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instructions for f04

instructions for f04



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Published by sriramana

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Published by: sriramana on Jul 24, 2008
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Instructions for F-04 – Post with Clearing
F-04 is used for clearing open items between funds. The example here is forbank accounts (house banks): clearing a check from the outgoing account tothe cleared cash account. This should be done only if the items did not clearon transaction FF67 (Process Manual Bank Statement) and they are genuinelynot outstanding any longer.
Agencies should NOT use this process with Treasury funds; they are clearedcentrally.
Enter the Document date, Document type (ZR for bank clearing, AB for otherclearing), Posting Date and Reference text. It is also a good idea to use theDocument Header Text and Clearing text, particularly to explain why the itemdid not clear on the bank statement.Select Outgoing payment for checks or transfers out of the bank account.(Select Incoming payments for deposits or transfers into the bank account)Enter the posting key (50 for checks/transfers out, 40 for deposits/transfersin).Enter the General Ledger Account. This is the master, or cleared cash, accountthat ends in “0”.Click the “Choose open items” button.Page 1 of 8
Instructions for F-04 – Post with Clearing
 Enter the amount, business area and fund for the item(s) to be cleared. Thefund entered here MUST match the fund on the item(s) selected on the nextscreens or the system will generate a DT/DF posting.Click the “Process open items” button.Enter the account number where the open item currently resides. In thisexample it would be the outgoing cash account because the open item is acheck that did not clear when the bank statement was processed.Select the Document number option from the right-hand column and click the“Process open items” button again.Page 2 of 8
Instructions for F-04 – Post with Clearing
Enter the document number of the open item. Users can enter 16 documentnumbers at a time. If there are more than 16 documents to clear, enter thefirst 16 (they can be copied and pasted from other screens) and press ENTER.The screen will clear and allow another 16 documents to be pasted. Continueuntil all document numbers have been entered.Click the “Process open items” button again.Page 3 of 8

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