GL Training

FINANCE ONE
SAP USER GUIDE
INDEX
FI-CO MODULE
FIN.03.GENERAL LEDGER ACCOUNTING
FIN.3.1 ACCOUNTS MASTER DATA
Enter G/L account Chart of accounts data – FSP0
Create G/L Account company code data – FSS0
FIN.3.2 ACCRUALS MANAGEMENT
Enter accrual/deferral doc. – FBS1
Reverse Accrual/Deferral documents – F-81
FIN.3.3 ACCOUNTS CLEARING
G/L Line item display – FBL3N
Automatic Clearing – F.13
Financial Accounting Comparative Analysis – F.03
Reset Cleared Items - FBRA

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING
FIN.3.5 MANUAL ACCOUNT POSTING
Enter G/L Account document – FB50
Park G/L Account document – FV50
Change Parked Document – FBV2
Enter Sample Document – F-01
Account Assignment Model - FKMT
Enter Recurring Entry – FBD1
Delete Reference Document – F.56
Create posting documents from recurring documents – F.14
Mass Reversal of document – F.80
FIN.3.6 PERIODIC CLOSING
Maintain Posting Periods – OB52
Balance Carry forward – F.16
P & L Adjustment – F.50
GR/IR Clearing – F.19
Foreign Currency Valuation – F.05
Maintain Currency Exchange Rate – OB08
Fixed Asset Fiscal Year Change - AJRW
Year-end Closing, Asset Accounting - AJAB
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Enter G/L account Chart of

accounts data – FSP0
Business Process Procedure
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List of Abbreviations
BPP Business Process Procedure
R Required
O Optional
C Conditional
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Table of Contents
1 Search Account in Global Chart of Account (Operative COA-XXXX)................................4
1.1 Procedure....................................................................................................................4
2 Create Account in Global Chart of Account (Operative COA-XXXX)................................6
2.1 Procedure....................................................................................................................6
2.2 Prerequisites Provide the Input...................................................................................6
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Purpose
Purpose of this document is to create and maintain the General Ledger Master
Data.
Use
This task describes steps for manual creation of General Ledger in a chart of
account and extending it to a company code.
1 Search Account in Global Chart of Account (Operative COA-XXXX)
1.1 Procedure
Access the transaction using:
Menu Accounting  FA Accounting  General Ledger  GL Accounts 
Individual Processing  In Chart of Account
Transaction code FSP0 (FSP Zero)
Start the transaction using the menu path or transaction code FSP0.
In order to search the GL accounts in a Chart of account the following objects are
required:
1) Chart of Account
2) Account Group (Balance Sheet, P & L etc.)
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In the GL account field press F4 to get list of GL accounts available in chart of account
“XXXX”
Press enter to get the detailed list
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Search the required account and create if it is not available in XXXX
2 Create Account in Global Chart of Account (Operative COA-XXXX)
2.1 Procedure
Individual Processing  In Chart of Account
Transaction code FSP0 (FSP Zero)
Start the transaction using the menu path or transaction code FSP0.
In order to create the GL accounts the following objects are required:
1) Chart of Account
2) Account Group (Balance Sheet, P & L etc.)
Provide the GL account for creating a new GL and enter. The system pop-ups the
following message
Select the 3rd button to create
2.2 Prerequisites Provide the Input

Sr. No. Field Name R/O/C Description
1 Account Group R 1112 – Current Assets
2 P&L / BS R Select the button based on the nature of

account
3 Short Text R VADESIZ MEVDUAT (Bank Account)
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4 Long Text R VADESIZ MEVDUAT – Test
5 Grp. Acc. No. R Selelct the appropriate Group GL account from

the list
The GL account can be created with one more option called “Create with reference” by
selecting the 4th button (W. Template)
The system pop-up the following screen.
Press Enter, the system retrieves the properties of GL account given in the previous
screen. Change the Description and save the account.
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The system will create the GL in the chart of account level. Selecting the second button
can change the GL account created.
The system allows changing and saving with all the modifications.
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Create G/L Account

