Professional Documents
Culture Documents
INDEX
FI-CO MODULE
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SAP USER MANUAL – GENERAL LEDGER ACCOUNTING
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List of Abbreviations
BPP Business Process Procedure
R Required
O Optional
C Conditional
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Table of Contents
1 Search Account in Global Chart of Account (Operative COA-XXXX)................................4
1.1 Procedure....................................................................................................................4
2 Create Account in Global Chart of Account (Operative COA-XXXX)................................6
2.1 Procedure....................................................................................................................6
2.2 Prerequisites Provide the Input...................................................................................6
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Purpose
Purpose of this document is to create and maintain the General Ledger Master
Data.
Use
This task describes steps for manual creation of General Ledger in a chart of
account and extending it to a company code.
1.1 Procedure
Access the transaction using:
Menu Accounting FA Accounting General Ledger GL Accounts
Individual Processing In Chart of Account
Transaction code FSP0 (FSP Zero)
Start the transaction using the menu path or transaction code FSP0.
In order to search the GL accounts in a Chart of account the following objects are
required:
1) Chart of Account
2) Account Group (Balance Sheet, P & L etc.)
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In the GL account field press F4 to get list of GL accounts available in chart of account
“XXXX”
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2.1 Procedure
Access the transaction using:
Menu Accounting FA Accounting General Ledger GL Accounts
Individual Processing In Chart of Account
Transaction code FSP0 (FSP Zero)
Start the transaction using the menu path or transaction code FSP0.
1) Chart of Account
2) Account Group (Balance Sheet, P & L etc.)
Provide the GL account for creating a new GL and enter. The system pop-ups the
following message
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The GL account can be created with one more option called “Create with reference” by
selecting the 4th button (W. Template)
Press Enter, the system retrieves the properties of GL account given in the previous
screen. Change the Description and save the account.
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The system will create the GL in the chart of account level. Selecting the second button
can change the GL account created.
The system allows changing and saving with all the modifications.
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List of Abbreviations
BPP Business Process Procedure
R Required
O Optional
C Conditional
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Table of Contents
1 Search the Account in Company Code..............................................................................4
1.1 Procedure....................................................................................................................4
2 Enable the Account in Company Code..............................................................................5
2.1 Procedure....................................................................................................................5
2.2 Prerequisites...............................................................................................................7
3 Change the Account in Company Code.............................................................................9
3.1 Procedure....................................................................................................................9
4 Block the Account in Company Code.................................................................................9
4.1 Procedure....................................................................................................................9
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3.1 Procedure
Access the transaction using:
Menu Accounting FA Accounting General Ledger GL Accounts
Individual Processing In Company Code
Transaction code FSS0 (FSS Zero)
Start the transaction using the menu path or transaction code FSS0.
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4.1 Procedure
Access the transaction using:
Menu Accounting FA Accounting General Ledger GL Accounts
Individual Processing In Company Code
Transaction code FSS0 (FSS Zero)
Start the transaction using the menu path or transaction code FSS0.
Select the create button to enable / create at the company code level
There are 2 main tabs in the company code level (Control Data, Create/Bank/Int.)
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4.2 Prerequisites
Sr. R/O/C
Field Name Description
No.
Account
R Enter the currency in which the account is managed.
currency
1
It is defaulted to the local currency if the account is going to carry
balances in foreign currency, then enter the appropriate currency. To
select any other currency, use function key “F4” to list the available
currencies.
Only balances
O Select this indicator if this currency will have only balances in local
in local crcy
2 currency.
Tax category
O This field is relevant for accounts involved in sales and purchases
3 transactions. For accounts involved in sales (revenue accounts), enter
the value “+”, for accounts involved in purchase enter the value “-“, for
accounts involved in both sales and purchase enter “*”. For accounts
not involved in sales or purchase transactions, leave it blank
Posting without
O If the account is tax relevant as defined in the earlier step, then this
tax allowed
4 indicator indicates whether any posting in this account can take place
without specifying a tax code.
Recon. Acct for
O If the account is a reconciliation account. (Reconciliation account are
acct type
5 balance sheet GL accounts defined in the sub ledgers vendor, customer
or asset.
For Vendor reconciliation account enter “K”
For Customer reconciliation account enter “D”
For Asset reconciliation account enter “A”
Open item
6 O If the account has to manage open items, then select this indicator.
management
Example bank clearing account will have this indicator set.
