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Word2007 Essentials

Word2007 Essentials

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Published by mekkouk9

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Published by: mekkouk9 on Dec 13, 2010
Copyright:Attribution Non-commercial


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Desktop Mentor
 © Hewlett-Packard 2007 Page 1 of 9
Word 2007 Essentials
Navigation Shortcuts
Move To Shortcut
Top of Document Ctrl HomeBottom of Document Ctrl EndStart of Line HomeEnd of Line EndNext Word Ctrl
 Previous Word Ctrl
 Next Paragraph Ctrl
 Previous Paragraph Ctrl
 Last Cursor Position Shift F5
File Commands
Action Shortcut
New Document Ctrl NOpen File Ctrl OSave File Ctrl SSave As F12Print Ctrl PClose File Ctrl F4
Character Formatting
Action Shortcut
Bold Ctrl BItalics Ctrl IS
Ctrl KUnderlining Ctrl UDouble underlining Ctrl Shift DWord underlining Ctrl Shift WSuperscript e.g. 10
Ctrl Shift =
Subscript e.g. H
O Ctrl =Increase Text Size Ctrl Shift >Decrease Text Size Ctrl Shift <Reset Formatting Ctrl Space
Paragraph Formatting
Action Shortcut
Left Align
Ctrl L
Right Align
Ctrl R
Ctrl E
Ctrl J
Single Line Spacing
Ctrl 1
Double line spacing
Ctrl 2
1.5 Line Spacing
Ctrl 5
12pt Above Paragraph
Ctrl 0
Set Hanging Indent
Ctrl T
Reset Hanging Indent
Ctrl Shift T
Increase Indent
Ctrl M
Decrease Indent
Shift Ctrl M
Page Break
Ctrl Return
Reset Formatting
Ctrl Q
Editing Commands
Action Shortcut
Cut Ctrl XCopy Ctrl CPaste Ctrl VUndo Ctrl ZFind Ctrl FReplace Ctrl H
Additional Commands
Action Shortcut
Insert Page Break Ctrl ReturnInsert Column Break Shift Ctrl ReturnSpelling F7Thesaurus Shift F7Change Case Shift F3
Desktop Mentor
 © Hewlett-Packard 2007 Page 2 of 9
Best Practices
Always check the spelling and grammar ofa document before printing or distributing:
To start the spell checker:
 Press [F7]
 Click on the
ribbon, then on the
button in the
Use Quick Parts to save time when enteringthe same text into different documents
Create a Quick Part by selecting the item youwish to store, then clicking on the
 ribbon. Click on the drop-down arrow of the
Quick Parts
button, then choose
SaveSelection to Quick Part Gallery
.You will now be able to re-use the item byclicking on the Quick Parts button at any time.
Use text boxes to make important textstand out in a long document
Use the
Text Box
button on the
ribbonto add a default text box from the gallery, or todraw your own custom text box.
Use document properties to record usefulinformation about the document such asversion numbers, authors that have workedon the document, and important milestonesin the document's history
To display properties:
 Click on the
 Click on the
command, then on
If you need to distribute your document,save it in PDF format first. This will ensurethe document appears exactly as it wascreated and doesn't change depending onthe fonts and settings of the viewer's PC
To save a file in PDF format:
 Click on the
 Click on the arrow next to
Save As
To view the PDF after it has been saved,check the
Open file after publishing
Always format long documents using thedefault heading styles to make it easier toorganise or create a table of contents at alater stagePress
To format to…
Ctrl Alt 1 Heading 1Ctrl Alt 2 Heading 2Ctrl Alt 3 Heading 3
If working on someone else's document,always record your remarks using theComment feature, rather than adding themdirectly to the body text of the document.
Insert comments via the Review ribbon, butremember to set your user name and initialscorrectly first
click on the
button, thenon
Word Options
to do this.
If your document may be used bycolleagues on previous versions of Word,always save your document down to anearlier version
To save an existing document under a newname, or as a different file type:
 Click on the
button and choose
To save the file as a different type e.g. anearlier version of Word, click on the
Save asType
list and choose the format you wish tosave the file in
Click on
 If you ever performthe same actiontwice, considerrecording a macroto save time.
Desktop Mentor
 © Hewlett-Packard 2007 Page 3 of 9Charts aren't only for spreadsheets. Add them to your documents if you have a large amountof data to display.
There are a number of different types of charts that can be created in Word:
Type Description Type DescriptionColumn
 This type of chart showsvariations over a periodof time or illustratescomparisons betweenitems.
 This type of chart showstrends in data over aperiod of time. Whencompared to an areachart, line chartsemphasise the rate ofchange over time asopposed to themagnitude of change.
 This charts show therelationship orproportions of differentparts to the whole. A piechart always containsone series of data and isuseful in emphasising asingle element.
 This type of chart showsindividual figures at aspecific time orillustrates comparisonsamong items.
 This type of chartemphasises themagnitude of change,rather than time and therate of change. It alsoshows the relationshipof parts to a whole, bydisplaying the sum ofthe plotted values.
XY (Scatter)
 This chart type iscommonly used forscientific data andshows the relationshipbetween values inseveral series of data.
This chart illustratesfluctuations in stockprices representingopening, high, low andclosing values.
 In this chart colours andpatterns indicate areasof the same value. Theyare useful for findingoptimum combinationsbetween two sets ofdata.
 This chart is similar to apie chart and shows therelationship orproportions of differentparts to the whole.
This chart compares 3sets of data using theposition on the chartand bubble size.
 A radar displays eachcategory on its ownvalue axis radiating fromthe centre point. Linesconnect values in thesame series.

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