couverture-nouvelle-charte.fm Page 1 Jeudi, 27.

mai 2004 3:49 15

First

User's guide
Postes 4038IP / 4039 / 4068IP

1
 3GV19001ZEABed01.fm Page 1 Mercredi, 13. avril 2005 7:50 07

1
 Introduction
NOEADMU010-010 How
Thank you for choosing a telephone from the 4038IP/4039/4068IP manufactured
by France Télécom.
Your terminal has a new ergonomic layout for more effective communication.

„ A large graphic screen, in conjunction with various keys and the navigator,
allows you to make calls, configure and program your telephone,

„ a receiver that is pleasant to use: it fits nicely in the hand with a flexible grip
section,

„ communication is even more convenient using the audio keys (loudspeaker,

hands free),

„ using the convenient alphabetic keypad, you can call your correspondents by
name,

1
 How to use this guide
NOEADMU000-005 How

• Actions • Keypad
c ef
3d
Lift the receiver. 2ab
jkl 6
mno
Numeric keypad.
5

Hang up. Alphabetic keypad.

Specific key on numeric

2 keypad.

• Display and display keys • Programmable keys and

icons
Smith John Partial view of display. line key.

… Display key.
Icon corresponding to
key.

• Other symbols used

2
Means that the function is accessible from the Menu page.

Perso Means that the function is accessible from the Perso page.

Info Means that the function is accessible from the Info page.
Means that the function is subject to programming. If necessary,
contact your installer.
Means that the function depends on the system. If necessary
contact your installer.
Means that the function is only avalable on the e-diatonis/Diatonis
systems.
These symbols can be supplemented by small icons or text.

2
 Contents
generated Toc

Postes 4038IP / 4039 / 4068 IP . . . . . . . . . . . . . p. 4

1. Description of the screens . . . . . . . . . . . . . . . . . p. 6
Welcome screens. Call management screen.
2. Customize your terminal . . . . . . . . . . . . . . . . . . p. 9
Modifying your personal code. Lock / unlock your telephone.
Adjusting the audio functions. Adjusting screen brightness.
Activate/disable the personal assistant. Personal assistant:
reaching you with one number only. Extension unit.
3. Using your telephone . . . . . . . . . . . . . . . . . . . . . p. 12
Identify the terminal you are on. Making a call. Receiving a call.
Redialling. Make a call-back request to a busy number. Call pick-
up. Manager/secretary filtering.
4. Voice message service . . . . . . . . . . . . . . . . . . . . p. 15
Initializing your voice mailbox. Customising your voice greeting.
3 Consulting your voice mailbox. Send a voice message copy.
5. Divert your calls to another number . . . . . . . . p. 17
Divert your calls to another number. Diverting calls to your
voice mailbox. When you return, cancel all diversions.
6. Directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 18
Using call by name. Program your call keys. Make calls via your
programmed call keys.
7. During a conversation . . . . . . . . . . . . . . . . . . . . p. 19
Sending DTMF signals. Calling a second person during a
conversation. Transferring a call. Three-way conference.
Switching between calls (Broker call). Store a number.
8. Guarantee and clauses . . . . . . . . . . . . . . . . . . . . p. 21

3
 Postes4039
Postes 4039//4038
4038IPIP//4068
4068IPIP „ Display and display keys
Telephone Contains several lines and pages providing information
sible via the 10 keys associated with the words on the
Handset „ Indicator light Transfer icon: pressing the key next to
A5NOE-DC or change the transfer function.
• Flashing green: incoming call
Adjust the tilt of the screen • Flashing red: alarm Headset connected. A

Silent mode activated. T

Display keys: pressing a display key activ
ted with it on the screen.

„ Navigation
OK key: used to validate your choices and
configuring.

Left-right navigator: used to move from

Up-down navigator: used to scroll thro

Back/Exit key: to return to previous me

4068IP

screen (long press) ; during a conversation

screens (Menu, Info, ...) and to return to th
Socket for connecting headphones or a Alphabetic keypad
Hands-free / Loudspeaker unit
„ Function keys and programmable keys
„ Audio keys
Guide key: used to obtain information on fu
Hang-up key: to terminate a call. program key of the 'perso' page.
Messaging key to access various mail ser
Hands-free/Loudspeaker Key: to make or answer a call without lifting the receiver. If the key flashes, a new voice message or a ne
• lit in hands-free mode or headset mode (short press).
• flashing in loudspeaker mode (long press) 'Redial' key : To access the 'Redial' funct
Intercom/Mute key: Programmable key (F1 and F2 keys)
• During a conversation: press this key so that your correspondent can Lit when the function associated with the key
no longer hear you.
• Terminal idle: press this key to answer calls automatically without
picking up the receiver.

