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Event Name
[Date]
Site
EstimatedActual
Actual Cost Breakdown
Room and hall fees$500.00 $300.00Site staff EquipmentTables and chairsTotal
$500.00 $300.00
Decorations
EstimatedActualFlowers$200.00 $500.00CandlesLightingBalloonsPaper suppliesTotal
$200.00 $500.00
Publicity
EstimatedActualGraphics work$500.00 $800.00Photocopying/PrintingPostageTotal
$500.00 $800.00
Miscellaneous
EstimatedActual
Estimated vs. Actual
Telephone$500.00 $600.00TransportationStationery suppliesFax servicesTotal
$500.00 $600.00
Refreshments
EstimatedActualFood$600.00 $800.00DrinksLinensStaff and gratuitiesTotal
$600.00 $800.00
Program
EstimatedActualPerformers$300.00 $500.00SpeakersTravelHotelOtherTotal
$300.00 $500.00
Prizes
EstimatedActualRibbons/Plaques/Trophies$200.00 $300.00GiftsTotal
$200.00 $300.00
Total Expenses
EstimatedActual
$2,800.00 $3,800.00
Event Budget for
Event Name
: EXPENSES
SiteDecorationsPublicityMiscellaneousRefreshmentsProgramPrizes
$0.00$100.00$200.00$300.00$400.00$500.00$600.00$700.00$800.00
EstimatedActual
 
Event Name
Admissions
EstimatedActual
Income Comparison
EstimatedActual
300100Adults @$5.00$1,500.00 $500.00 20050Children @$2.00$400.00 $100.00 10050Other @$1.00$100.00 $50.00
$2,000.00 $650.00
Ads in program
EstimatedActual
EstimatedActual
300100Covers @$20.00$6,000.00 $2,000.00 20050Half-pages @$10.00$2,000.00 $500.00 10050Quarter-pages @$5.00$500.00 $250.00
$8,500.00 $2,750.00
Exhibitors/vendors
EstimatedActual
EstimatedActual
10050Large booths @$20.00$2,000.00 $1,000.00 10010Med. booths @$50.00$5,000.00 $500.00 502Small booths @$5.00$250.00 $10.00
$7,250.00 $1,510.00
Sale of items
EstimatedActual
EstimatedActual
400300Items @$20.00$8,000.00 $6,000.00 300200Items @$15.00$4,500.00 $3,000.00 200100Items @$10.00$2,000.00 $1,000.00 1000Items @$5.00$500.00 $0.00
$15,000.00 $10,000.00
Total Income
EstimatedActual
$32,750.00 $14,910.00
Event Budget for
Event Name
: INCOME
AdmissionsAds in programExhibitors/vendorsSale of items$0.00$2,000.00$4,000.00$6,000.00$8,000.00$10,000.00$12,000.00$14,000.00$16,000.00
Estimated
EstimatedActual
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