March 12, 2010

CHILDREN LIBRARY COMPLEX

Development
report of CLC
Sargodha
TO: MR NADEEM ALAM BUTT
PROJECT DIRECTOR
 Development report of CLC Sargodha

Development report of CLC Sargodha

MEETINGS

Meetings with Current RD (DDO(R)) of CLC Sargodha

Frequent meetings with current RD (DDO(r)) are held with issues relating to
staff and building of CLC developments. He informed that he is also running
short of staff and he can ask for E.D.O education for providing staff for CLC
Sargodha. He also ensures that he will attend the meeting if informed a week
before. He makes sure all kind of moral support for CLC Sargodha.

Meeting with owner of Nobel Computer

Mr Sarfraz Ahmad is Owner of Nobel Computer and also member of committee
of CLC Sargodha. He is conducting many govt IT related projects. He has also
worked with UNDP. He also ensures full technical support for developing
computer section in CLC Sargodha and availability for meeting anytime.

Meeting with Head of Department of Education

Dr Riffat is head of department of education in University of Sargodha. And she
is also a member of our committee. She is very happy to know that CLC is
again starts it’s functioning. She makes certain all kind of moral support and
availability for CLC Sargodha.

Meeting with EDO Education Sargodha

Atta Ullah Shah is currently EDO education. He also ensures his availability for
meeting of CLC Sargodha and also his support for any issues relating to it.

Meeting with Mr Saif Ullah

Mr Saif Ullah is owner of Sargodha News which is the leading e-newspaper of
Sargodha .He is very supporting and happy with CLC Sargodha. He makes sure
to give full coverage of CLC Sargodha starting and its functions. He also agrees
to cooperate in future without any cost.
 Development report of CLC Sargodha

Meeting with Principals of nearby Schools

Principals of Misali Ravian, Govt Elementary School, Jamia boys school, Sir
Syed Model and Qaid Model Schools for giving them information of CLC
Sargodha and invite them for visit when CLC is required.

Meeting with D/O, s of Education in Sargodha

Meeting with Ms Suriya Sultana and Mr Tahir Kashif is held and brief them the
functionality and operations of CLC Sargodha in accordance with their
expectancy for being future RD of Sargodha.

Meetings with School teachers

Frequent meetings with several school teachers to provide them information
about CLC Sargodha services are held.

GCET Boys hostel building status.

Renovation
Three rooms two halls and half of the gallery is white washed. But half of
gallery, wash rooms and entry are still needed to be white washed.

Maintenance
Only one big hall needs some maintenance, while all rooms and hall is repaired.

Security
Security position of the place is increased by engaging the security guard of
GCET Mr Shezad. He frequently patrol hostel in evening and in night time to
guarantee the security. In day time our own guard Muhammad Khan is
available.
 Development report of CLC Sargodha

Cleanliness
As we have no staff for cleanliness. Principal of GCET is requested in this
regard .He appoint one Sweeper which can clean the premises on demand. On
the other hand we still need funds for cleaning materials

Electricity
Separate Electric meter of three phase is still pending due to incomplete file.
Only one letter of load requirement signed by head of department is needed. I
mailed that letter to you earlier and request for consideration several times but I
still cannot get it.

Telephone
The first telephone bill of November is still unpaid due to technical problems of
Bank. While all next bills along with phone calls detail is mailed by me.

Internet
Letter for internet connection is send by mail but I get no response on it.

Garden
Boys Hostel Garden is maintained by planting proper grass. Ten roses are also
planted along with many seasonal plants

Allocated Space Status

Meeting with building department officials
Meetings are conducted with building department; they were on strike for more
than a month due to their conflict with DPO Khushab. The SDO visit the place
marked by officials of DSD. They ask for copy of NOC which i am waiting
from head office.
 Development report of CLC Sargodha

Current Status of allocated space

Currently space is given on contract to a plant nursery. I meet the owner of
nursery who is retired head clerk of GCET. He informed me that he has legal
right to evacuate after three month when he gets legal notice for it vacancy. So
at earliest provided him with vacancy notice so that it will not interrupt in
future.

Space outside the wall

The space outside the wall from where we have to plan the entry is property of
irrigation department. So to make an entry from that side we will need NOC
from irrigation department so that it will not affect our building plans in future.

Electric polls
Three electric poles are present in the space allocated to CLC Sargodha which
can interrupt our building design. We have to ask WAPDA for alternative ways
for smooth construction of premises.

Status of Goods in Commissioner House

Cupboards, Tables, Computer tables
These materials can be taken to GCET but no letter to commissioner for our
good is sent.

Playground equipments
Play ground equipments were uninstalled in away that they need special
technicalities for reinstalling in new place. So the first installer can be contacted
for there reinstallation.
 Development report of CLC Sargodha

Visitors of CLC Sargodha

As currently there is no member registered, the students of elementary school
visit frequently in the library but with the passage of time their number is
reduced because of exam seasons and no innovation of services

Expected members
With a start of only three sections i.e. I can ensure you up to four hundred
members.

Current services
BOOKS

Books are available but still in packing. Under the instruction of ADMIN
OFFICER they would not be opened until care taker came and opened it.

COMPUTERS

Computer can be sent to Sargodha by clearing the hall where the computer
section is developed.

Current requirements from Head Office

I. Letter to commissioner for goods
II. Copy of NOC of the allocated space
III. Legal Notice to nursery
IV. Funds for security and maintenance
V. Letter of load requirement for wapda
VI. Letter to NTC for internet connection
 Development report of CLC Sargodha

Way of Action for functionality of CLC Sargodha.

For temporary functionality of CLC Services in Boys hostel.
Step 1. Development of sections

1. Library
Library can easily be developed by taking cupboard from Commissioner
House. A letter to commissioner is for our stock taking is needed. Care
Taker is also needed for stock taking in this regard.
2. Computer section
Three phase meter is basic requirement for computer section and
secondly internet connection is needed to develop computer section.
3. Sport section / Hobbies section
Some sport goods can be changed into complete section

With the development of these sections we can make CLC Sargodha functional.
Soon I will provide you more information in this regard