Instructions to the FieldChanges in EAS Staffing as a Result of the Automated SWCProcessOctober 28, 2010

NAPS Headquarters has been working with the Postal Service to provide a timelinefor NAPS branches at the local level to review the results of SWC’s calculations thatresult in the excessing of supervisors from Customer Service operations.As a result of automated SWC calculations, and the desire of local management tomake immediate moves of EAS employees, our members, in certain situations, arebeing required to make decisions about applying for new positions in less than aweek.NAPS has objected to postal headquarters about the speed at which the process hasbeen employed and the negative impact that this process has had on our memberswho are being impacted.The Postal Service has agreed to a NAPS proposal to provide a 30 day reviewperiod where SWC’s calculations result in the loss of a supervisor position instations/branches and post offices.In a letter to the field, from Deputy Postmaster General Pat Donahoe (see attached),when a SWC’s calculation results in the reduction of an EAS position the impactedEAS employee cannot be moved out of the assignment in less than 30 days fromthe date of notification.What should our members do when they are notified that their position has beenimpacted by a SWC completed on their office?When one of our members is notified that their position has been impacted, theyshould

immediately

contact their local NAPS branch president to report the PostalService’s actions.

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The branch president should request a copy of the SWC evaluation that wascompleted by the Postal Service and work with the postmaster orstation/branch manager to complete a manual SWC form (this form isavailable on the NAPS website or through contact with your respective NAPSArea Vice President).

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A local branch officer, with the assistance of the postmaster, station/branchmanager and/or supervisor of the impacted office, completes the manualSWC form to ensure that all craft positions for the office are identified andreported in the SWC matrix.

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You must pay particular attention to vacant positions and the evaluation of clerks with financial responsibilities as the SWC calculations for clerks withfinancial duties have a higher value in the SWC process.

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Once the manual SWC worksheet is completed, a comparison between theautomated SWC that was generated by the Postal Service and the ManualSWC worksheet developed by NAPS and the local management of theimpacted office should be completed.

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If there are differences between the USPS SWC data and the manual SWCdata that was prepared at the local office indicate that the office has beenevaluated improperly and the impacted EAS supervisor position shouldremain in the office, immediately contact local postal officials (POOM,Manager, Operations Program Support, etc) of the findings of your review.

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Should you be unable to resolve the discrepancies that you have foundbetween the automated SWC generated by the Postal Service and your localmanual SWC worksheet, the next step is to contact your respective NAPSArea Vice President and advise them of the situation you have.

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Due to the time frame of 30 days that was provided by the Postal Serviceprior to the impacted EAS supervisor being relocated, it is critical thateveryone involved remain mindful of the time period provided so that ourSWC review and any rebuttals so not wait until the last minute to surface. The ultimate objective of this NAPS’ plan is to conduct a timely review of the SWCprocess within the 30 day timeframe established through negotiations with thePostal Service.If there are no discrepancies between the automated SWC and your manual SWCthe process of reducing the EAS complement in the office can proceed after the 30day period has expired.If you have any questions about this process, and/or if the Postal Service isdisputing the data that is developed by NAPS local officials, please contact yourNAPS Area Vice President.NAPS Headquarters