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Deliver Able Metadata Specifications Suarez Bankston

Deliver Able Metadata Specifications Suarez Bankston

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Published by Sarah Bankston

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Published by: Sarah Bankston on Nov 03, 2010
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Armando Suarez & Sarah Bankston
Our institution, the Suaban Music Museum, recently received a donation of a large jazzcollection from a prominent collector. One of the definable characteristics of cultural heritageinstitutions is the diversity of their collections, and our program is no different. Our collectionincludes, among other things, sound and audio recordings, photographs, text, 3D objects, anddigitized items. Therefore, making these resources accessible requires a metadata schemacontaining an appropriate semantic structure. Although, in reality no single schema could satisfyall the complexities and requirements of a heterogeneous collection, we have decided to choosethe Dublin Core Metadata Element Set (DCMES) format, since it comes closer to meeting therequired specifications to accurately describe the resources in our collection in order to facilitatetheir access. Some of the reasons for the selection of this particular metadata schema are:
idely recognized metadata standard
nteroperability is highly significant as a basis for interchange of information amongstvarious domains. One of the goals of the museum is to facilitate access to the collection, thus being able to share and work collaboratively with other cultural institutions is imperative. This being the case, DCMES uses a broad level of common element sets which a number of analyseshave proven to be widely used amongst various cultural repositories.
 Simplicity is also a significant advantage of DCMES, as it is not only easily accessible by avariety of users, but it requires less specialized training for the individuals that will ultimately beresponsible for its use.
t is simple and easy to use, and since the magnitude of this project willrequire extensive staff time, interns or part-time staff could be hired to perform many of thesimpler cataloguing duties. Additionally, DCMES is widely used by a large number of culturalinstitutions to describe their resources, and it is often regarded as an adequate compromise between complex metadata structures and simpler formats, with the capability to transport theembedded semantic metadata into online formats such as XML, RDF, and HTML.
Armando Suarez & Sarah BankstonBasically, DCMES uses a set of 15 broad elements that are easily applicable to describe avariety of information resources, and they can be expanded with other descriptors as needed tomeet the specific requirements of the collection. Since the value applied to the elements issubject to the use of related terms to describe the same resource, as well as personal preferencesin the use of language, an authority control will be required to ensure consistency. By usingcontrolled vocabularies, we can facilitate the users to accurately retrieve desired information.
 Since no one single tool is exhaustive enough to cover all the terminology in our collection, wehave decided to make use of various tools of controlled authority taking into consideration thespecific content of our collection. The Art & Architecture Thesaurus (AAT) is intended for use by a variety of users, and it¶s widely utilized in various cultural institutions to improve access toinformation in art, architecture, and material culture.
Other applicable tools include the CCOCommons: Cataloging Cultural Objects, Categories for the Description of 
orks of Art(CD
A), and Library of Congress Subject Headings (LCSH). Elements that are mandatory will be noted as such in their descriptions, with optional elements being used as needed:
: This element describes the creator of the content of the particular resource, andmay include names, organizations, and services. They will be listed according to Libraryof Congress standards.
f there is ambiguity as to the actual responsibility of the content,the organization name will be listed under the ³Publisher´ element, and ³Creator´ will beused for individuals.
f available, this element will be mandatory.Example: ³Davis, Miles.´ The creator of the LP,
Sketches of Spain
.³Selmer.´ Manufacturer of saxophones.
f another entity is responsible for making significant contributions, butsecondary in nature to the content of the resource, it will be described within thiselement. Although this element is optional, it should be described if available.Example: ³Troupe, Quincy´ who contributed, as the editor, to the publication,
iles: The Autobiography
This element has two manifestations: Date Original and Date Digital. DateOriginal will represent the date the original item was created or modified (example:release date) while Date Digital will represent the date the item was digitized. This is amandatory element, and it will use the
3C Date & Time Format.
Armando Suarez & Sarah BankstonExample:
3C format is YYYY or YYYY-MM or YYYY-MM-DD (to allow for varying levels of available data).
oming Through Slaughter 
, a book published in1976, would have a Date Original entry that displays as 1976; if it was digitizedfor our collection in May 2009, it would have a Date Digital entry that displays as2009-05. The film
which was released on September 30, 1988 would have aDate Original entry that displays as 1988-09-30; if it was µdigitized¶ and uploadedas a streaming film on July 5, 2010, it would have a Date Digital entry thatdisplays as 2010-07-05.
The description field contains information about the content of theresource, and may include among others, an abstract, free-text, or a detailed graphicdescription of the resource. The description element is significantly important as a rich potential for relevant subject matter, therefore, it¶s imperative to use indexable terms, andtherefore this element will be mandatory.Example: ³Smoky, backlit black & white photograph of jazz saxophonist Dexter Gordon holding the saxophone in his lap, while smoking a cigarette.´ Adescription of the photograph by Herman Leonard.
This element presents the digital or physical medium of the item. This is amandatory element, and it will use the M
ME Media Types as a controlled vocabulary for the digital objects and an internally developed controlled vocabulary to ³describe the physical carrier of the resource´.
 Example: A digitized recording of Miles Davis¶
So What 
would have a Formatentry that displays ³Audio-mp3´. A physical copy of Miles Davis¶
 Kind of Blue
 would have a Format entry that displays ³Audio-CD´. Note that CD is the preferred term over options like Compact Disc.
This element describes the language of the item. Language is a mandatoryelement when applicable. Photographs, for example, would not be required to include thiselement. The Language element will make use of the
SO 639.2 controlled vocabulary, asseen in the CDP¶s Best Practices.
 Example: An audio recording in French would have a Language element thatdisplayed ³fre´.

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