Set up accounts with open item management if offsetting entries are to
be assigned to the postings that are made to these accounts.
7 Line item R If the line items are to be displayed when ever the account balance is
display queried then select this indicator
8 Sort key O Key used to sort line items in this account when account display is
performed. Use function key “F4” to select from the list available sort
keys
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2
Post automatically O Select this indicator, if this account is generated
only automatically from other modules of SAP. Example
material stock account, since the posting for this
account is generated automatically whenever there is
material movement. By selecting this indicator
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Save the GL account after providing / Selecting the GL account properties for that
company code.
The other option for creation of GL account creation is “With Reference”. The
explanations of the fields are the same as described in the creation of GL account.
5.1 Procedure
Access the transaction using:
Menu Accounting FA Accounting General Ledger GL Accounts
Individual Processing In Company Code
Transaction code FSS0 (FSS Zero)
The fields of the company code view for the GL account will be displayed which can be
changed, the explanation of the fields are the same as described in the creation of GL
account.
6.1 Procedure
Access the transaction using:
Menu Accounting FA Accounting General Ledger GL Accounts
Individual Processing In Company Code
Transaction code FSS0 (FSS Zero)
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Select the button as to whether Blocking is required for Creation, Posting or planning and
save it. The account can also be blocked from postings at the company code level.
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Enter Accrual/Deferral
doc. – FBS1
Business Process Procedure
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List of Abbreviations
BPP Business Process Procedure
R Required
O Optional
C Conditional
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Table of Contents
1 Post Accruals......................................................................................................................4
1.1 Procedure....................................................................................................................4
1.2 Prerequisite.................................................................................................................5
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Purpose
Purpose of this document is to post the provisional / accrual entries at the period
end and subsequent reversals.
Use
This task describes steps for accounting of accrual entries and reversals.
7 Post Accruals
7.1 Procedure
Access the transaction using:
Menu Accounting FA Accounting General Ledger Periodic Processing
Closing Valuate Enter Accrual / Deferral Document
Transaction code FBS1
Start the transaction using the menu path or transaction code FBS1.
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7.2 Prerequisite
Sr. No. Field Name R/O/C Description
1 Document Date R Date of Document
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Select overview button to simulate the entry . After verifying the document save the
document
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Reverse Accrual/Deferral
documents – F-81
Business Process Procedure
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List of Abbreviations
BPP Business Process Procedure
R Required
O Optional
C Conditional
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Table of Contents
1 Accrual Reversal................................................................................................................4
1.1 Procedure....................................................................................................................4
1.2 Prerequisite.................................................................................................................5
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8 Accrual Reversal
8.1 Procedure
Access the transaction using:
Menu Accounting FA Accounting General Ledger Periodic Processing
Closing Valuate Reversal Accrual / Deferral Document
Transaction code F.81
Start the transaction using the menu path or transaction code F.81.
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8.2 Prerequisite
Sr. No. Field Name R/O/C Description
1 Company Code R Select the Company Code
3 Document Type R SA
Execute the transaction in the Test Mode and verify the document
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List of Abbreviations
BPP Business Process Procedure
R Required
O Optional
C Conditional
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Table of Contents
1 Search Clearing Posting.....................................................................................................4
1.1 Procedure....................................................................................................................4
1.2 Provide the Input.........................................................................................................5
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Purpose
Purpose of this document is to process the matching offsetting debit and credit
entries within the same account for items possessing a transactional relationship.
The process is initiated when accounts are analyzed and the need to be cleared, or
to reset a set of items is identified. This may occur periodically as part of the
monthly closing.
Use
This task describes steps for accounting clearing with Manual and Automatic
clearing and reversal of cleared document.
9.1 Procedure
Access the transaction using:
Menu Accounting FA Accounting General Ledger Account Display /
Change Line Item
Transaction code FBL3N
Start the transaction using the menu path or transaction code FBS1.
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List of Abbreviations
BPP Business Process Procedure
R Required
O Optional
C Conditional
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Table of Contents
1 Performa Automatic Clearing.............................................................................................4
1.1 Procedure....................................................................................................................4
1.2 Prerequisites...............................................................................................................4
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Purpose
Purpose of this document is to process the matching offsetting debit and credit
entries within the same account for items possessing a transactional relationship.
