HEALTH MANAGEMENT INFORMATION

SYSTEM (HMIS)

Dr Anshuli Trivedi
IIIrd year resident
NSCB Medical College
Jabalpur M.P.
E-mail-dranshulitrivedi@yahoo.com
“a mechanism for the collection ,
processing, analysis and transmission
of information required for
organizing and operating health
services , and also for research and
training “
COMPONENTS OF HMIS
 Demography and vital events.
 Environmental health statistics.

 Health status : mortality, morbidity , disability , and

quality of life .
 Health resources : facilities, beds, manpower.

 Utilization and non-utilization of health services

:attendance,admission, waiting lists.
 Indices of outcome of medical care .

 Financial statistics ( cost, expenditure) related to the

particular objective.
MANAGEMENT INFORMATION & EVALUATION
SYSTEM(MIES)
 Key component of strategic information systems
 Definition: “targeted monitoring, evaluation and data
used to answer key questions about
 The state analysis of indicators.
 The delivery and process of prevention, care, and treatment
services
 The effectiveness of these services
 Capacity needed to improve programs, meet planning and
reporting requirements, and to reach goals for 2005-20012.
NEED FOR MIES
Planning tool:
- Analytical and participatory process of setting of targets.
- Current year and end-project targets to set.
Progress reporting:
- Monthly online entry of quantitative progresses of outputs.
Programme Monitoring:
-Managerial decision making.
-Accuracy of Data.
-Facility wise performance
-To increase coverage & improve quality of services.
WORK PROCESS FOR MI&ES
synchronized

Dat
Database at NIC

State State level coordination for

Internet Building MIES

Data entry through

Online & offline application
District

District Hospital CHC’s PHC Sub Centre

Data collection
in paper format
ABOUT MI&ES-FEATURES
 Allow States to enter information accurately in proper format
 Built in Checks and Filters to maintain data integrity and accuracy.
 States Export data to Center on the click of a button.
 User friendly interface, data entry screens replicating the Hard
Copy formats, reducing learning curve for users.
 States view Reports of data entered with view of previous months
data.
 States analyze data with Reports provided in the MI & ES.
 Center imports data from all states with automatic data consolidation
.
 Sophisticated Reports and Charts, provision for export to
PDF/Excel Format.
 Extended Keyboard Support for fast data entry.
 Easy Installation and setup.
 TYPES OF DATA-
 Annual
 Quarterly

 Monthly
MIES REPORTING FORMATS
HMIS Formats has three components:
• Monthly
• Quarterly
• Annual
 MONTHLY DATA-
 Part A: Reproductive and Child Health
 M1-Ante Natal Care Services (ANC)
 M2-Deliveries
 M3-No. of Caesarean (C-Section) deliveries performed at
 M4-Pregnancy outcome & details of new-born
 M5-Complicated pregnancies
 M6-Post Natal Care
 M7 -Medical Termination of Pregnancy (MTP)
 M8 RTI/ STI Cases
 M9 Family Planning
 M10 Child Immunization
 M11 Number of Vitamin A doses
 M12 Number of cases of Childhood Diseases reported during the month
(0-5 years)
 Part B:Other health programmes
 M13 Blindness Control Programme
 Part C: Health Facility Services
 M14-Patient Services
 M15 -Laboratory Testing
 Part D: Monthly Inventory Status
 Part E: Mortality Details
 M17-Details of deaths reported during the month with
probable cause
QUARTERLY FORMS-
Part A: Status of Health Infrastructure
 Q1-Details of PHC
 Q2 -Anganwadi Centres
Part B: Trainings Conducted for-
 Q3 -Number of Doctors trained
 Q4 Number of GNM/ ANM/ LHV
 Q5- Number of Programme Management Units (PMU) trained.
 Q6-Number of Programme Managers (State Officers/ CMO
 Q7 -Other Para medical staff. Statistical officers/ assistants and AWW
 Q8-Other Trainings (specify)
 Part C: Additional NRHM components
 Q9 -State Health Mission

 Q10 -District Health Societies

 Q11-ASHAs and Functioning of Village Health and

Sanitation Committee (VHSCs)
ANNUAL DATA
 Part A: Demographic
 Part B: From the Eligible Couple register
 Part C: Selected Indicators-Regarding working of ASHA.
 Part D: Urban Health Infrastructure
 Part E: Status of Health Infrastructure
 Part F: Status of Human Resource Availability- Staffing status
of selected positions.
 Part G: Infrastructure & Training
 Data Flow- State Govt to GOI
 1. Annual-30th April

 2.Quarterly -20th of Month following respective Quarter

 3-Monthly-20th of following Month.

 Data to be used in state & not sent to GOI-

 Annual-15th April

 Quarterly- 20 th of month following respective Quarter.

 Data to be sent from District to State Govt-

 Annual-5th April

 Quarterly -10th of Month following respective Quarter

 Monthly 10th of following Month.

 Data to be sent to District HQ from DH, SDH and CHC,PHC-

5th of every month
MI & ES HARDWARE / SOFTWARE REQUIREMENTS
 At Centre
 Hardware: - Intel Pentium P IV, 200 GB HDD, 2 GB Ram, ,
Keyboard, Mouse, SVGA Monitor
 Software:- Microsoft Visual Studio Dot Net 2005, MS- SQL
Server

 At State
 Hardware: - Minimum Pentium III, 10 GB HDD, 128 MB Ram,
Keyboard, Mouse, SVGA Monitor
 Software:- Windows 98/XP/2000 and above, MS- Access
ABOUT MIES
It mainly consists of the following sections:

 Configuration:- User Name & Password Unique

 Transactions/Data Entry Module

 Reports

 Administrative Tools like Import and Export

ABOUT MIES
Configuration:- Contains Master tables for:

 State
 District
 Block
 Institution
 Health Service Provider
 Training Programs
 User Manager
 Stock Type
 Sector
MIES- MAIN MENU
MIES-DATA ENTRY
MIES-REPORTS
USES OF HEALTH INFORMATION

 To measure the health status of the people and to quantify their health
problems and medical and health care needs .
 For local , national and international comparisons of health status . For
such comparisons the data need and to be subjected to rigorous
standardization and quality control.
 For planning, administration and effective management of health services
and programmes.
 For assessing whether health services are accomplishing their objective in
terms of their effective and efficiency.
 For assessing the attitudes and degree of satisfaction of the beneficiaries
with the health system.
 For research into particular problems of health and disease .
MONTHLY FORMAT- HMIS
QUARTERLY FORMAT- HMIS
ANNUAL FORMAT- HMIS
THANK
YOU