company code data – FSS0
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R Required
O Optional
C Conditional
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Table of Contents
1 Search the Account in Company Code..............................................................................4
1.1 Procedure....................................................................................................................4
2 Enable the Account in Company Code..............................................................................5
2.1 Procedure....................................................................................................................5
2.2 Prerequisites...............................................................................................................7
3 Change the Account in Company Code.............................................................................9
3.1 Procedure....................................................................................................................9
4 Block the Account in Company Code.................................................................................9
4.1 Procedure....................................................................................................................9
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3 Search the Account in Company Code
3.1 Procedure
Individual Processing  In Company Code
Transaction code FSS0 (FSS Zero)
Start the transaction using the menu path or transaction code FSS0.
In order to search the GL accounts the following objects are required:
1) GL account availability in Chart of Account

2) Company Code
3) Assignment of Chart of Account to Company Code
Provide the GL account and press enter
The system pops-up the above message.
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4 Enable the Account in Company Code
4.1 Procedure
Start the transaction using the menu path or transaction code FSS0.
In order to create the GL accounts the following objects are required:
1) GL account availability in Chart of Account

2) Company Code
3) Assignment of Chart of Account to Company Code
Select the create button to enable / create at the company code level
There are 2 main tabs in the company code level (Control Data, Create/Bank/Int.)
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4.2 Prerequisites
Sr. R/O/C
Field Name Description
No.
Account
R Enter the currency in which the account is managed.
currency
1
It is defaulted to the local currency if the account is going to carry
balances in foreign currency, then enter the appropriate currency. To
select any other currency, use function key “F4” to list the available
currencies.
Only balances
O Select this indicator if this currency will have only balances in local
in local crcy
2 currency.
Tax category
O This field is relevant for accounts involved in sales and purchases
3 transactions. For accounts involved in sales (revenue accounts), enter
the value “+”, for accounts involved in purchase enter the value “-“, for
accounts involved in both sales and purchase enter “*”. For accounts
not involved in sales or purchase transactions, leave it blank
Posting without
O If the account is tax relevant as defined in the earlier step, then this
tax allowed
4 indicator indicates whether any posting in this account can take place
without specifying a tax code.
Recon. Acct for
O If the account is a reconciliation account. (Reconciliation account are
acct type
5 balance sheet GL accounts defined in the sub ledgers vendor, customer
or asset.
For Vendor reconciliation account enter “K”
For Customer reconciliation account enter “D”
For Asset reconciliation account enter “A”
Open item
6 O If the account has to manage open items, then select this indicator.
management
Example bank clearing account will have this indicator set.
Set up accounts with open item management if offsetting entries are to
be assigned to the postings that are made to these accounts.
7 Line item R If the line items are to be displayed when ever the account balance is
display queried then select this indicator
8 Sort key O Key used to sort line items in this account when account display is
performed. Use function key “F4” to select from the list available sort
keys
9 Alternate R The account number from a country chart of accounts .

Account
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Then refer to the column of “Create / Bank / Interest”.

