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MS Access - Fundamentals

MS Access - Fundamentals

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Published by: bogsbest on Jul 15, 2008
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11/30/2010

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Tour of a Table
Figure 1-18. The structure of a table.Figure 1-19. Record navigation buttons.Figure 1-20. A vertical scroll bar.
Tables are the heart and soul of any database. Tables are where adatabase stores all of its information. All the other databaseobjectsqueries, forms, reports, pages, macros, and modulesaremerely tools to analyze and manipulate the information stored in atable. Any of these other database objects are optionalbut without ,a database wouldn't be a database. Each table in a database storesrelated information. Most databases have more than one table:
 
Each table is used to store a different type of information. Forexample, one table might contain a list of customers and theiraddresses, while another table might contain any orders placed bythe customers, while yet another table might contain a list of products.Tables are made up of groups of fields. A field is a specific type of information, such as a person's last name, address, or phonenumber. Together, the related fields for each individual person,place, or thing make up a single record. If your company has tenemployees, your employee table would have ten one for eachemployee.Here's how to open and view a table:1.Click the Tables icon in the Database window Objects bar.Access lists all the tables in the current database.2.Click the Employees table to select it and then click the Openbutton in the Database window.
Tip:
Another ways to open a table is to select the table andclick Open.The Employees table opens in its own window, as shown inFigure 1-18. If you are working on a table, you will usuallywant to maximize the window so that you can see as muchinformation as possible.3.Click the table window's Maximize button.The table window expands to fill the entire screen. Tableinformation is displayed, entered, and modified in adatasheet. A datasheet is a grid that contains all the recordsin a table. Records are stored in rows and field names arestored in columns, as shown inFigure 1-18.
 
Let's take a closer look at the current table. First notice thethat appears to the left of the first record in the table. Thisis the , and it shows the record that you are currently workingon.Next, take a look at the near the bottom of the screen, asshown inFigure 1-19. The record navigation buttons displaythe number of records in the current database and allow youto move between these records.
4.
Click the Next Record button on the .
Tip:
Other ways to move to the next necord are to clickanywhere in the record (if it is displayed on the screen), or topress the down arrow keyAccess moves to the next record in the table. Notice that therecord selector moves to the next record and that theRecord Navigation bar indicates that you are currently viewingRecord 2.
5.
Click the button on the Record Navigation bar.
Tip:
Another way to move to the last record is to press Ctrl +End (when not editing the record).Tables will often contain too much information to display onthe screen at once and you will have to use the vertical scrollbar to move up or down and/or the horizontal scroll bar tomove left or right. Since the current database only containsnine records, Access can display all of them on the screen atonce. However you will still need to use the horizontal scrollbar in order to see all of the table's fields.6.Click the Scroll Right button on the horizontal scroll bar at thebottom of the screen to scroll to the right.

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