Privacy Impact Assessmentfor the
NOC Patriot Report Database
December 7, 2010
Contact PointAshley TylerDepartment of Homeland SecurityOffice of Operations and Coordination and PlanningReviewing OfficialMary Ellen CallahanChief Privacy OfficerDepartment of Homeland Security(703) 235-0780
Privacy Impact Assessment
Operations, National Operations Center NOC Patriot Report DatabasePage 2
Abstract
The National Operations Center (NOC) in the Office of Operations Coordination and Planning(OPS) operates the NOC Patriot Report Database. The NOC Patriot Report Database is a repository forreports generated to record and track suspicious activity that may implicate terrorism-related or criminalactivity. OPS has conducted this privacy impact assessment (PIA) because the NOC Patriot ReportDatabase may contain personally identifiable information (PII).
Overview
The NOC is the primary national-level hub for domestic situational awareness, commonoperational picture, information fusion, information sharing, communications, and coordinationpertaining to the prevention of terrorist attacks and domestic incident management. The NOC is theprimary conduit for the White House Situation Room and DHS Leadership for domestic situationalawareness and facilitates information sharing and operational coordination with other federal, state, local,tribal, non-governmental operation centers and the private sector.In fulfillment of its mission to provide domestic situational awareness of all threats and hazards,the NOC Fusion Desk utilizes the NOC Patriot Report Database to record and track suspicious activitythat may implicate terrorism-related or criminal activity. The reports generated are called NOC PatriotReports. The content of a NOC Patriot Report varies and may or may not contain PII. The NOC FusionDesk officer writes a NOC Patriot Report when information received from federal, state, local, tribal, andterritorial agencies and organizations, foreign governments and international organizations, domesticsecurity and emergency management officials, private sector entities, or individuals, is determined (basedon training, experience, and their individual knowledge of the subject at hand) to be credible and eitherpossibly linked to terrorism and/or criminal behavior. When further corroboration of a report is needed,the desk officer may search publically available data, such as news organization websites or fromcommercial databases; or in the case of a private citizen report, the desk officer may reach out to the
citizen’s local authorities.
NOC Patriot Reports are distributed as soon as the information is deemed credible and accuratelydocumented in the NOC Patriot Report Database. The Fusion Desk distributes all NOC Patriot Reports
via email to a “standard” distribution lis
t which includes all organizations that have a physical presence atthe NOC;
the FBI’s 24/7 operations center
Counter Terrorism Watch (CTW); a distribution list for allDHS I&A Representatives assigned to the individual fusion centers; state and local fusion centers;National Infrastructure Coordination Center (NICC); and Protective Security Advisors (PSA) Duty Desk (
24/7 Center/reach back for PSA’s in the field
).The level of effort required to produce a NOC Patriot Report varies on a report by report basis.The primary determining factor is the amount of information provided to the Fusion Desk and the amountof time it takes the desk officer to confirm certain information, gather supporting documents (maps,photos, police reports, etc.) and compile that information into a reportable format which may be easilyread and understood by the target audience.
Privacy Impact Assessment
Operations, National Operations Center NOC Patriot Report DatabasePage 3
The NOC Patriot Report Database also serves as an archive of all NOC Patriot Reports processedby the NOC-HSIN (Homeland Security Information Network) and NOC Fusion Desks
–
these desk officers provide support to the NOC and its components within the HSIN network.
Section 1.0 Authorities and Other Requirements
1.1 What specific legal authorities and/or agreements permitand define the collection of information by the project inquestion?
Section 515 of the Homeland Security Act (6 U.S.C. § 321d(b)(1)) requires th
e NOC “to
provide situational awareness and establish a common operating picture for the entire federalgovernment and for state, local, and tribal governments as appropriate, in the event of a naturaldisaster, act of terrorism, or other manmade disaster; ensure that critical terrorism and disaster-related information reaches government decision-
makers.”
1.2 What Privacy Act System of Records Notice(s) (SORN(s))apply to the information?
The current collection is covered by the DHS/IAIP-001 Homeland Security OperationsCenter Database SORN. As part of the biennial review of DHS SORNs, DHS has decided toupdate and rename this SORN to provide additional transparency. In conjunction with this PIA,DHS is publishing the DHS/OPS
–
003 Operations Collection, Planning, Coordination,Reporting, Analysis, and Fusion SORN.
1.3 Has a system security plan been completed for theinformation system(s) supporting the project?
Yes, Authority to Operate was granted on March 31, 2009, valid for three years.
1.4 Does a records retention schedule approved by theNational Archives and Records Administration (NARA)exist?
OPS is working with NARA to develop a records retention schedule of no more than five(5) years.
1.5 If the information is covered by the Paperwork ReductionAct (PRA), provide the OMB Control number and theagency number for the collection. If there are multipleforms, include a list in an appendix.
No specific form is being filled out by the public therefore PRA is not implicated.
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