India Localization in Logistics

Vipin Shivashankaran
Globalization Services

1
 Agenda

1. India Localization : An Overview

2. Cenvat
3. VAT/Sales Tax
4. Service Tax
5. Others

TDS localization

2
 India Localisation In Logistics : An Overview

Domestic Vendor Import Vendor Domestic Vendor

Subcontractor
Mumbai Plant Chennai Plant

6854654654

Pondicherry
Depot
Overseas
Customer Panvel Depot
# Procurement of Raw Material
# Interplant Stock Transfer
# Subcontracting
# Movement of Goods from Plant to Depot
# Dispatch to Customer from Depot
Domestic Customer # Dispatch to Customer from Plant

Following Logistics Scenarios are involved

Procurement of Raw Material
Interplant Stock Transfer
Subcontracting
Movement of Goods from Plant to Depot
Dispatch to Customer from Depot
Dispatch to Customer from Plant

3
 India Localisation In Logistics : Legal
Functionality Supported

CENVAT

VAT

Local and Central Sales Tax

Service Tax

Following Logistics Scenarios are involved

Procurement of Raw Material
Interplant Stock Transfer
Subcontracting
Movement of Goods from Plant to Depot
Dispatch to Customer from Depot
Dispatch to Customer from Plant

4
 Release/Upgrade Strategy

4.70 R/3 4.7 /

ECC 5.0/6.0 India Localization for Logistics
is part of standard mySAP ERP
from release SAP R/3
4.6C Enterprise onwards
CIN 4.0 A

4.6B
CIN 3.0 A

4.0B CIN 2.2B

Key Benefits:
India part of Global Roll-out
3.1H CIN 2.1B Unicode Compliant
Technical co-existence with other
country versions and IS Solutions
3.0F CIN 2.0C

06/00 06/01 Q1/03

All these SAP R/3 Releases can be used as startrelease for an upgrade to SAP R/3
Enterprise.
NOTE: A smaller startrelease results into a higher effort of an upgrade project (eg. Enjoy
SAP from 3.1I to SAP R/3 Enterprise). Additional time for the upgrade project has to be
calculated.

5
Consulting and Release Notes

Master Note Installation Master note

For MM FAQs Queries : For SD FAQs
:Note 950976 Note 899086 :Note 950977

General Clarifications for CIN FAQ: CIN General Clarifications for CIN –
– MM : Note 952290 Installation and SD : Note 952441
SPs: Note 532596

General clarifications for Tax FAQ: Country Version India

Procedure TAXINN : Note (CIN) General SD queries : Note
952289 FAQ: CIN Budget / 535616
Legal Change:
Note 604695
General Clarifications for RG1 Functionality not supported in
Goods : Note 951955 Country Version India: Note
952287
FAQ: CIN Data and
FAQ: Country Version India Authorisations: Note
(CIN) General MM queries : 544472
Note 542862

FAQ: CIN Upgrade and

Objects : Note 544471

6
 Agenda

1. India Localization : An Overview

2. Cenvat
3. VAT/Sales Tax
4. Service Tax
5. Others

TDS localization

7
 Procurement of Domestic Materials

Excise Invoice
Domestic Vendor
Price: 1000
Qty : 10 PC
Duty 16%
- 160

Excise Stock/
Part I Register

Deposit Rs. Receipt

160 as Duty to Qty : 10 PC
the Govt. GR at Factory
Gate
# Definition of BED, Edn Cess and other duties
# Maintenance of Part I and Part II registers for
Inputs and Capital Goods
# Material Classification under various Tariff
Headings
# CENVAT Duty determination CENVAT / Part II
# Assessable Value definition Register
# Facilitates set-off or inventorisation depending ED Credit
Excise Invoice
on Material Type : Rs 160
# Permits 50% credit for Capital Goods Capture and Post

8
Imports Purchase

Commercial Invoice
Import Vendor
Price: 1000
Qty : 10 PC
C Duty 16%
- 160

Excise Stock/
Part I Register

Pay CVD of Receipt

Rs. 160 to the Qty : 10 PC
Customs GR at Factory
House Gate
Capture & Post CENVAT / Part II
Register
CVD Credit
: Rs 160
Supports Additional Duty of
Customs (ADC) for specified
goods