1
Field status group R Use the function key “F4” to list the possible values.
Field status group controls and determines which
fields are mandatory, optional or suppressed while
creating a document involving this account. The list
description of the field status explains in which kind of
accounts it has to be used
2
Post automatically O Select this indicator, if this account is generated
only automatically from other modules of SAP. Example
material stock account, since the posting for this
account is generated automatically whenever there is
material movement. By selecting this indicator
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Save the GL account after providing / Selecting the GL account properties for that
company code.
The other option for creation of GL account creation is “With Reference”. The
explanations of the fields are the same as described in the creation of GL account.
Save the account.
5 Change the Account in Company Code
5.1 Procedure
The fields of the company code view for the GL account will be displayed which can be
changed, the explanation of the fields are the same as described in the creation of GL
account.
6 Block the Account in Company Code
6.1 Procedure
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In order to block the GL accounts the following objects are required:
1) GL account availability in Company Code
Select the 5th button for blocking the accounts
Select the button as to whether Blocking is required for Creation, Posting or planning and
save it. The account can also be blocked from postings at the company code level.
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Enter Accrual/Deferral
doc. – FBS1
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R Required
O Optional
C Conditional
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Table of Contents
1 Post Accruals......................................................................................................................4
1.1 Procedure....................................................................................................................4
1.2 Prerequisite.................................................................................................................5
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Purpose
Purpose of this document is to post the provisional / accrual entries at the period
end and subsequent reversals.
Use
This task describes steps for accounting of accrual entries and reversals.
7 Post Accruals
7.1 Procedure
Menu Accounting  FA Accounting  General Ledger  Periodic Processing
 Closing  Valuate  Enter Accrual / Deferral Document
Transaction code FBS1
Start the transaction using the menu path or transaction code FBS1.
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7.2 Prerequisite
1 Document Date R Date of Document
2 Posting Date R Date of Posting
3 Company Code R Select the company code
4 Reversal Reason R Select from the list
5 GL Account R Select the GL account (Dr & Cr)
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And press enter
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Select overview button to simulate the entry . After verifying the document save the
document
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Reverse Accrual/Deferral
documents – F-81
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R Required
O Optional
C Conditional
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Table of Contents
1 Accrual Reversal................................................................................................................4
1.1 Procedure....................................................................................................................4
1.2 Prerequisite.................................................................................................................5
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8 Accrual Reversal
8.1 Procedure
 Closing  Valuate  Reversal Accrual / Deferral Document
Transaction code F.81
Start the transaction using the menu path or transaction code F.81.
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8.2 Prerequisite
1 Company Code R Select the Company Code
2 Fiscal Year R Input year
3 Document Type R SA
4 Reversal Posting R Reversal Date

Date
5 Posting Period R Select the Year and Reason

and Reason
Execute the transaction in the Test Mode and verify the document
Remove the Test Mode and execute
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G/L Line item display –

FBL3N
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R Required
O Optional
C Conditional
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Table of Contents
1 Search Clearing Posting.....................................................................................................4
1.1 Procedure....................................................................................................................4
1.2 Provide the Input.........................................................................................................5
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Purpose
Purpose of this document is to process the matching offsetting debit and credit
entries within the same account for items possessing a transactional relationship.
The process is initiated when accounts are analyzed and the need to be cleared, or
to reset a set of items is identified. This may occur periodically as part of the
monthly closing.
Use
This task describes steps for accounting clearing with Manual and Automatic
clearing and reversal of cleared document.
9 Search Clearing Posting
9.1 Procedure
Menu Accounting  FA Accounting  General Ledger  Account  Display /
Change Line Item
Transaction code FBL3N
Start the transaction using the menu path or transaction code FBS1.
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9.2 Provide the Input

1 GL Account O Select the GL Account
2 Open at Key Date R Date
Execute the function for the list of open items
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Automatic Clearing – F.13

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R Required
O Optional
C Conditional
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Table of Contents
1 Performa Automatic Clearing.............................................................................................4
1.1 Procedure....................................................................................................................4
1.2 Prerequisites...............................................................................................................4
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Purpose
The process is initiated when accounts are analysed and the need to be cleared, or
monthly closing.
Use
10 Perform Automatic Clearing
10.1 Procedure
 Automatic Clearing  Without Specification of Clearing Currency
Start the transaction using the menu path or transaction code F.13.
3) In order to perform this function, the Open item should be available in GL

accounts, Vendor & Customer Accounts
10.2 Prerequisites
2 Fiscal Year R Select the year
3 Customer / R Select the Customer / Vendor / GL Account

Vendor / GL
Account
4 Clearing Date R Provide the Date
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Execute the program for automatic clearing
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Financial Accounting
Comparative Analysis –
F.03
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R Required
O Optional
C Conditional
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Table of Contents
1 Performa GL Clearing.........................................................................................................4
1.1 Procedure....................................................................................................................4
1.2 Prerequisite.................................................................................................................5
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Purpose
monthly closing.
Use
11 Performa GL Clearing
11.1 Procedure
 Closing  Check / Count Reconciliation
Start the transaction using the menu path or transaction code F.03. The program carries
out an extended reconciliation within Financial Accounting
1. Debit and credit transaction figures from customer, vendor, and G/L accounts are
compared with debit and credit totals from posted documents.
2. Debit and credit transaction figures from customer, vendor, and G/L accounts are
compared with debit and credit totals from application indexes
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11.2 Prerequisite
Execute the Programme for the results
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Reset Cleared Items -

