Employee Discharge Checklist
The conclusion to discharge an employee requires careful consideration and evaluation of allrelevant documents and other information supporting the decision. This checklist should be usedto make available the facts surrounding this action including documentation that senior management needs to approve discharge measures making every effort to be fair, consistent andacting in a manner that is non-discriminatory. Check off each item as you consider the questionor gather documentation in support of the discharge.
How long has the employee been employed?
Does the employee have a written contract? (If yes, review the terms).
How long has this employee had the same supervisor?
Have other supervisors (if applicable) had the same experience with this employee?
Was the rule the employee violated a published rule?How?_____________________________ Where?_____________________________ When?_____________________________
Did the employee ever receive a written copy of the work rule, such as in the employeehandbook or posted in a place easily accessible by all employees?How?____________________________ Where?____________________________ When?____________________________
Have other employees violated this rule? If yes, list the age, gender and race of theindividuals and the disciplinary actions taken with them.
Is the employee a member of a protected group? If so, is the decision to terminate thisemployee any different than decisions made regarding non-minority employees?
Does the employee have a recognized disability? If yes, what accommodation has beenattempted or granted to the individual?
Does a review of the list indicate that the decisions were unbiased and consistent?
If previous actions taken are different from what is contemplated for this employee, indicatereasons that justify taking a different action with this employee.
If the decision to discharge is based on poor performance, has the employee been given anopportunity to improve? What previous corrective actions have been taken with theemployee? What genuine evidence do you have?
Attach any supporting documentation.
Has the employee been warned previously for violation of this rule or standard of conduct?Who did it? Attach a copy of the warning notice.