Draft – 1/10/11
Regents Schedule January 2011
TEACHERSClassroom teachers should arrange their rooms in a testing appropriate way BEFORE Regentsweek. Please cover and take down all resource materials from the walls and set rows up inthe room. You are responsible for the testing conditions of ALL the rooms you teach in.Please do not leave on Monday, January 25
without making your room testing ready.
During Regents week, school hours are between 8:45 and 4:00pm.
Sometimes,teachers proctoring un-timed or extended time exams might run over the time and teachersproctoring regular exams may go until 4:15pm. If that happens, you should keep track of howlong you stayed and come in late or leave early on a day you are not assigned to work. Othermornings or afternoons when you are not working, please be around. If you have some kindof a conflict, let Laurie or Jessica know.PROCTORS
Proctors should meet at 8:45 for morning exams and 12:45 for afternoon exams inthe conference room
. The testing coordinator will give you all necessary materials. Pleasealso make sure that the room that you are in is ready for the exam with no student work orreference materials up on the walls and the desks in full rows. You will be informed if youhave students who have special considerations such as dictionaries
. If you are proctoringan actual Regents retake, you cannot do any work while you are proctoring. Youjust watch the kids. Do not answer any questions from individual students.
**If you are proctoring an untimed exam or reading an exam, you need to keep track of theextra time you have spent testing and either come into work late or leave early on a dayyou’re not working.TESTING COORDINATORSIn order to put together the necessary materials, all coordinators must gather materials andget prepared
the day before they are coordinating.
If you are in charge of the morningsession be in the conference room by 8:30AM, for those coordinating in the afternoonsessions, you must be in the conference room at 12:30. If you are a testing coordinator, youare expected to coordinate all exams going on that morning or afternoon. For testcoordinating, you should feel free to come in 30 minutes late or leave 30 minutes early on aday you are not scheduled.Testing Coordinators should set up the materials to conduct the meeting before the test withall proctors to make sure all proctors are present and ready. Students and proctors should besettled in rooms 5-10 minutes before the start time because students should begin working at9:15 for the morning session and 1:15 for the afternoon session. After the test begins collectattendance sheets and let the office know who is absent and present so we can make sure tocall students who are missing the test. After that, you should provide reading and proctoringrelief for all testing rooms.READING ROOMAll reading proctors and testing coordinators will be working in reading rooms, where you willbe reading parts of the Regents to special needs students. There are always several peoplereading on a given day, you should continue to relieve each other the whole time thestudents are testing. We can also use additional rooms if students need to split up. Pleasemake sure your schedule is flexible when you are reading as sometimes testing time runsover.SCORING LEADERSYou are in charge of putting together all materials for scoring. You are also in charge of starting scoring on time and keeping your group productive and moving. Once tests arescored, the results must be turned into Laurie and the actual tests must be given to Scott.Please get all materials together before the start time, so your group can start on time.