FBRA
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R Required
O Optional
C Conditional
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Table of Contents
1 Reverse Clearing................................................................................................................4
1.1 Procedure....................................................................................................................4
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Purpose
monthly closing.
Use
12 Reverse Clearing
12.1 Procedure
Menu Accounting  FA Accounting  General Ledger  Document  Reset
Cleared Item
Transaction code FBRA
Start the transaction using the menu path or transaction code FBRA
1) Cleared Document in a company code
Save the document to be reversed and the system pops-up the following screen
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Select the option for the system to reverse / reset the cleared open item.
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Enter G/L Account

document – FB50
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R Required
O Optional
C Conditional
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Table of Contents
1 Enter Posting Data.............................................................................................................4
1.1 Procedure....................................................................................................................4
2 Call Posting Model..............................................................................................................5
2.1 Procedure....................................................................................................................5
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Purpose
Purpose of this document is to process the different kinds of Postings and Reverse
Postings.
Use
This task describes steps of different postings and reversal postings.
13 Enter Posting Data
13.1 Procedure
Menu Accounting  FA Accounting  General Ledger  Posting  Enter GL
Account Document
Transaction code FB50
Start the transaction using the menu path or transaction code FB50
Enter a transaction and go to Edit menu to save the entry in a template.
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Select the Template and enter to continue. Then save the entry.
14 Call Posting Model
14.1 Procedure
Menu Accounting  FA Accounting  General Ledger  Posting  Enter GL
Account Document
Transaction code FB50
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Select the model in the edit menu
Select the account assignment model template and continue
The system retrieves the entry, which was posted at the time of saving the model
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If any changes are required, change the line item and save
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Park G/L Account

document – FV50
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R Required
O Optional
C Conditional
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Table of Contents
1 Park Document...................................................................................................................4
1.1 Procedure....................................................................................................................4
1.2 Prerequisite.................................................................................................................5
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Purpose
Postings.
Use
15 Park Document
15.1 Procedure
Menu Accounting  FA Accounting  General Ledger  Posting  Edit or
Park GL Document
Transaction code FV50
Start the transaction using the menu path or transaction code FV50.
15.2 Prerequisite
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1 Document Date R Date of Document
2 Posting Date R Date of Posting
4 GL Account R Select the GL Account
Simulate the entry for parking the document.
Save the Document and the system will park the document
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Change Parked Document

– FBV2
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R Required
O Optional
C Conditional
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Table of Contents
1 Update / Change Document...............................................................................................4
1.1 Procedure....................................................................................................................4
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Purpose
Postings.
Use
16 Update / Change Document
16.1 Procedure
Menu Accounting  FA Accounting  General Ledger  Document  Parked
Document  Change
Transaction code FBV2
Start the transaction using the menu path or transaction code FBV2.
A parked document should be available in the system to execute this function.
Provide the document number or select the document from Document List
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The selection option helps the user in selecting the document with some condition like
Date, User, and Document Type Etc. Click on execute button.
Select the document and make the changes accordingly.
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The important note is that, the debit and credit column of the document need not be
equal when the document is parked.
But it is necessary to have the debit and credit totals to be equal before posting the
document.
Save the changes to the parked document.
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Enter Sample Document –

F-01
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R Required
O Optional
C Conditional
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Table of Contents
1 Create a New Posting with Reference...............................................................................4
1.1 Procedure....................................................................................................................4
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Purpose
Postings.
Use
17 Create a New Posting with Reference
17.1 Procedure
Menu Accounting  FA Accounting  General Ledger  Posting  Reference
Document  Sample Document
Transaction code F-01
This function is to post a new document with reference to the documents that are
already available in the system.
Go to document menu and select Post with reference as shown bellow
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Provide the document number, company code, year and enter
The system retrieves the line item contained in the reference document number
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In order to correct / change the line item, keep pressing enter button till the system
prompts the display screen. Select the line time to make the changes.
Change the line time as per the requirement of new transaction
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Display the document before posting and save the document
System saves the document.
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Account Assignment Model