The process is initiated when accounts are analysed and the need to be cleared, or
to reset a set of items is identified. This may occur periodically as part of the
monthly closing.
Use
This task describes steps for accounting clearing with Manual and Automatic
clearing and reversal of cleared document.
10.1 Procedure
Access the transaction using:
Menu Accounting FA Accounting General Ledger Periodic Processing
Automatic Clearing Without Specification of Clearing Currency
Transaction code F.13
Start the transaction using the menu path or transaction code F.13.
10.2 Prerequisites
Sr. No. Field Name R/O/C Description
1 Company Code R Select the Company Code
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Financial Accounting
Comparative Analysis –
F.03
Business Process Procedure
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List of Abbreviations
BPP Business Process Procedure
R Required
O Optional
C Conditional
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Table of Contents
1 Performa GL Clearing.........................................................................................................4
1.1 Procedure....................................................................................................................4
1.2 Prerequisite.................................................................................................................5
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Purpose
Purpose of this document is to process the matching offsetting debit and credit
entries within the same account for items possessing a transactional relationship.
The process is initiated when accounts are analyzed and the need to be cleared, or
to reset a set of items is identified. This may occur periodically as part of the
monthly closing.
Use
This task describes steps for accounting clearing with Manual and Automatic
clearing and reversal of cleared document.
11 Performa GL Clearing
11.1 Procedure
Access the transaction using:
Menu Accounting FA Accounting General Ledger Periodic Processing
Closing Check / Count Reconciliation
Transaction code F.03
Start the transaction using the menu path or transaction code F.03. The program carries
out an extended reconciliation within Financial Accounting
1. Debit and credit transaction figures from customer, vendor, and G/L accounts are
compared with debit and credit totals from posted documents.
2. Debit and credit transaction figures from customer, vendor, and G/L accounts are
compared with debit and credit totals from application indexes
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11.2 Prerequisite
Sr. No. Field Name R/O/C Description
1 Company Code R Select the Company Code
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List of Abbreviations
BPP Business Process Procedure
R Required
O Optional
C Conditional
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Table of Contents
1 Reverse Clearing................................................................................................................4
1.1 Procedure....................................................................................................................4
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Purpose
Purpose of this document is to process the matching offsetting debit and credit
entries within the same account for items possessing a transactional relationship.
The process is initiated when accounts are analyzed and the need to be cleared, or
to reset a set of items is identified. This may occur periodically as part of the
monthly closing.
Use
This task describes steps for accounting clearing with Manual and Automatic
clearing and reversal of cleared document.
12 Reverse Clearing
12.1 Procedure
Access the transaction using:
Menu Accounting FA Accounting General Ledger Document Reset
Cleared Item
Transaction code FBRA
Start the transaction using the menu path or transaction code FBRA
Save the document to be reversed and the system pops-up the following screen
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Select the option for the system to reverse / reset the cleared open item.
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List of Abbreviations
BPP Business Process Procedure
R Required
O Optional
C Conditional
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Table of Contents
1 Enter Posting Data.............................................................................................................4
1.1 Procedure....................................................................................................................4
2 Call Posting Model..............................................................................................................5
2.1 Procedure....................................................................................................................5
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Purpose
Purpose of this document is to process the different kinds of Postings and Reverse
Postings.
Use
This task describes steps of different postings and reversal postings.
13.1 Procedure
Access the transaction using:
Menu Accounting FA Accounting General Ledger Posting Enter GL
Account Document
Transaction code FB50
Start the transaction using the menu path or transaction code FB50
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Select the Template and enter to continue. Then save the entry.
14.1 Procedure
Access the transaction using:
Menu Accounting FA Accounting General Ledger Posting Enter GL
Account Document
Transaction code FB50
Start the transaction using the menu path or transaction code FB50
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The system retrieves the entry, which was posted at the time of saving the model
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If any changes are required, change the line item and save
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List of Abbreviations
BPP Business Process Procedure
R Required
O Optional
C Conditional
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Table of Contents
1 Park Document...................................................................................................................4
1.1 Procedure....................................................................................................................4
1.2 Prerequisite.................................................................................................................5
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Purpose
Purpose of this document is to process the different kinds of Postings and Reverse
Postings.
Use
This task describes steps of different postings and reversal postings.