Commercial Invoice

9
 SAP Transaction for Excise Invoice

First Line

Header Data

Item Data in
Table Control

Detailed
item data
for one line
item

A single screen SAP Enjoy Transaction is available for Excise Invoice Capture / Change
/ Display / Cancel / Post.
Transaction ‘J1IEX’ is used to capture both Local Purchases as well as Import
Purchase, the difference being CVD duty instead of Excise duty.
The transaction has been segregated into four distinct operational areas.
First Line : Available as dropdowns for selection of type of action for a reference document.
Header Data: The excise invoice header data is available in the form of easily navigable tabstrips
namely Excise Invoice, Total Duties, Miscellaneous, Additional Data, Part II
Item Data (Table Control): The user can enter the item data in a tabular form for ease of entry. All the
fields of the table control are also available in the item detail tabstrip.
Item Data (Tabstrips): This is a detailed view of a single selected line item in the form of easily
navigable tabstrips with additional features that are not available in the table control. The available
tabstrips are Item, Quantities, Duty Rates, Duty Values, Reference Documents, Additional Data, Part I,
Part II.
The Header data and the item data tabstrips can be collapsed for entry of data directly in
the table control only.
The correctness of the Excise Invoice can be checked by using the Check functionality.
The error/warning messages are issued in the form of message logs.
There is now the possibility of field selection for certain fields via CIN customizing.
Please refer to IMG document for further details.

10
 Subcontracting

Input

Challan

Sub contractor
FACTORY

# Quantity Re-conciliation of Material

issued to Subcontractor
# Credit reversal on non-receipt of goods
Annexure IV within specified period
# Re-credit of credit reversed on Annexure V
subsequent receipt

Challan Features
Multiple Challans w.r.t One
transfer document
Filtering of non-excisable
materials during Challan
Creation
Facility to capture additional
Output information such as
Identification marks etc in
Challan
Printing of Challan on creation

Listing of challans provided giving details such as challans:

due for reversal for a given period
that can be reaccredited
have been captured at the goods receipt but have not been reconciled
whose reference documents have been deleted or cancelled

11
Stock Transports

Supplying Plant
Excise Invoice

Price: 1000
Qty : 10 PC
Duty 16%
- 160

Excise Stock/
Part I Register

Receipt
Qty : 10 PC
Deposit Rs. GR at Recv.
160 as Duty to Plant
the Govt.

# Proforma Excise Reference created

with respect to delivery
# Excise computation at Supplying CENVAT / Part II
Plant Register
# Applicability of Excise for Stock ED Credit
Transfer determined by whether Plants : Rs 160
Excise Invoice
are under different Excise Registration
Capture and Post
and materials transported are
Excisable

12
 Sale from Factory

Supplying Plant

Excise Invoice
Price: 1000
Dispatch
Qty : 10 PC
Duty 16%
+ 160

# Excise Invoice creation in the background

during Billing
Debit: # Provides for posting of Excise Invoice to
Rs. 160 profitability segment
# CENVAT Utilization:
# Immediate during Excise Invoice creation
Excise # Periodic Utilization
Duty # Batch Creation of Excise Invoices supported
Payable
A/C

Monthly utilization

CENVAT/Part II Register
PLA Register

Separate Commercial Invoice and Excise invoice

Proforma Excise invoice can be prepared and sent along with the goods.
The Proforma Excise Invoice serves as the basis for MODVAT utilization.

Single Commercial and Excise Invoice

The separation of excise invoice and commercial invoice allows for multiple excise invoices (through
split criteria) while invoicing the customer with a single commercial invoice.
Provision for concessional taxes based on tax classification fields
Supports Free Supplies
Can be combined with a normal order
Excise calculated and paid at the time of delivery but it is not charged to the customer.
Excise posting done

Cancellation of excise invoice made simple

Reversal of excise invoice without marking it for cancellation

13
 Sale from Depot
Depot

Invoice
Price: 1000
Dispatch
Qty : 10 PC
Duty 16%
+ 160
Depot Receipts Depot Sales
Stock Transfer • Provides for Excise
• Excise Invoice details from Debit: Rs. 160 Invoice Selection from
Factory Invoice Reduce qty by 10 available Invoices
• Handles Loss in Transit • No separate Excise
• Multiple POs to one receipt Invoice at Depot
• Item Details proposed for • Consolidation of Excise
stock returns RG23D Register Value (from selected
•Customizable Folio Number Excise Invoices) in the
Generation Commercial Invoice
Direct Purchase • Provision to create Depot
• Individual Excise Invoice Invoice based on Delivery
details from PO item Supports A-Certificate Process document
• CVD Identification for Supplementary Receipts • Option to restrict
Imports incoming invoice selection
• Multiple POs to one receipt from same source of
• Customizable Folio supply
Number Generation

Sales at Depot
Provides for Excise invoice selection at depot to choose the lot from which to make the delivery.
There is no separate excise invoice at depot
Commercial invoice at depot picks total excise value from all selected excise invoices
Provision to create depot invoice before post goods issue based on delivery document.
Option to restrict incoming excise invoice selection from the same source of supply.