- FKMT
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R Required
O Optional
C Conditional
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Table of Contents
1 Create Model (Account Assignment)..................................................................................4
1.1 Procedure....................................................................................................................4
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Purpose
Purpose of this document is creating an Account Assignment model in accounting.
Use
This task describes steps to crate account assignment model in accounting.
18 Create Model (Account Assignment)
18.1 Procedure
Menu Accounting  FA Accounting  General Ledger  Document  Reverse
 Mass Reversal
Transaction code FKMT
Start the transaction using the menu path or transaction code FKMT
The Account Assignment Model is a template consisting of a transaction entry and the
template is used to post the similar entries as and when required. For eg. Salary Exps

1 Model Name R Propose Name
2 Currency R Select Currency
3 COA R Select the Chart of Account “AESO”
4 Sample Text R Provide Text for the Document
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Select the second tab to create the model. The system allows to assign the
attributes like Currency, Chart of Account and Sample Text. Save the model
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Enter Recurring Entry –

FBD1
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R Required
O Optional
C Conditional
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Table of Contents
1 Create Recurrent Document..............................................................................................4
1.1 Procedure....................................................................................................................4
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Purpose
Postings.
Use
19 Create Recurrent Document
19.1 Procedure
Menu Accounting  FA Accounting  General Ledger  Posting  Reference
Document  Recurring Document
Transaction code FBD1
Start the transaction using the menu path or transaction code FBD1.
Recurring entries are business transactions that are repeated regularly, such as rent or
insurance. The following data never changes in recurring entries:
1) Posting keys
2) Account
3) Line item amounts
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2 First Run Date R Enter the Date
3 Last Run Date R Enter the Date
4 GL Account R Select the GL Account
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Simulate the Entry and save the document
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Delete Reference
Document – F.56
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R Required
O Optional
C Conditional
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Table of Contents
1 Delete Recurrent Document...............................................................................................4
1.1 Procedure....................................................................................................................4
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Purpose
Postings.
Use
20 Delete Recurring Document
20.1 Procedure
Menu Accounting  FA Accounting  General Ledger  Document 
Reference Document  Recurring Document  Delete
Start the transaction using the menu path or transaction code F.14
This function is to delete the recurring document. The recurring document can only be
deleted if the documents have a delete flag.

3 Ref Doc Type R Recurring Document “D”

Execute the function in the test mode first
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The list of documents that can be deleted is displayed in test run.
Press the back arrow to return to the main screen and then perform the same step by
deselecting the test run flag.
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To delete the recurring document, the deletion flag should be inserted in the recurring
document. Use FBD2 (Change recurring document) to mark the deletion tag.
Select the document and press enter and the system takes to the following screen.
Select the menu path to mark the deletion tag (Goto, Recurring Document or F7)
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Select save and save the document. In order to delete the recurring document, this
function should be performed first. The system considers this document for deletion only
based on the deletion tag saved in this particular document.
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Create posting documents

from recurring documents
– F.14
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R Required
O Optional
C Conditional
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Table of Contents
1 Execute Recurrent Document............................................................................................4
1.1 Procedure....................................................................................................................4
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Purpose
Purpose of this document is to create posting documents from recurring

documents.
Use
This task describes steps to crate posting documents from recurring documents
using T-code F.14.
21 Execute Recurrent Document
21.1 Procedure
 Recurring Entries Execute
This function is to execute the recurring document saved in the previous step.
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Execute the function for the system to generate the session
Go to SM35 or follow the menu path as below to run the session
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Select the row and click on Process (F8) to run. To verify see the document list (FB03)
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Mass Reversal of
document – F.80
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R Required
O Optional
C Conditional
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Table of Contents
1 Mass Reversal....................................................................................................................4
1.1 Procedure....................................................................................................................4
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Purpose
Postings.
Use
22 Mass Reversal
22.1 Procedure
Menu Accounting  FA Accounting  General Ledger  Document  Reverse
 Mass Reversal
This function is for reversing a set of document.
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Select the document with the help of selection criteria (general selections) and execute
the function in Test Mode.
Go back and remove the test tag and execute the run
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The system reverses the documents with a new document number (for Reversal).
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Maintain Posting Periods –