15 Park Document
15.1 Procedure
Access the transaction using:
Menu Accounting FA Accounting General Ledger Posting Edit or
Park GL Document
Transaction code FV50
Start the transaction using the menu path or transaction code FV50.
15.2 Prerequisite
Sr. No. Field Name R/O/C Description
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Save the Document and the system will park the document
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List of Abbreviations
BPP Business Process Procedure
R Required
O Optional
C Conditional
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Table of Contents
1 Update / Change Document...............................................................................................4
1.1 Procedure....................................................................................................................4
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Purpose
Purpose of this document is to process the different kinds of Postings and Reverse
Postings.
Use
This task describes steps of different postings and reversal postings.
16.1 Procedure
Access the transaction using:
Menu Accounting FA Accounting General Ledger Document Parked
Document Change
Transaction code FBV2
Start the transaction using the menu path or transaction code FBV2.
Provide the document number or select the document from Document List
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The selection option helps the user in selecting the document with some condition like
Date, User, and Document Type Etc. Click on execute button.
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The important note is that, the debit and credit column of the document need not be
equal when the document is parked.
But it is necessary to have the debit and credit totals to be equal before posting the
document.
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List of Abbreviations
BPP Business Process Procedure
R Required
O Optional
C Conditional
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Table of Contents
1 Create a New Posting with Reference...............................................................................4
1.1 Procedure....................................................................................................................4
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Purpose
Purpose of this document is to process the different kinds of Postings and Reverse
Postings.
Use
This task describes steps of different postings and reversal postings.
17.1 Procedure
Access the transaction using:
Menu Accounting FA Accounting General Ledger Posting Reference
Document Sample Document
Transaction code F-01
Start the transaction using the menu path or transaction code FB50
This function is to post a new document with reference to the documents that are
already available in the system.
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The system retrieves the line item contained in the reference document number
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In order to correct / change the line item, keep pressing enter button till the system
prompts the display screen. Select the line time to make the changes.
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List of Abbreviations
BPP Business Process Procedure
R Required
O Optional
C Conditional
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Table of Contents
1 Create Model (Account Assignment)..................................................................................4
1.1 Procedure....................................................................................................................4
1.2 Provide the Input.........................................................................................................4
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Purpose
Use
This task describes steps to crate account assignment model in accounting.
18.1 Procedure
Access the transaction using:
Menu Accounting FA Accounting General Ledger Document Reverse
Mass Reversal
Transaction code FKMT
Start the transaction using the menu path or transaction code FKMT
The Account Assignment Model is a template consisting of a transaction entry and the
template is used to post the similar entries as and when required. For eg. Salary Exps
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Select the second tab to create the model. The system allows to assign the
attributes like Currency, Chart of Account and Sample Text. Save the model
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List of Abbreviations
BPP Business Process Procedure
R Required
O Optional
C Conditional
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Table of Contents
1 Create Recurrent Document..............................................................................................4
1.1 Procedure....................................................................................................................4
1.2 Provide the Input.........................................................................................................5
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Purpose
Purpose of this document is to process the different kinds of Postings and Reverse
Postings.
Use
This task describes steps of different postings and reversal postings.
19.1 Procedure
Access the transaction using:
Menu Accounting FA Accounting General Ledger Posting Reference
Document Recurring Document
Transaction code FBD1
Start the transaction using the menu path or transaction code FBD1.
Recurring entries are business transactions that are repeated regularly, such as rent or
insurance. The following data never changes in recurring entries:
1) Posting keys
2) Account
3) Line item amounts
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Delete Reference
Document – F.56
Business Process Procedure
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List of Abbreviations
BPP Business Process Procedure
R Required
O Optional
C Conditional
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Table of Contents
1 Delete Recurrent Document...............................................................................................4
1.1 Procedure....................................................................................................................4
1.2 Provide the Input.........................................................................................................4
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Purpose
Purpose of this document is to process the different kinds of Postings and Reverse
Postings.
Use
This task describes steps of different postings and reversal postings.
20.1 Procedure
Access the transaction using:
Menu Accounting FA Accounting General Ledger Document
Reference Document Recurring Document Delete
Transaction code F.56
Start the transaction using the menu path or transaction code F.14
This function is to delete the recurring document. The recurring document can only be
deleted if the documents have a delete flag.
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Press the back arrow to return to the main screen and then perform the same step by
deselecting the test run flag.
