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Organic Orchard, Vineyard, and Berry Crop Documentation Forms

Organic Orchard, Vineyard, and Berry Crop Documentation Forms

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Published by: Organic Fruits - ATTRA on Nov 03, 2010
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 ©2003www.clipart.com & ©2003USDA-NRCS
Organic Orchard, Vineyard, and BerrCrop Documentation .orms
ByGeorge Kuepper,NCAT Agriculture Specialist and Lisa Cone, Waterfall Hollow Farm, Berryville, ARSeptember 2003
The Purpose and Use of These .orms 
In order to become certified organic,producers must demonstrate to an accred-ited certifier that their farm operation com-plies with National Organic Program regula-tions. This process is begun by completing anOrganic System Plan (OSP) – normally part of the application for certification. The OSP illus-trates to the certifier how the producer plans tocomply with the regulations by detailing the prac-tices, the inputs, and the monitoring proceduresthat will be used. The Organic System Plan is backedup by on-site inspection to ensure that the produceris, in fact, farming in the manner outlined in his or herOSP. It is the inspector’s responsibility to look for docu-mentation and indicators that bear out the producer’sclaim to organic status, as well as look for any violations.The forms in this package are provided as tools that orchardists and viticulturists can use for docu-menting practices, inputs, and activities that demonstrate compliance with regulations or that assist inother aspects of farm record keeping. The forms can be kept anywhere they make recording easy, such asthe tractor, packing area, or machinery shed.
Please note that these are not required forms!
Organic fruit and nut producers have more thanenough mandatory paperwork to keep them occupied. These forms are merely intended to give yousomething convenient and organized to record routine things that may be important to document. Useonly those forms that fit your operation and recycle the rest.
 Acknowledgements 
These documentation forms were developed by theNational Cen-ter for Appropriate Technology (NCAT)with funds provided by theUSDA/National Organic Program (NOP) and the USDA/CSREES Sus-tainable Agriculture Research and Education (SARE) Program. Distri-bution is provided byNCAT’s ATTRA Project, the National Sustain-able Agriculture Information Service.The authors wish to acknowledge the contributions of those in the organic community who contrib-uted to the creation of these documents including:Katherine Adam, NCAT, Fayetteville, ARJanet Bachmann, NCAT, Fayetteville, ARHarriet Behar, farmer, organic inspector, and OMRI, Gays Mills, WIDiane Bowen, IFOAM, Milwaukee, WIEmily Brown-Rosen, Organic Materials Review Institute, Titusville, NJRex Dufour, NCAT, Davis, CAJohn Foster, inspector, OMRI, and Seven Spoke Farm, McMinnville, ORLance Gegner, NCAT, Fayetteville, AR
 
P
AGE
2O
RGANIC
O
RCHARD
, V
INEYARD
,
AND
B
ERRY
C
ROP
D
OCUMENTATION
F
ORMS
Gail Hardy, NCAT, Fayetteville, ARKeith Jones, Director of Program Development,National Organic ProgramMark Keating, Agricultural Marketing Service,USDA, Washington, DCRose Koenig, Rosie’s Organic Farm and NOSB,Gainesville, FLNick Maravell, Nick’s Organic Farm, Potomac,MDNancy Matheson, NCAT, Helena, MTTeresa Maurer, NCAT, Fayetteville, ARMiles McEvoy, Washington State Departmentof Agriculture, Olympia, WAJim Riddle, Organic Independents and NOSB,Winona, MNMaria Rosmann, Rosmann Family Farms,Harlan, IAKelly Shea, Director of Organic Agriculture,Horizon Organic, Penrose, COFrancis Thicke, Radiance Dairy, Fairfield, IAAnn Wells, NCAT, Fayetteville, ARThis set of documentation forms contains thefollowing:A.Orchard / Vineyard Activity Log – use torecord all practices and equipment used foreach block of perennial fruits, nuts, and ber-ries.B.Orchard / Vineyard Inputs Log use to recordall materials, cover crop seeds, etc., used foreach block of perennial fruits, nuts, and ber-ries.C.Orchard / Vineyard Establishment Year Log– use to record all activities and inputs duringthe establishment year for each block of pe-rennial fruits, nuts, and berries.D.Planting Stock Record – use to documentsource, treatment, and other information onplanting stock used.E.Cover Crop Seed Record – use to documentsource, treatment, and other information oncover crop seed used.F.Organic Planting Stock and Seed SearchRecord – use to demonstrate attempts made tolocate an organic source when non-organicplanting stock or seed is used.G.Fertility / Soil Monitoring Log – use to docu-ment monitoring of soil fertility and soil ero-sion in your orchard or vineyard. Monitoringprocedures are required to justify the use of most micronutrient fertilizers.H.Pest / Weed Monitoring Log use to docu-ment monitoring of insect pests, diseases, andweeds in your orchard or vineyard. Monitor-ing procedures are required to justify the useof most biological, botanical, and allowed syn-thetic pesticides.I.Harvest Record – use to record your organicand buffer zone harvest information.J.
On-Farm
Cooler / Cold Storage Record forOrganic Crops – use to record details of youron-farm refrigerated storage in organic-onlyfarming operations.K.
On-Farm
Cooler / Cold Storage Record forSPLIT Operations – use to record details of your on-farm refrigerated storage of organic,transitional, and conventional crops.L
. Off-Farm
Cooler / Cold Storage Record forOrganic Crops – use to monitor off-farm re-frigerated storage of organic crops.M.Storage Pest Inputs – use for recording pestcontrol activities and inputs in your crop stor-age units.N.Equipment Cleanout Log – use to recordcleanout activities of farm equipment.O.Equipment Settings Record – use to record set-tings and adjustments for your orchard or vine-yard equipment, for your convenience and in-creased efficiency year to year.P.Sales Record – use to record sales of farm pro-duction.Q.Compost Production Record – use to documentyour compost production methods in order tomeet National Organic Program regulations.These forms may be copied and distributedfreely. They may be downloaded from the ATTRAwebsite at <http://attra.ncat.org>. Additionalhardcopies can also be obtained by writing ATTRAat P.O. Box 3657, Fayetteville, AR 72702, or by call-ing 1-800-346-9140.
ByGeorge Kuepper,NCAT Agriculture Special- ist and Lisa Cone, Waterfall Hollow Farm,Berryville, AR
Formatted by Gail M. HardySeptember 2003
The Electronic version of Organic Orchard,Vineyard, and Berry Documentation Forms islocated atPDFhttp://attra.ncat.org/attra-pub/PDF/orchardforms.pdf
 
Organic Farm Documentation SeriesProvided courtesy of NCAT's ATTRA Project, 1-800-346-9140
 DateActivityDateActivity Date Number of Trees / Bushes / Canes Re-Planted 
RE-PLANTING:
Record of replacement plantings.
Crop / Variety Re-Planted 
Orchard /Vineyard/Berry Activity Log
A record of the practices and equipment you use for each block of perennial fruits, nuts, and berries.
Farm Name or Unit: Block ID: Acres: Establishment Year:DORMANT SEASON ACTIVITIES:
Record of spraying, manuring, pruning, etc.
Additional notes and observations:
3A Orchard-Vineyard-Berry Activity LogMay be copied and distributed as needed.

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