To adjust the loudspeaker or handset volume up or down.

4
 „ Display and display keys
Telephone Contains several lines and pages providing information on calls and the functions acces-
sible via the 10 keys associated with the words on the screen.
„ Indicator light Transfer icon: pressing the key next to this icon allows you to program
generated or change the transfer function.
• flashing green: incoming call
screen • flashing red: alarm Headset connected. Appointment programmed.

Silent mode activated. Telephone locked.

Display keys: pressing a display key activates the function shown associa-
ted with it on the screen.

„ Navigation
OK key: used to validate your choices and options while programming or
configuring.

Left-right navigator: used to move from one page to another.

Up-down navigator: used to scroll through the content of a page.

Back/Exit key: to return to previous menu (short press) or return to first

4068IP

screen (long press) ; during a conversation, provides access to welcome

screens (Menu, Info, ...) and to return to the conversation icon screens.
nes or a Alphabetic keypad
„ Function keys and programmable keys
Guide key: used to obtain information on functions of the 'menu' page and to
all. program key of the 'perso' page.
Messaging key to access various mail services:
y: to make or answer a call without lifting the receiver. If the key flashes, a new voice message or a new text message has been received.
e or headset mode(short press).
er mode(long press) 'Redial' key: to access the 'Redial' function.

Programmable key (F1 and F2 keys)

n: press this key so that your correspondent can Lit when the function associated with the key is activated.
this key to answer calls automatically without
er.

r handset volume up or down.

5
 1 Description of the screens
NOE-ecrans-acceuil Other

1.1 Welcome screens

Menu Perso Info
page page page

Time and status icon

Date
Call forwarding icon:
Stationary: no forwarding
Scroll bar: shows activated.
the position on a Rotating: forwarding
page activated

Displays the content of the

page selected

„Menu page: contains all

6 functions and applications
accessible via the keys
associated with the words on
the screen. From this page, it is
possible to adjust the ringer
volume and screen brightness,
program the time of an
appointment, lock the terminal,
define the default page
displayed, configure voice mail,
and access telephone functions such as calling back one of the last 10
numbers or intercepting calls.

6
 1
NOE-ecrans-gestion-appel

Description of the screens

„Perso page: contains call
line keys (allowing supervision
of calls) and programmable call
keys. The up-down navigator is
used to access all the direct call
keys (apart from those
displayed by default). Direct call
keys are programmed or
modified via the Information
key.

„Info page: contains

information on the telephone
and the status of its functions:
name, telephone number,
number of messages, activation
of transfer function,
appointment reminder, etc.
7

Left-right navigator:
used to move from one page to another.

Up-down navigator:
used to scroll through the content of a page.

7
Des
 1

1.2 Call management screen

Incoming call Time and
Date icon status icon

Call holding Call in progress icon

icon

Incoming call presenta-

tion screen. This screen is
temporarily displayed when a
Pop-up display call arrives and shows the
of functions name and/or number of the
accessible while caller.
the call is taking
place

8 Each tab corresponds to a call, the status of which is symbolized by its icon
(in progress, held, arrival of new call). When a call is in progress, use the
left-right navigator to look at held or incoming calls.

Use the up-down navigator to display the functions accessible. These func-
tions (transfer, conference, etc.) are directly related to the status of the call
consulted. For example, the transfer function will not be available between
a call in progress or a held call and an incoming call.

Back/Exit key:
used to switch from a telephone screen to an application screen. For exam-
ple, can be used while a call is in progress to look up a number, program an
appointment reminder, etc.

Calls can also be managed from the Perso page.

While the call is in progress, press the Back/Exit key and display the Perso
page.
Calls in progress or waiting are displayed on the different line keys. It is then
possible to converse with the caller of your choice by pressing the key asso-
ciated with him.

8
 2 Customize your terminal
NOEADGR060-000 Other
The customization functions of the telephone are accessed from the Menu page.