14
 Export Sale

Supplying Plant

Under Bond
Update Excise
Price: 1000 database
Qty : 10 PC
Duty 16%
+ 160
No Bond
Invoice
• Identification by Customer Country and
Debit: Dispatch
Currency
• Proforma Excise Reference made against Rs. 160
Delivery
• Optional tax calculation based on excise
Excise
calculation formula Duty
• Sales under bond identified for download Payable
of bond register A/C
• Supports Deemed Exports

Monthly Utilization

CENVAT/Part II Register PLA Register

Export Sales
Identified by Customer country and currency of order
Exchange rate for foreign currency will be as on date of transaction
Separate excise indicator to be maintained for export customers
Proforma Excise Reference made against Delivery
Optional Tax calculation based on excise calculation formula
CENVAT utilization done for sales under no-bond
Sales under bond identified for download of bond-register
Commercial invoice picks excise value from Proforma Excise Reference

Deemed Export Sales

No Amount utilization

15
 New Functionalities : Cenvat

Excise Invoice Capture wrt Inbound Delivery

Batch Split supported during Invoice Capture
Additional Duty for Customs : Imports
Depot to Depot transfer : J1IG with respect to Depot Excise Number
Negative Balance in PLA allowed at the time of Immediate Utilization
Exports : ARE1, ARE3 , Reversal, Bond Summary and Print Layout
Data Archiving

Following Logistics Scenarios are involved

Procurement of Raw Material
Interplant Stock Transfer
Subcontracting
Movement of Goods from Plant to Depot
Dispatch to Customer from Depot
Dispatch to Customer from Plant

16
Inbound Delivery : Note 1050025

17
Additional Duty on Customs : Note 910681

1. Create Condition Type and Modify pricing procedure.

*AED should be active in Tax Code.

18
Additional Duty on Customs (Cont’d)

2. Purchase Order Pricing and TAX Schemas.

19
Additional Duty on Customs (Cont’d)

Subtransaction Type IP should be selected for ADC transactions.

20
Depot To Depot STO

• Outgoing EI Against
Multiple STO Delivery
• Referencing Multiple
Mother Invoices.
• Refer Outgoing Excise
Invoice at receiving Depot

21
Exports : ARE1 and ARE3

• Bond/License maintenance
• ARE1/3 reversal
• Running Bond Summary
• Bond Summary Report
• License Summary Report

22
Data Archiving : Note 850902

The Following CIN Tables are archived.

SL Table Name Table Description

1 J_1IEXCHDR Excise invoice header detail

2 J_1IEXCDTL Excise invoice line item details

3 J_1IGRXREF Goods Receipt to Excise Invoice Cross Reference

4 J_1IPART1 Excise part I details

5 J_1IPART2 Excise Part II details

6 J_1IRG23D RG23D register for the depot

7 J_1IRGSUM RG23 Summary of receipts and issues

8 J_1IRG1 Excise RG1 details

9 J_1IGRXSUB Subcontracting Challans Cross Reference

10 J_2IEXTRCT Data Extract table for Excise Registers

11 J_2IACCBAL Opening/Closing a/c balance table

12 J_2IEXDATE Register Extraction Dates

13 J_2IREGBAL Opening/Closing balance table for Raw & Capital goods

14 J_2IRG1BAL Opening/Closing balance table for RG1

23
Data Archiving : Note 850902

There are 5 Archiving Objects created for CIN. Following is the order in which they
have to be executed.

1. J_1I_P1GRX
2. J_1I_RG23D
3. J_1I_RG1
4. J_1I_EXDC
5. J_1I_EXBL

24
Legal Change Handling for Secondary and Higher
Education Cess

Legal Change Challenges Project Decision

New Cess introduced on Customers advised on Feb

Finer details of law became
Feb 28,2007 28,2007 to update systems
available only by evening
Applicable on all taxes with structure changes
of Feb 28,2007
SHECess on Excise Correction instructions
All despatches from Mar
applicable with immediate released overnight for
1,2007 to account for this
effect i.e. from Mar 1,2007 despatch process
new cess
Impact on all business Subsequent process
Not all customers had
transactions changes released
implemented earlier
sequentially
released structure changes
24/7 support by SAP Active
Global Support and
Development teams
Achievement
Smooth implementation of the legal change by a
majority of our customers
Certain customers were live on their major
transactions from day 1