OB52
Business process procedure
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R Required
O Optional
C Conditional
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Table of Contents
Overview :...............................................................................................................................4
1. Posting Period (FI-GL Closing)........................................................................................5
1.1 Procedure.................................................................................................................5
1.2 Prerequisite..............................................................................................................7
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Purpose
Purpose of this document is to capture the scenarios of periodic closing process

initiated at the end of every period.
Use
This task describes how to manually carry out the periodic closing process initiated
ant the end of every period.
23 Posting Period (FI-GL Closing)

23.1
23.2 1.1 Procedure
Menu Accounting  Financial Accounting  General Ledger  Reporting 
Tax Reports
Transaction code OB52
Start the transaction using the menu path or transaction code OB52.
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In this screen click on tab.
When you click on tab the following box pops up.
Here you enter posting period variant ‘TRPP’ and press ‘Enter’ and it will take you to
the following screen.
Enter the inputs as explained in the table and save it.
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23.3 Prerequisite
23.4
1 Posting period R Posting period variant: Ex.TRPP
variant
2 Account Type R Account Type: Ex. +

3 From Account R From Account: ‘leave it blank’
4 To Account R To Account: Ex.ZZZZZZZZZZZ
5 From period 1 R From period 1: Ex. 1
6 year R Year: 2008
7 To period R To period: Ex.12
8 Year R Year: 2008
9 From period 2 R From period 2: Ex.13
10 year R Year: 2008
9 To period R To period: Ex.16
10 Year R Year: 2008
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Balance Carry forward –

F.16
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R Required
O Optional
C Conditional
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Table of Contents
1. Transfer Net Income To Retained Earnings And Carry Forward Balance Sheet Ac......4
4.1 Procedure.................................................................................................................4
4.2 Prerequisites............................................................................................................6
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Purpose
This function is to transfer the net Profit / Loss to the retained earning accounts.
Use
This task describes how to carry out the net Profit / Loss to the next fiscal year.
24 Transfer Net Income To Retained Earnings And Carry Forward Balance

Sheet Ac
24.1 1.1 Procedure

Menu Accounting  Financial accounting  General ledger  Periodic
processing  Closing  Balance carry forward
Balances in balance sheet accounts are carried forward to their own accounts for the
new fiscal year. The accumulated balance of P&L statement accounts is carried forward
to the retained earnings account as specified in the P&L GL account master record. If you
have not posted items to an account in the new year yet and its balance has not been
carried forward either, the system will open the account in the new year with the first
carry forward. Otherwise, it will update the account's carry forward balance in the new
year, if changes have been made.
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First execute the function in test mode
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The system displays the above log. To view the balance sheet account click on
Click on to view the profit / loss.
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After the analysis, remove the tick and execute.
24.2 1.2 Prerequisites

1 Ledger R Select “00”
2 Company Code R Select Company Code
3 Carry forward R Select the Year
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P & L Adjustment – F.50

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R Required
O Optional
C Conditional
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Table of Contents
1. Profit Center P&L Adjustment..........................................................................................4
1.1 Procedure..................................................................................................................4
1.2 Prerequisites.............................................................................................................6
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Purpose
This function is to check and transfer the Cash Discount Earned & Lost and
Exchange Rate Difference Gain / Loss to the Profit Centers.
Use
This task describes how to carry out the adjustment postings between Profit
Centers.
25 Profit Center P&L Adjustment

25.1
25.2 1.1 Procedure
processing  Closing  Reclassify  Profit & Loss Adjustment
Execute the function with the above inputs. The system displays the posting document
with the message
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The list shows no balances, if there is a balance further step is to be follow.
Goto SM35 to execute the batch input. Select the session and process.
View the document (FB03)
Give the document number in the field.
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2 Reporting Year & Period R Select the Year and Period
3 Process Cash Discount R Tick
4 Process Ex. Rate Diff R Tick
5 Session Name R Provide Name
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GR/IR Clearing – F.19

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R Required
O Optional
C Conditional
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Table of Contents
Purpose...................................................................................................................................4
1. Analyze GR/IR Clearing Account....................................................................................4
1.1 Procedure.................................................................................................................4
1.2 Prerequisites............................................................................................................7
Page 132 of 160

