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CREW: U.S. Department of Homeland Security: U.S. Customs and Border Protection: Regarding Border Fence: 12/22/10 - FME004097-FME004100 FEIT Minutes_09-25-07 (final)

CREW: U.S. Department of Homeland Security: U.S. Customs and Border Protection: Regarding Border Fence: 12/22/10 - FME004097-FME004100 FEIT Minutes_09-25-07 (final)

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Published by CREW
CREW: U.S. Department of Homeland Security: U.S. Customs and Border Protection: Regarding Border Fence; FOIA Request: CREW: U.S. Department of Homeland Security: U.S. Customs and Border Protection: Regarding Border Fence; Holder of Document: CREW; Producing Agency: Department of Homeland Security (DHS); Date Received: 12/22/10;
CREW: U.S. Department of Homeland Security: U.S. Customs and Border Protection: Regarding Border Fence; FOIA Request: CREW: U.S. Department of Homeland Security: U.S. Customs and Border Protection: Regarding Border Fence; Holder of Document: CREW; Producing Agency: Department of Homeland Security (DHS); Date Received: 12/22/10;

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Published by: CREW on Jan 03, 2011
Copyright:Public Domain

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06/14/2014

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 CBP/SBInetMeeting Minutes 11/9/2010 1
Customs and Border Protection Meeting MinutesSecure Border Initiative Program Management Office Meeting Title – PF225 FEITMeeting Date – Sept. 25Meeting Time – 11 A.M. (EST) Purpose
To discuss weekly FEIT issues, progress and action items.
 Attendees
 
 
Attended viaTeleconCBP
 
SBI Risk Management
 
, SBI PMO
 
, SBI
net 
Project Support
 
PF225 Deputy PM
 
OFAM
 
VB200/300 PM
 
USACE
 
PF225 PM
 
Comm. & Public Affairs
 
, RE
 
RE
 
, Environmental
 
RE IPT lead
 Discussion Overview
 
Topics Covered during the Meeting Agenda:
o
Review project spreadsheet
o
Discuss standard fence designs including levee designs
o
Review real estate acquisition plan
o
Risk discussion
o
Review completed action items
 
 Discussion:
FME004097
 
(b) (6)(b) (6)(b) (6)(b) (6)(b) (6)(b) (6)(b) (6)(b) (6)(b) (6)(b) (6)(b) (6)(b) (6)
 
 CBP/SBInetMeeting Minutes 11/9/2010 2
o
Fencing Summary Spreadsheet
o
distributed on Monday a revised format to be used from this point on
It contains 4 new columns to track:  Real Estate, Environmental and RFP andConstruction activities
It will track progress relative to those efforts using the baseline - that we willhopefully have in a few weeks
This spreadsheet is needed as a tool to have ready for senior management whenthey request updates on short notice
Spreadsheet will be updated every two weeks and discussed in the FEIT
o
Buffer miles
o
Approximately 55 miles of buffer miles have been identified
With a potential of 70 after last week’s site visits
o
The planning aspect colors on the fence summary spreadsheet need to be reviewed andvalidated
These will stay the same once construction begins
o
Baseline schedule
o
SBI/CBP directed USACE to provide baseline reflecting the 12/08 deadlineusing assumptions that were identified to senior management following the 9/6 meeting
USACE was reluctant to do so, since certain strategies/assumptions have not yetbeen adopted by senior leadership – suggesting they stick with their pre-9/6schedule.
Deferred further discussion on the matter following the difference of opinion wrt thepath forward
o
Standard fence designs
o
CBP has provide 5 potential design options on and along the levee
These will go into a package that describes the pros and cons and an order ofmagnitude cost estimate for each design option
Design option selections will be driven by OBP operational need, CBP evaluationof each option, and existing physical restrictions at the sites in question
o
CBP has a 98% solution of where the fence is going, relative to the levee
o
USACE is to provide the designs and maps showing this
o
MOU needs to be finalized with IBWC, afterwhich designs will be presented to IBWC forapproval
The 5 options:
Fence on levee with diaphragm wall; fence along river edge of levee crest
Fence on levee with diaphragm wall; fence along dry edge of levee crest
Fence along levee’s North toe
Fence atop retaining wall on South side of levee (desired in Marfa only)
Fence 30 ft North of the levee’s north toe
First four options are driven by physical restrictions that rule out building fence 30 ftoff the levee, or make it prohibitively difficult and/or costly
o
Easements
o
IBWC documents need to be electronically scanned and categorized, and Baker can beengaged to assist the effort
This needs to be a priority
FME004098
 
(b) (6)
 
 CBP/SBInetMeeting Minutes 11/9/2010 3
o
USACE real estate specialists have already engaged IBWC to gather info, but it is scant
o
USACE RE IPT to identify personnel to work with IBWC
o
Complaint-Only process
o
CBP attorneys and USACE attorneys need to start engaging to enact (the complaint-onlyprocess?)
USACE has identified two concerns:
DHS general council isn’t on board yet and they need to be before DoJ isengaged
Running out of time to meet the 15 November filing deadline that will afforda March 1
st
2008 delivery of real estate for construction
o
The Support Agreement to the Delegation of Authority is being amended to reflectchanges in real estate acquisition strategy
It would likely be a good platform for explaining the intended Complaint-Onlyprocess to DHS & DoJ – particularly if the flowchart generated on 9/6 could beincorporated into the Support Agreement itself
o
Risk Management:
o
Mitigation steps need to start being documented
These need to be placed in chronological order and the priority of what needs tohappen should be identified
Impact dates documented by subject area are to be put into a database so that riskslides can be briefed to senior management when requested
Activities must be specific and measurable
o
K-1
o
Design nor Construction can begin in K-1 until MOU is signed and IBWC officiallyengaged  
Action Items
:
 
CBP, SBI and OBP to meet Friday to discuss fence alignment relative to the levee andother segment alignment issues in TX
o
USACE to provide detailed sectional diagrams including cost difference betweenbuilding fence on the toe of the levee and 30 ft. off the levee
USACE to provide list (98%) solution with OBP color designations for planning aspects toserve as the roadmap to engage green property owners
USACE to identify people to work with IBWC to go through boxes of records and identifyeasements
to discuss with , the issue of DHS not being on board with theComplaint-Only process
to talk with and edit MOU with IBWC to state thatUSACE have access to enter properties they own to construct and maintain fence
Risk owners to provide risks and mitigation strategies on Monday
USACE to update fence summary to reflect contingency miles identified during the weeksof 17 September site visits
is awaiting final fence alignment to determine the footprint for NEPA andPhase 1 survey activities
FME004099
 
(b) (6) (b) (6)(b) (6) (b) (6)(b) (6)(b) (6)

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