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Leave Policy - Sample_2010!11!26

Leave Policy - Sample_2010!11!26

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Published by Vijesh Nair

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Published by: Vijesh Nair on Dec 15, 2010
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12/15/2010

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COMPANY NAMECHENNAI
CORPORATE HUMAN RESOURCE DEVELOPMENT DEPARTMENTLEAVE POLICY
HRD/HRP/004 22/09/2006
1.OBJECTIVE
To administer and provide guidelines to employees on availing leave.
2.SCOPE AND COVERAGE
All employees i.e. probationers and permanent nature and also the traineesacross the branches are covered under this policy.
3.APPLICABILITY
This policy will apply to the existing employees and employees who may join infuture.
4.TYPE OF LEAVE
Following types of leave may be granted to the employees1.Casual Leave2.Sick Leave (those who are not covered under ESI)3.Privilege Leave
5.
ELIGIBILITYa) Trainees
During the first year training period, trainees are not eligible for any leave. 2
nd
year onwards they shall be entitled to 10 days leave in a year. Unavailedleave can be accumulated to the next year.
b) Regular employees
CL 6 daysSL 6 daysPL
-
1 day for every 20 days of actual days of working
6.SANCTIONING AUTHORITY
a)Leave can be sanctioned only by the DepartmentHead or by the competent authority delegated with the power to do so. All
 
requests for leave should be routed through immediate supervisors forrecommendation and approval.b)Normally the employeesapplication for leave will beconsidered favourably. However, the company reserves the right tocurtail/refuse the leave applied for or recall an employee, who has alreadybeen granted leave, if exigencies of work so warrant.
7.APPLICATION FOR LEAVE
(a)All leaves must be applied for in theprescribed leave application form(b)The application form must be submitted to theemployee’s immediate supervisor(c)Application for leave must be submittedbefore hand and duly authorized and approved by the HOD(d)In case of emergency, the superior must beinformed over phone or by other means to be followed up later with a writtenrequest in the prescribed application from.
8.DETAILS OF LEAVECasual Leave
An employee is eligible for 6 days Casual leave in a calendar year. This willbe credited to the employees account in advance on the first of January everyyear.b)The employee who joins the company on any otherday, will be eligible for CL on pro-rata basisc)A Maximum of 2 days can be taken as CL at a time
d)
Sundays, Off-days, National and Festival Holidayscan be combined with CL by prefixing or suffixing. However, the interveningholidays, weekly offs will be treated as part of CLe)If the employee overstays his leave or contravenesany or all of the leave provisions aforesaid, the competent authority may athis discretion and based on the merits of each case, treat the entire period of absence as either Earned Leave or Leave on Loss of Pay.f)Even half a day CL is permissibleg)Unavailed CL cannot be carried forward and will lapseat the end of the year.
B. Sick Leave
 
a)
All employees who are not covered under ESI are eligible for sickleave
 b)
An employee is eligible for 6 days SL in a calendar year and it iscredited to the employee’s account in advance on the 1
st
of January everyyear.h)The employee who joins the company on any otherday, will be eligible for SL on pro-rata basisi)Minimum of half a day can be considered as SL. SLmore than 3 days has to be ratified by submitting a Medical Certificate issuedby Registered Medical Practitioner.
c)
The intervening holidays, weekly offs will be treated as part of SLd)SL can be carried forward to the next year and accumulated upto amaximum of 60 days.
e)
Sick Leave more than 60 days will lapse.f)unavailed SL cannot be encashed.
C. Privilege Leave
g)For every 20 days, employees will earn 1 day.h)To calculate the 20 days, the actual working days will be taken intoaccount and weekly offs, NH/FH will not be added to the no. of days forcomputing.
i)
This leave will be credited to the employees account on completionof one year. PL of an employee will be credited to 1
st
January of every year.For example, if any employee joined the organization on 1
st
January 2006, hisPL will be credited to his account on 1
st
January 2007 and so on.
 j)
Employees join in the middle of the year will be credited on 1
st
January on pro-rata basis.
 j)
Minimum of 3 days must be taken as PL andmaximum of his eligibility.
k)
Holidays and Weekly Offs may be allowed to beprefixed or suffixed. However intervening holidays and weekly offs will becounted as part of the Privilege Leave.
l)
PL can be carried forward to the next year andaccumulated upto a maximum of 120 days.
9.ENCASHMENT
Employees are encouraged to avail the PL in their credit asfar as possible.

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