Purpose
Purpose of this function is to post the provisional entries for the Goods received
but Invoice not received.
Use
This task describes how to carry out the GR/IR clearing at the end of every period.
26 Analyze GR/IR Clearing Account
26.1 1.1 Procedure

processing  Closing  Reclassify  GR/IR Clearing
GR/IR clearing account is used for the goods receipt/invoice not received transactions.
This entry in this account takes place at the time of goods receipt and invoice receipt
transactions in the materials management module.
At the time of goods receipt this account gets credited with the purchase order value and
at the time of invoice receipt this account gets debited with the same amount credited
at the time of goods receipt. In most cases, this account will have credit balance that
can be interpreted as invoices to come.
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Provide the input and select “Posting” Tab
Select “Create Postings” and Name the batch input session. Provide document date, type
and the reversal date
Execute the function by selecting or F8. The system display the list of GR/IR
transactions.
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Click on Posting tab to check the entries.
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Select the batch input session and process run for the system to post the entry.

1 GL Account R Select the GL account
3 GR/IR Clearing R Tick
4 Date R Posting & Reversal Date
5 Document Type R Select “SA”
6 Create Posting R Tick
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Foreign Currency
Valuation – F.05
Page 137 of 160

R Required
O Optional
C Conditional
Page 138 of 160

Table of Contents
1. Foreign Currency Translation..........................................................................................4
3.1 Procedure..................................................................................................................4
3.2 Prerequisites.............................................................................................................5
Page 139 of 160

Purpose
This function is to calculate the differential foreign exchange gain / Loss with in a
period. The system calculates the difference and posts to Forex Gain / Loss
account automatically.
Use
This task describes how to carry out the Forex Difference postings.
27 Foreign Currency Translation
27.1 1.1 Procedure

processing  Closing  Valuate  Foreign Currency Valuation
Generally this function is carried out at the each period end.
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Provide the above information and select the next tab “Open Items”
Provide the above information and select the next tab “G/L Balances”
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2 Valuation Key Date R Select the Date
3 Valuation Method R Select EVR
4 Val. Currency R Select Local Co. Code Currency “10”
5 Batch Input Name R Give name for the session
6 Document Date R Select Name
7 Reversal Date R Select Reversal Date
Execute the function. The system lists out the foreign exchange difference transactions.
Click on Postings to view the Forex differential entry
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Go to SM35 to execute the transaction
On successful completion of the function, View the document.
Page 143 of 160

Page 144 of 160

Maintain Currency
Exchange Rate – OB08
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R Required
O Optional
C Conditional
Page 146 of 160

Table of Contents
1. Update Foreign Exchange Rates....................................................................................4
6.1 Procedure.................................................................................................................4
6.2 Prerequisites............................................................................................................4
Page 147 of 160

Purpose
Purpose of this document is to enter the new exchange rate for different
currencies at the beginning of the new period.
Use
This task describes how to maintain the exchange rate.
28 Update Foreign Exchange Rates
28.1 1.1 Procedure

Menu
Transaction code OB08
Start the transaction using the menu path or transaction code OB08
Save once updating the above table. Any future foreign currency transaction will take
this new rate.
28.2
1 Exchange Rate R M
2 Valid From R Select applicable Date
3 From Currency R BGN
4 Dir. Quot R Provide the conversion rate
5 To Currency R USD
Purpose
Page 148 of 160

Purpose of this document describes the closing functions for the Asset Accounting
Module.
Use
This task describes how to execute the year-end closing.
Page 149 of 160

Fixed Asset Fiscal Year

Change - AJRW
Page 150 of 160

R Required
O Optional
C Conditional
Page 151 of 160

Table of Contents
1. Fixed Asset Fiscal Year Change.....................................................................................4
1.1 Procedure.................................................................................................................4
1.2 Prerequisites............................................................................................................5
Page 152 of 160

