearly set out
policies on use of external
speakers?
• Do you have recently reviewed
and clearly set out policies on the
use of university premises by
outside bodies?
• Do you have mechanisms to
ensure that you could act
appropriately if university premises
were being used for unlawful
activity or speech?
/leaflets/NU_Guide_for_Staff.pdf) is a
key publication within the University.
In addition, training is provided for
colleagues in key roles in Schools and
Halls of residence.
Yes, via numerous guidebooks and
websites and posters.
See also the references to training above.
Details of the services can be found at
http://www.nottingham.ac.uk/chaplains
Chaplaincy allocated new, more
prominent space from start of 2009-10
session
University response
Student Societies book rooms via the SU
and these are then passed on to the
University Timetable Office. Colleagues
in the team inform Security and Director
of SO&S of external speakers, which
should be booked with 10 working days
notice.
Full risk assessments are carried out for
major events, often in liaison with the
Police.
Public Affairs deal with any associated
media strategy.
Guidelines for conference organisers
updated in 2008-09.
Widely-published contact details of
University 24-hour Security Team.
Security has contact details of all IMT
members.
Key student officers and society reps have
 contact details of key staff.

• Do you have clear policies on IS Codes of Conduct

acceptable use of university (http://www.nottingham.ac.uk/is/support/
facilities including meeting rooms, knowledgebase/guides/IS0030.pdf;
internet, library books etc.? http://www.nottingham.ac.uk/is/support/k
nowledgebase/guides/IS0102.pdf;

http://www.nottingham.ac.uk/is/support/k
nowledgebase/guides/IS2006.pdf)

Research Code of Conduct

(http://www.nottingham.ac.uk/ris/local/res
earch-strategy-and-
policy/code_of_conduct.pdf)

Staff Handbook
(https://www.nottingham.ac.uk/staff-
handbook/)

Student Code of Discipline (see link

above)

• Do you have in place the Translation of certain languages is easily

methods to be able to translate any acquired due to staff expertise within the
publications or literature being held institution. External support would be
or distributed on campus into identified where necessary.
English?