CALIFORNIA STATE UNIVERSITY, DOMINGUEZ HILLSHUMAN RESOURCES DEPARTMENT HANDBOOK OPERATING PROCEDURE
SEPARATION CHECKLIST PROCEDURE FOR DEPARTINGEMPLOYEES
: To create an efficient, effective and customer friendly separation procedure to insure thatemployees who leave the employment of the university return all equipment and payment of alloutstanding debts.II.
:A.The ending of employment for any reason requires the affected MPP supervisor to generate aFAST form which must be delivered to the Department of Human Resources (HR). Also, thedeparting employee’s supervisor must assign a “separation checklist” in Peoplesoft. Pleaseremember that in most cases, a final pay check must be ready for the departing employee on their last day of work. This can only be accomplished if the FAST is generated and delivered in atimely manner.B.
(resignation or retirement): The separation checklist process is initiated by the MPP supervisor of the departing employee. Said supervisor must assign a “separationchecklist” in Peoplesoft.C.
Rejection during probation
: The separation decision is initiated by the vice president of thedeparting employee. The vice president shall authorize his/her division human resources liaisonto initiate the checkout procedure. The affected division liaison is responsible for assuring thatthe checklist is completed in a timely manner. Please make sure that all required performanceevaluations are complete before you make a decision to reject during probation. The employee’ssupervisor must assign a “separation checklist” in Peoplesoft.D.
Dismissal for cause, nonretention of MPP employees and automatic resignation (
absent without leave): When an employee has been served with a notice of dismissal, a notice of nonretention or a notice of automatic resignation, the Director of Human Resources will informthe affected division’s human resources liaison to initiate the separation checklist process. Theliaison is responsible for assuring that the checklist is completed within the time limits set forth below for each particular action. The affected employee’s supervisor will be instructed by theliaison to assign a “separation checklist” in Peoplesoft.E.Once the check out procedure is initiated pursuant to sections A-C above, the following stepswill be carried out:1.As stated above, the departing employee’s supervisor will assign a separationchecklist in Peoplesoft. He/she will also provide the departing employee with alist of the types of items expected to be returned. Said list will be provided by theDepartment of Human Resources. Said supervisor shall make an appointment for the departing employee to meet with the HR Department staff within five work days of assigning the separation checklist in Peoplesoft. The system workflowwill send email notifications to the following departments/employees: