Employee Benefts, Grievances, and Termination:
EDM and Workow Help Manage HR in Good and Bad Times
By Laurel Sanders, Optical Image Technology
ie can be intense. Every day, employee dramas enter the workplace unsolicited. Some o thegreatest workplace concerns we ace as HR proessionals, employees, and caring colleagues aremaking sure:• Health needs are met and costs are covered as anticipated.• Everyone is treated airly by managers and co-workers, able to work withoutdiscrimination or harassment.• No one makes (or must endure) threats in the workplace, idle or real.Intentional wrongdoing, inadvertent employee mishandling, shoddy record keeping, or a manager orworker with a hidden agenda can devastate company nances, reputation, and employee morale. Non-compliance penalties, unemployment insurance, time-consuming training programs, lower productivity,and other HR costs can pull strongly on the bottom line as a result. So what can you do to:… help sta members comply with corporate policies?… improve condence, trust, and satisaction with your HR department and company?… discourage workers rom wrongdoing and prevent acts o poor judgment?… protect your organization and its workers rom engaging in and getting away with---orexperiencing---harassment, unjust treatment, alse accusations o such activity, or other harm?… guard your organization against alse accusations? The answer lies in timely, complete, accurate documentation…along with the ability to organize, associate,and handle inormation appropriately, consistently, and quickly when you need it. The challenge:gathering it rom diverse places including your HR sotware, document repositories, payroll systems, email,voice messages, and more, and maximizing its use everywhere it has value.
EDM and Workfow: What You Need, When You Need It
Web-accessible electronic document management (EDM) sotware unctions like a wide-mouthed unnel,giving you access to relevant data ound throughout your organization so you can retrieve it directly withinyour HR application. Web services integration between your HR system and EDM gives you one-click access to documents and other structured content as well as unstructured inormation such as emailsand handwritten (scanned) correspondence. When auditors, compliance ofcers, or the courts demandinormation---or even a sta member--- EDM’s inherent indexing and search capabilities let authorizedpersons nd what they need instantly rom within your HR application. With the click o a mouse, voila!---scattered inormation materializes onscreen or easy viewing, giving searchers a quick, holistic overview.Business Process Management (BPM) complements EDM’s unnel-like efciency, serving as a 3-D conveyorbelt to push, pull, and transport inormation rom one system to the next while complying with yourrules-driven processes. Behind the scenes, it reerences EDM or inormation about your les and yourprocessing rules, enabling smooth, secure inormation transer. Stored data (such as the date o an annualperormance review) is pushed and pulled wherever it’s needed, at the right time, helping people to makeinormed decisions and accelerating turnaround times dramatically. As people, positions, and policieschange, just update the rules governing the ow o work, and BPM automatically complies, eliminatingerrors and simpliying the enactment o change.
D o c F i n i t y
Optical Image Technology, Inc.
Imaging, BPM/workow, andDocument Management Sotware
Avoid intentionalwrongdoing, inadvertentemployee mishandling,shoddy record keeping,or a manager or workerwith a hidden agenda
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