25
 Agenda

1. India Localization : An Overview

2. Cenvat
3. VAT/Sales Tax
4. Service Tax
5. Others

TDS localization

26
Procurement Processes and VAT
Plant Master

Utilization of Material Master

Input Credit Vendor Master
for clearing
Output Tax G/L Accounts
liabilities at Master Data
Condition Record
Period End Utilization &
Tax Payment
Purchasing

Input Credit
mySAP ERP Tax code %
of CG after Tax and VAT
“Put in Use” Capital Goods ability
and as per Credit
State Act Good Receipt
Invoice
Input Tax Credit Verification
Posting Inventory Valuation
Tax code can based on VAT ability of
be edited if Material (Tax code
from Purchase Order)
required

27
VAT Implication in Sales Processes

Utilization & Purchasing Inventory

Tax Payment Valuation

VAT Invoice
Accounting mySAP ERP Verification

Billing Delivery Sales Order

• Support of LST, CST and VAT where applicable

VAT • Configurable Determination of VAT/ Sales Tax
impact • Smooth transition to a VAT Regime
• Alternate method provided for G/L Account
determination
• Support of Official Document Numbering
• Flexible to handle state variances
• Template report provided

The areas getting affected by VAT are the sales order in which the VAT taxes
appear and the billing document where the accounts get posted. We are not covering
the VAT utilization.
Alternate G/L account can be maintained based on:

Chart of accounts

Business Place

Transaction Key

Tax Code
Alternate G/L account can be used in the following business processes

Determination of Separate G/L Account for VAT and Non VAT States
Determination of Separate G/L Account for Deferral & Non-Deferral Plants by using Business
Place
Determination of Separate G/L Account for Standard and Sub-contracting Purchases
Any other Business requirements

28
 C1
VAT Invoice : Official Document Numbering

Identify the country No

IN Export -BOS
of the customer.

Yes
Yes
Check for
Deemed Export Deemed
Export - BOS

No

Yes
Check for
Exempted Sales Exempted
Sales - BOS

No

Check the VAT Unregistered

Registered Un Registered
Yes Registration No in Customer
customer’s customer’s
the Customer
Sales – VAT Sales - BOS
Master Tax code
Invoice
Field

All the Logic for Determining the VAT or BOS has been written in the Data transfer routine 350 assigned to
the item category.
The Tax code will be determined in UTXJ condition type.
The Deemed Export tax code should be maintained in the Excise default table J_1iexcdef table. If the
determined tax code is similar in the default table then it is a Deemed export sales and the Bill of Sales
document class will be used.
The Exempted tax code can be maintained in the view J_1iexmptcode. When the system find the
determined tax code in this table then this sales will be treated as Exempted sales and Bill Of Sales
Document class will be determined.
The VAT Registration number should be maintained in the Tax code 2 field of the customer master. Please
note that the VAT Registration number provided in the standard can not be used for CIN.
For some of the state for the Unregistered Customer also the VAT Invoice should be issued. To handled
this the User exit J_1I7_CHECK_CUSTOMER_VAT can be used to change the document class as VAT.
When the Customer country is in India and the tax code determined is not Deemed export Tax code and
the tax code is not Exempted sales and the customer is Registered then VAT Document class will be
determined.
All the VAT / BOS document class for the Plant Region and Document type of the Billing and Sales area
will be maintained in the view J_1IDCLSDET.

29
Slide 29

C1 Optional
C5029264, 03/Jan/07
 Agenda

1. India Localization : An Overview

2. Cenvat
3. VAT/Sales Tax
4. Service Tax
5. Others

TDS localization

30
 Service Tax

Value : 1000
Ser. Tax:12% Input Service Distributor (ISD)*
+ 120

Service Provider(SP)

Ser. Tax: Ser. Tax:

20 100
Customer

Value : 2000
Ser. Tax:12%
Value : 200 + 240
Ser. Tax:12%
+ 24

Mfg Plant
• Computation of Service tax and Mfg. Plant with
Education Cess on services received and O/p Services
rendered
• Cross utilization between Goods and
Services
• Transfer of Service Tax Credit from ISD Periodic Utilization and Tax
to Other Plants through FI JVs Payment
• Transfer to Credit / Payable account
subject to Payment/ Receipt respectively*

Since service tax is to be used for availment of service tax or cenvat credit the service
entry sheet/GR will not have any impact of these taxes. They will eventually be seen in
LIV where it will be posted to the appropriate interim account till such time as the vendor
payment has been made. The transfer from interim to the final service tax credit account
will then need to be done.