Purpose
Module.
Use
This task describes how to close the Fiscal Year in Asset Accounting.
29 Fixed Asset Fiscal Year Change
29.1 Procedure
Menu Accounting  Financial accounting  Fixed Assets  Periodic
processing  Revaluation for the Balance Sheet Fiscal Year Change
Transaction code AJRW
Start the transaction using the menu path or transaction code AJRW
Execute the program in test run to see whether the function can be performed.
If the system cannot perform the fiscal year change, the system will give the message
that there are errors. Analyse the errors and execute the program in the background
after removing the test run flag. Once this is performed successfully, the company code
is ready for asset postings in the new fiscal year. No acquisitions or any postings will be
possible for the closed fiscal year.
Page 153 of 160


2 Fiscal Year R Select the New year to be opened
Page 154 of 160

Year-end Closing, Asset

Accounting - AJAB
Page 155 of 160

R Required
O Optional
C Conditional
Page 156 of 160

Table of Contents
1. Year End Closing.............................................................................................................4
1.1 Procedure.................................................................................................................4
1.2 Prerequisites............................................................................................................5
Page 157 of 160

Purpose
Module.
Use
This task describes how to execute the year-end closing.
30 Year End Closing

30.1
30.2 1.1 Procedure
Menu Accounting  Financial accounting  Fixed Assets  Periodic
processing  Year End Closing Execute
Transaction code AJAB
Start the transaction using the menu path or transaction code AJAB
This option has to be performed after the depreciation & period postings for all the
periods for the fiscal year
Select Test run and execute.
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The system pops-up the above screen. Select “yes” or enter.
The system gives the log. Analyse the errors if any and Execute in Background after
removing the Tick on .
Goto SM37 and schedule the run to close the fiscal year.
30.3
2 Fiscal Year R Select the year to be closed
Page 159 of 160

Page 160 of 160

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FINANCE ONE

SAP USER GUIDE

FIN.03.GENERAL LEDGER ACCOUNTING

FIN.3.1 ACCOUNTS MASTER DATA

Enter G/L account Chart of accounts data – FSP0

Create G/L Account company code data – FSS0

FIN.3.2 ACCRUALS MANAGEMENT

Enter accrual/deferral doc. – FBS1

Reverse Accrual/Deferral documents – F-81

FIN.3.3 ACCOUNTS CLEARING

G/L Line item display – FBL3N

Automatic Clearing – F.13

Financial Accounting Comparative Analysis – F.03

Reset Cleared Items - FBRA

FIN.3.5 MANUAL ACCOUNT POSTING

Enter G/L Account document – FB50

Park G/L Account document – FV50

Change Parked Document – FBV2

Enter Sample Document – F-01

Account Assignment Model - FKMT

Enter Recurring Entry – FBD1

Delete Reference Document – F.56

Create posting documents from recurring documents – F.14

Mass Reversal of document – F.80

FIN.3.6 PERIODIC CLOSING

Maintain Posting Periods – OB52

Balance Carry forward – F.16

P & L Adjustment – F.50

GR/IR Clearing – F.19

Foreign Currency Valuation – F.05

Maintain Currency Exchange Rate – OB08

Fixed Asset Fiscal Year Change - AJRW

Year-end Closing, Asset Accounting - AJAB

Enter G/L account Chart of

1 Search Account in Global Chart of Account (Operative COA-XXXX)

Press enter to get the detailed list

Search the required account and create if it is not available in XXXX

2 Create Account in Global Chart of Account (Operative COA-XXXX)

In order to create the GL accounts the following objects are required:

Select the 3rd button to create

2.2 Prerequisites Provide the Input

2 P&L / BS R Select the button based on the nature of

3 Short Text R VADESIZ MEVDUAT (Bank Account)

4 Long Text R VADESIZ MEVDUAT – Test

5 Grp. Acc. No. R Selelct the appropriate Group GL account from

The system pop-up the following screen.

Create G/L Account

3 Search the Account in Company Code

In order to search the GL accounts the following objects are required:

1) GL account availability in Chart of Account

Provide the GL account and press enter

The system pops-up the above message.

4 Enable the Account in Company Code

In order to create the GL accounts the following objects are required:

1) GL account availability in Chart of Account

9 Alternate R The account number from a country chart of accounts .

Then refer to the column of “Create / Bank / Interest”.

Sr. No. Field Name R/O/C Description

Save the account.

5 Change the Account in Company Code

6 Block the Account in Company Code

In order to block the GL accounts the following objects are required: