Armando Suarez & Sarah BankstonBasically, DCMES uses a set of 15 broad elements that are easily applicable to describe avariety of information resources, and they can be expanded with other descriptors as needed tomeet the specific requirements of the collection. Since the value applied to the elements issubject to the use of related terms to describe the same resource, as well as personal preferencesin the use of language, an authority control will be required to ensure consistency. By usingcontrolled vocabularies, we can facilitate the users to accurately retrieve desired information.
Since no one single tool is exhaustive enough to cover all the terminology in our collection, wehave decided to make use of various tools of controlled authority taking into consideration thespecific content of our collection. The Art & Architecture Thesaurus (AAT) is intended for use by a variety of users, and it¶s widely utilized in various cultural institutions to improve access toinformation in art, architecture, and material culture.
Other applicable tools include the CCOCommons: Cataloging Cultural Objects, Categories for the Description of
orks of Art(CD
A), and Library of Congress Subject Headings (LCSH). Elements that are mandatory will be noted as such in their descriptions, with optional elements being used as needed:
: This element describes the creator of the content of the particular resource, andmay include names, organizations, and services. They will be listed according to Libraryof Congress standards.
f there is ambiguity as to the actual responsibility of the content,the organization name will be listed under the ³Publisher´ element, and ³Creator´ will beused for individuals.
f available, this element will be mandatory.Example: ³Davis, Miles.´ The creator of the LP,
Sketches of Spain
.³Selmer.´ Manufacturer of saxophones.
f another entity is responsible for making significant contributions, butsecondary in nature to the content of the resource, it will be described within thiselement. Although this element is optional, it should be described if available.Example: ³Troupe, Quincy´ who contributed, as the editor, to the publication,
iles: The Autobiography
This element has two manifestations: Date Original and Date Digital. DateOriginal will represent the date the original item was created or modified (example:release date) while Date Digital will represent the date the item was digitized. This is amandatory element, and it will use the
3C Date & Time Format.