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To delete the recurring document, the deletion flag should be inserted in the recurring
document. Use FBD2 (Change recurring document) to mark the deletion tag.
Select the document and press enter and the system takes to the following screen.
Select the menu path to mark the deletion tag (Goto, Recurring Document or F7)
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Select save and save the document. In order to delete the recurring document, this
function should be performed first. The system considers this document for deletion only
based on the deletion tag saved in this particular document.
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List of Abbreviations
BPP Business Process Procedure
R Required
O Optional
C Conditional
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Table of Contents
1 Execute Recurrent Document............................................................................................4
1.1 Procedure....................................................................................................................4
Purpose
Use
This task describes steps to crate posting documents from recurring documents
using T-code F.14.
21.1 Procedure
Access the transaction using:
Menu Accounting FA Accounting General Ledger Periodic Processing
Recurring Entries Execute
Transaction code F.14
Start the transaction using the menu path or transaction code F.14
This function is to execute the recurring document saved in the previous step.
Select the row and click on Process (F8) to run. To verify see the document list (FB03)
Mass Reversal of
document – F.80
Business Process Procedure
List of Abbreviations
BPP Business Process Procedure
R Required
O Optional
C Conditional
Table of Contents
1 Mass Reversal....................................................................................................................4
1.1 Procedure....................................................................................................................4
Purpose
Purpose of this document is to process the different kinds of Postings and Reverse
Postings.
Use
This task describes steps of different postings and reversal postings.
22 Mass Reversal
22.1 Procedure
Access the transaction using:
Menu Accounting FA Accounting General Ledger Document Reverse
Mass Reversal
Transaction code F.80
Start the transaction using the menu path or transaction code F.14
Select the document with the help of selection criteria (general selections) and execute
the function in Test Mode.
Go back and remove the test tag and execute the run
The system reverses the documents with a new document number (for Reversal).
List of Abbreviations
BPP Business Process Procedure
R Required
O Optional
C Conditional
Table of Contents
Overview :...............................................................................................................................4
1. Posting Period (FI-GL Closing)........................................................................................5
1.1 Procedure.................................................................................................................5
1.2 Prerequisite..............................................................................................................7
Purpose
Start the transaction using the menu path or transaction code OB52.
Here you enter posting period variant ‘TRPP’ and press ‘Enter’ and it will take you to
the following screen.
23.3 Prerequisite
23.4
Sr. No. Field Name R/O/C Description
1 Posting period R Posting period variant: Ex.TRPP
variant
List of Abbreviations
BPP Business Process Procedure
R Required
O Optional
C Conditional
Table of Contents
1. Transfer Net Income To Retained Earnings And Carry Forward Balance Sheet Ac......4
4.1 Procedure.................................................................................................................4
4.2 Prerequisites............................................................................................................6
Purpose
This function is to transfer the net Profit / Loss to the retained earning accounts.
Use
This task describes how to carry out the net Profit / Loss to the next fiscal year.
Start the transaction using the menu path or transaction code F.16
Balances in balance sheet accounts are carried forward to their own accounts for the
new fiscal year. The accumulated balance of P&L statement accounts is carried forward
to the retained earnings account as specified in the P&L GL account master record. If you
have not posted items to an account in the new year yet and its balance has not been
carried forward either, the system will open the account in the new year with the first
carry forward. Otherwise, it will update the account's carry forward balance in the new
year, if changes have been made.
The system displays the above log. To view the balance sheet account click on
List of Abbreviations
BPP Business Process Procedure
R Required
O Optional
C Conditional
Table of Contents
1. Profit Center P&L Adjustment..........................................................................................4
1.1 Procedure..................................................................................................................4
1.2 Prerequisites.............................................................................................................6
Purpose
This function is to check and transfer the Cash Discount Earned & Lost and
Exchange Rate Difference Gain / Loss to the Profit Centers.
Use
This task describes how to carry out the adjustment postings between Profit
Centers.
Start the transaction using the menu path or transaction code F.50
Execute the function with the above inputs. The system displays the posting document
with the message
Goto SM35 to execute the batch input. Select the session and process.
