The organizational system will be maintained by staff members of the jazz departmentwithin the museum, including curators, cataloguers/registrars, and a digital specialist.
The collection will be used for cultural initiatives by organizing exhibits around items inthe collection, and cultural events will be created to generate interest in this American art.These exhibitions will be recorded and eventually placed online for users who could notattend in person.
Scholars, professors and students will be encouraged to use the online collection forresearch purposes. However, the aim of the collection is not only to attract experts andenthusiasts, but also to expose it to users who might not otherwise be aware of such aunique American cultural phenomenon.
Since we realize not everyone interested in this collection will have the means to visit ourinstitution and see the exhibitions, we want all potential users to be able to connect with itas intimately as possible through an online environment.
Our vision is to create a robust website that includes a catalog of the materials, a visualdatabase, and an interactive timeline to place the items in perspective of the developmentof the various jazz movements. We plan to develop a faceted search within the catalog sothat users may limit for artist, album, subgenre, era, and beyond.
Digitization of the entire collection will pose various challenges, such as appropriatingfunding to hire new staff to aid our current digital specialist.
While digitizing some of the items, such as the literature, photographs, audio recordings,letters, and sheet music will be time consuming, the process is relatively easy. On theother hand, three dimensional objects will pose new challenges for our institution. Issuesinclude generating funding for new technology, careful handling of the instruments andother delicate materials, and discovering and creating standards to digitize the items.
Issues with categorizations and descriptions might develop due to the size and variety of the collection.
Preservation of sound and image quality on some of the older audio and video recordingsmay pose a challenge depending on the physical state of the materials.
There may be copyright issues that need to be cleared up before proceeding with large-scale digitization and broadcast of some of the collection.
Since the aim of the institution is to create an interactive digital system, devising it willtake a lot of creativity in order to enhance user-experience.
The challenges enumerated above will be addressed in various ways. We have received atechnology grant to purchase equipment and hire new staff for digitization efforts.Digital consultants will be sought to help resolve issues with delicate or awkwardmaterials. Finally, the current staff will undergo a series of training sessions and