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UPR Action Plan - 28 oct 2010

UPR Action Plan - 28 oct 2010

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Respuesta de la Administración de la UPR ante señalamientos de la Middle States.
Respuesta de la Administración de la UPR ante señalamientos de la Middle States.

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Published by: Nicole Marie Díaz González on Nov 02, 2010
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11/02/2010

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 October 28, 2010
C
ONSOLIDATED
M
ONITORING
R
EPORT OF THE
U
NIVERSITY OF
P
UERTO
R
ICO
1
UNIVERSITY OF PUERTO RICO ACTION PLAN FOR SUSTAINED COMPLIANCE WITH THELEADERSHIP AND GOVERNANCE, EDUCATIONAL OFFERINGS, AND INSTITUTIONAL RESOURCESSTANDARDS OF EXCELLENCE OF THE MIDDLE STATES COMMISSION ON HIGHER EDUCATIONAligned with MSCHE Visiting Team Requirements, Recommendations and Suggestions
 As a result of a critical self-assessment of the events and circumstances that surrounded the student conflict in context with the concerns andexpectations contained in the Middle States Commission on Higher Education Action and corresponding standards, the related action by the USDepartment of Education, and the internal and external relevant environmental factors, the Institutional Action Plan to achieve and sustain compliance withStandards 4 and 11 and to evidence compliance with Standard 3 is structured as follows along each Standard.
I. Standard 4, Leadership and Governance: The institution system of governance clearly defines the roles of institutional constituencies inpolicy development and decision-making. The governance structure includes an active governing body with sufficient autonomy to assureinstitutional integrity and to fulfill its responsibilities of policy and resource development, consistent with the mission of the institution.
The Institutional Action Plan along Standard 4 is organized in three prongs:
Foster an Enhanced Institutional Climate and Identity, Open UniversityCulture,
and
Strengthening of GovernanceI.
 
A.
 
F
OSTER AN
E
NHANCED
I
NSTITUTIONAL
C
LIMATE AND
I
DENTITY
G
OAL
:
 
Optimize the flow and exchange of timely and accurate information and broaden opportunities for productive communication and input to all sectorsof the University Community, to stimulate a climate of trust, collaboration, commitment and identification with the
institution’s mission, goals, and challenges.
 
A
CTIONS
A
CTIVITIES
 R
ESPONSIBLE
 
SYSTEM AND UNIT
 T
IMEFRAME
 C
URRENT AND
E
XPECTED
O
UTCOMES
 
1.
 
Develop strategies for clear, timely andaccurate delivery of institutional information tothe internal and external community, withsources of communication clearly defined andavailable to all constituents
*Standard 4, Team Requirement 5 (page 10 of Report) 
Broaden communication deliverychannels including but not limited to,
updates of institutional and unit’s web
 pages, and other outlets throughout thesystem, like
Diálogo
Newspaper andRadio Universidad among others.CommunicationsOffice Director Continuous Official informationdelivered through multipleoutlets.
 
 Action Plan: Preliminary Alignment with MSCHE Special Team RecommendationsPage 2
A
CTIONS
A
CTIVITIES
 R
ESPONSIBLE
 
SYSTEM AND UNIT
 T
IMEFRAME
 C
URRENT AND
E
XPECTED
O
UTCOMES
 
Inform the units about the progress of implementation and assessment of theUPR Action Plan.
*Standard 4, Team Requirement 3(page 10 of Report) 
VPAA andChancellorsContinuous Constituents informed. Assessment data collectedand used for continuousimprovement of UPRprocesses.Charge a Focal Group of experts incommunication to assess theeffectiveness of internal and externalcommunication during the past year and make recommendations for improvement.President andChancellorsSeptember-October 2010Define the charge for theCommunications FocalGroup.
*Standard 4,Recommendation 1(page 10 of Report) 
Publish an open invitation to convokepotential candidates from the internaland external community. Appoint Focal Group Members.
*Standard 4, Recommendation 1(page10 of Report) 
CommunicationsOffice Director PresidentOctober-November 2010Open invitation andappointment of members.Inform member selection and FocalGroup progress to the UniversityCommunity.
*Standard 4, Recommendation 1(page10 of Report) 
President Continuous Sustained communicationSubmit Communications Focal GroupFinal Report to the President withassessment and recommendations.
*Standard 4, Recommendation 1(page10 of Report) 
CommunicationsFocal GroupDecember 2010 Communications FocalGroup Final Reportsubmitted.Presentation of Final Report to theUniversity Board and the Board of Trustees.
*Standard 4, Recommendation 1(page10 of Report) 
President December 2010 Sustained communicationand dialog regardingCommunications FocalGroup recommendations.
 
 Action Plan: Preliminary Alignment with MSCHE Special Team RecommendationsPage 3
A
CTIONS
A
CTIVITIES
 R
ESPONSIBLE
 
SYSTEM AND UNIT
 T
IMEFRAME
 C
URRENT AND
E
XPECTED
O
UTCOMES
 
CommunicationsOffice Director December 2010-January 2011Implementation of recommendations
2.
 
Broaden and strengthen the opportunities for effective communication between theadministration and the university communityto receive input about their concerns andsituations that affect the institution, as well asto share developments and achievements.
*Standard 4, Team Requirement 5 (page 10 of Report)
Carry out periodic forums of thePresident and staff with elected leadersto the Student Councils of all units andstudent representatives to theUniversity Board.Vice President for Students AffairsSemiannually Sustained communicationand initiatives that resultfrom the forums.Carry out periodic meetings of Chancellors and staff with electedleaders to the Student Councils and the Academic Senate.Chancellors,Deans of Student AffairsSemiannually Sustained communicationand initiatives that resultfrom the meetings.Conduct periodic on-line surveys aboutsituations and issues that concern andaffect the university community.Vice President for  Academic Affairs,Directors of the Officeof Planning andInstitutional Studies(OPEI), InformationSystems Office (OSI) Annual On-line surveys developed.Findings of surveys relayedto the appropriate officer for actionConduct regular unit visits by senior leaders and hold informational andlistening sessions open to allconstituents.
*Standard 4, Suggestion 1(page 10 of Report)
 President, Vice-presidentsSemiannually Sustained communication.
3.
 
Ensure opportunities for students to freelyparticipate and provide input in decisions thatdirectly affect them.Implement the electronic vote
mechanism for students’ elections and
assemblies as mandated by Law No.128, approved August 11, 2010, (toamend Articles 6-11 from Public LawNo. 1, known as University Law whichwas approved on January 20, 1966).Vice President for Student Affairs,Chancellor September 
 –
 October 2010Implementation planadapted to theparticularities of each unitestablished.

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