List of Abbreviations
BPP Business Process Procedure
R Required
O Optional
C Conditional
Table of Contents
Purpose...................................................................................................................................4
1. Analyze GR/IR Clearing Account....................................................................................4
1.1 Procedure.................................................................................................................4
1.2 Prerequisites............................................................................................................7
Purpose
Purpose of this function is to post the provisional entries for the Goods received
but Invoice not received.
Use
This task describes how to carry out the GR/IR clearing at the end of every period.
Start the transaction using the menu path or transaction code F.19
GR/IR clearing account is used for the goods receipt/invoice not received transactions.
This entry in this account takes place at the time of goods receipt and invoice receipt
transactions in the materials management module.
At the time of goods receipt this account gets credited with the purchase order value and
at the time of invoice receipt this account gets debited with the same amount credited
at the time of goods receipt. In most cases, this account will have credit balance that
can be interpreted as invoices to come.
Select “Create Postings” and Name the batch input session. Provide document date, type
and the reversal date
Execute the function by selecting or F8. The system display the list of GR/IR
transactions.
Select the batch input session and process run for the system to post the entry.
Foreign Currency
Valuation – F.05
Business process procedure
List of Abbreviations
BPP Business Process Procedure
R Required
O Optional
C Conditional
Table of Contents
1. Foreign Currency Translation..........................................................................................4
3.1 Procedure..................................................................................................................4
3.2 Prerequisites.............................................................................................................5
Purpose
This function is to calculate the differential foreign exchange gain / Loss with in a
period. The system calculates the difference and posts to Forex Gain / Loss
account automatically.
Use
This task describes how to carry out the Forex Difference postings.
Start the transaction using the menu path or transaction code F.05
Provide the above information and select the next tab “Open Items”
Provide the above information and select the next tab “G/L Balances”
Execute the function. The system lists out the foreign exchange difference transactions.
Maintain Currency
Exchange Rate – OB08
Business process procedure
List of Abbreviations
BPP Business Process Procedure
R Required
O Optional
C Conditional
Table of Contents
1. Update Foreign Exchange Rates....................................................................................4
6.1 Procedure.................................................................................................................4
6.2 Prerequisites............................................................................................................4
Purpose
Purpose of this document is to enter the new exchange rate for different
currencies at the beginning of the new period.
Use
This task describes how to maintain the exchange rate.
Start the transaction using the menu path or transaction code OB08
Save once updating the above table. Any future foreign currency transaction will take
this new rate.
28.2
28.3 1.2 Prerequisites
Sr. No. Field Name R/O/C Description
1 Exchange Rate R M
5 To Currency R USD
Purpose
Purpose of this document describes the closing functions for the Asset Accounting
Module.
Use
This task describes how to execute the year-end closing.
List of Abbreviations
BPP Business Process Procedure
R Required
O Optional
C Conditional
Table of Contents
1. Fixed Asset Fiscal Year Change.....................................................................................4
1.1 Procedure.................................................................................................................4
1.2 Prerequisites............................................................................................................5
Purpose
Purpose of this document describes the closing functions for the Asset Accounting
Module.
Use
This task describes how to close the Fiscal Year in Asset Accounting.
29.1 Procedure
Access the transaction using:
Menu Accounting Financial accounting Fixed Assets Periodic
processing Revaluation for the Balance Sheet Fiscal Year Change
Transaction code AJRW
Start the transaction using the menu path or transaction code AJRW
Execute the program in test run to see whether the function can be performed.
If the system cannot perform the fiscal year change, the system will give the message
that there are errors. Analyse the errors and execute the program in the background
after removing the test run flag. Once this is performed successfully, the company code
is ready for asset postings in the new fiscal year. No acquisitions or any postings will be
possible for the closed fiscal year.
List of Abbreviations
BPP Business Process Procedure
R Required
O Optional
C Conditional
Table of Contents
1. Year End Closing.............................................................................................................4
1.1 Procedure.................................................................................................................4
1.2 Prerequisites............................................................................................................5
Purpose
Purpose of this document describes the closing functions for the Asset Accounting
Module.
Use
This task describes how to execute the year-end closing.
Start the transaction using the menu path or transaction code AJAB
This option has to be performed after the depreciation & period postings for all the
periods for the fiscal year
The system gives the log. Analyse the errors if any and Execute in Background after
Goto SM37 and schedule the run to close the fiscal year.
30.3
30.4 1.2 Prerequisites
Sr. No. Field Name R/O/C Description
1 Company Code R Select Company Code