31
 Service Tax

Since service tax is to be used for availment of service tax or cenvat credit the service
entry sheet/GR will not have any impact of these taxes. They will eventually be seen in
LIV where it will be posted to the appropriate interim account till such time as the vendor
payment has been made. The transfer from interim to the final service tax credit account
will then need to be done.

32
 Service Tax Solution : NOTE 921634

1. Create Condition Types for Service tax.

2. Use Access Sequence MWST for the Condition types (TAXINN)
3. Define Account Keys
4. Maintain Tax Procedure

Since service tax is to be used for availment of service tax or cenvat credit the service
entry sheet/GR will not have any impact of these taxes. They will eventually be seen in
LIV where it will be posted to the appropriate interim account till such time as the vendor
payment has been made. The transfer from interim to the final service tax credit account
will then need to be done.

33
 Service Tax Solution : NOTE 921634

TAX Customizing

For each deferred tax code “target”

tax code should be defined
(transaction ftpx). In my example for
deferred tax code P2 target tax code
PC is defined

Since service tax is to be used for availment of service tax or cenvat credit the service
entry sheet/GR will not have any impact of these taxes. They will eventually be seen in
LIV where it will be posted to the appropriate interim account till such time as the vendor
payment has been made. The transfer from interim to the final service tax credit account
will then need to be done.

34
 Service Tax Solution : NOTE 921634

It is necessary to activate the following BTEs in 46c-ERP2004

• 00001025 IN J_1I_CREATE_DEFTAX_ITEM
• 00001030 IN J_1I_SET_DEFTAX_ITEM
• 00001040 IN J_1I_CREATE_DEFTAX_ITEM_REVERS
• 00001050 IN J_1I_CREATE_DEFTAX_ITEM_MR1M

In releases higher than ERP2005 it is necessary to check that the following BTEs
are active

• 00001025 CREATE_DEFTAX_ITEM
• 00001030 SET_DEFTAX_ITEM
• 00001040 CREATE_DEFTAX_ITEM_REVERS
• 00001050 CREATE_DEFTAX_ITEM_MR1M

You can use for example the following tranasaction:

FIBF->Settings->Process Modules-> ... of a customer

Since service tax is to be used for availment of service tax or cenvat credit the service
entry sheet/GR will not have any impact of these taxes. They will eventually be seen in
LIV where it will be posted to the appropriate interim account till such time as the vendor
payment has been made. The transfer from interim to the final service tax credit account
will then need to be done.

35
 Service Tax Solution : NOTE 921634

Process :

• Post an invoice using deferred tax code.

• Post a payment for the invoice using posting key with active check box "Payment
transaction"
• Run report J_1I_RFUMSV50 .

The report J_1I_RFUMSV50

creates so-called tax transfer
documents. This document has
two line items. The document
posts tax amount from deferred
tax account to target tax account.
The tax transfer document has
reference to the original invoice in
the header field Reference and
reference to the payment in the
second line item in the field
Assignment

Since service tax is to be used for availment of service tax or cenvat credit the service
entry sheet/GR will not have any impact of these taxes. They will eventually be seen in
LIV where it will be posted to the appropriate interim account till such time as the vendor
payment has been made. The transfer from interim to the final service tax credit account
will then need to be done.

36
 Agenda

1. India Localization : An Overview

2. Cenvat
3. VAT/Sales Tax
4. Service Tax
5. Others

TDS localization

37
Other Features

Supports both Condition Based as well as Formula Based Tax Procedure

Configurable Number Ranges for documents as per CENVAT rules
RG register maintenance and Reporting
Provides for Credit Utilization as given below:
Duty Payable--> BED SED AED NCCD ECESS S&H CVD Servic ECES S&H ADC (4
-GD educ. e Tax S ST educ. %)
Cess- Cess-
GD ST
Credit Utilization

BED Y Y Y Y Y Y Y Y Y Y Y

SED Y Y Y Y Y Y Y Y Y Y Y

AED Y

NCCD Y

ECESS-GD Y Y

S & H educ. Cess-GD Y Y

CVD Y Y Y Y Y Y Y Y Y Y Y

Service Tax Y Y Y Y Y Y Y Y Y Y Y

ECESS ST Y Y

S & H educ. Cess-ST Y Y

ADC Y Y Y Y Y Y Y Y

38
Other Features (Cont’d)

Reporting Capabilities:
RG23 A Part I and Part II
RG23 C Part I and Part II
RG 23D
RG1
ER 1
Running Bond Register
Annexure IV
Detailed Documentation available at http://help.sap.com

39
Thank you!

40
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41