2.1 Modifying your personal code

NOEADGR040-040
10:30
Settings My phone
menu
My options
NOEADGR040-050
reach the 'Menu'
page
NOEADGR010-055
Password follow informations
displayed on the screen

2.2 Lock / unlock your telephone

10:30 bc ef
9 Lock 2a 3d
menu jkl 6
mn
o

reach the 'Menu' depending the displayed

page informations, enter your password
or confirm

2.3 Adjusting the audio functions

10:30
Settings recording
menu

reach the 'Menu'

page

Ringing adjust ringing (melody, volume, mode,...) by

following instructions displayed on the
screen

9
 2
NOEADGR010-056
2.4 Adjusting screen brightness (4038IP/4039)
NOEADMU080-040 10:30
Settings recording
menu

reach the 'Menu'

page

Contrast Screen
OR

increase or decrease adjust the contrast by

the contrast consecutive presses
Activate/disable the personal
2.5 assistant

10:30
10 Settings Assistant
menu

reach the 'Menu'

page

Settings
ON/OFF Choice
Assistant: OFF

Settings
Assistant: ON

apply

10
 2
NOEADMU080-050

Customize your terminal

Personal assistant: reaching you with
2.6 one number only
boitier-extension 10:30
Settings Assistant
menu

reach the 'Menu'

page

Menu Internal Nr External Nr

select type of dial number of a colleague dial an outside line

diversion or your secretary number

Mobile Nr Operator

11 dial number of your activate/deactivate apply

Mobile 4076 or DECT transfer to operator

2.7 Extension unit

An extension unit can be fitted to your telephone.

This provides additional keys which can be
configured as function keys, line keys, call keys etc.
To affix labels: push the holding strip of the unit
backwards to you and lift it. Install the label under
the keypad, in the housing designed for, and place
the keypad back into position.

11
Cus
 3 Using your telephone
NOEADGR010-010 Other

3.1 Identify the terminal you are on Info

The number of your telephone is displayed on the 'Info' page.
NOEADGR020-010

Access the Info page using the navigator.

NOEADGR020-020

3.2 Making a call

bc ef
2a 3d
OR OR OR mn
o
jkl 6
5

lift the receiver hands free programmed dial directly the

line key number for your
call
12
To make an external call, dial the outside line access code
before dialling your correspondent's number.

3.3 Receiving a call

OR OR
Paul
is calling

lift the hands free press the key next to the 'incoming call'
receiver icon
3.4 Redialling

last number redial

12
 3
NOEADGR020-050

Using your telephone

3.5 Make a call-back request to a busy number
NOEADGR020-060
the number you are calling ¤Call back
is busy

NOEADMU070-040 hang up

3.6 Call pick-up

You hear a telephone ringing in an office where no-one
can answer. If authorised, you can answer the call on your own telephone.
• If the telephone ringing is in your own pick-up group:

'group call pick-up' programmed key

13
• If the telephone ringing is not in your pick-up group:
10:30 bc ef
Pick up Set 2a 3d
menu jkl 6
mn
o

reach the 'Menu' number of

page telephone
ringing

bc ef
2a 3d
OR mn
o
jkl 6
5

'telephone call pick-up' programmed number of telephone

key ringing

The system can be configured to prevent call pick-up on

certain telephones.

13
Usi
 3
NOEADMU070-030
3.7 Manager/secretary filtering
System configuration allows “manager/secretary” groups to be
formed, so that the manager’s calls can be directed to one or more secretaries.
• From the manager’s or secretary’s telephone:

incoming calls are filtered by a chosen person

(secretary, etc.)

“Filter”
programmed key

same key to cancel

14 Filtering is indicated on the manager’s telephone by the

icon corresponding to the “filtering” programmed key.

14
 4 Voice message service
NOEADMU100-010 Other

4.1 Initializing your voice mailbox

NOEADMU100-020 enter your personal code then record
light flashes your name according to voice guide
instructions

Your personal code is used to access your voice mailbox

and to lock your telephone.

4.2 Customising your voice greeting

You can replace the greeting message by a personal message.

15 10:30
Settings Mailbox
menu

reach the 'Menu'

page

Voice mail
Pers message Record
Ready to record

to start recording

Voice mail
Stop Pause
recording OR

recording end of recording to pause recording

Default
OR

to return to the default message apply

15
 4
NOEADGR050-020
4.3 Consulting your voice mailbox
If the key flashes, a new voice message or a new text message has been received.
NOEADMU070-120
follow informations
displayed on the screen

press the key next to 'consult

voice or text message'

4.4 Send a voice message copy

bc ef
Voice 2a 3d display number of new
jkl 6
mn
o
and old messages
5

personal
code
16
bc ef
Consult Send copy 2a 3d
o OR
mn
jkl 6
5

select message to number to be

copy by consecutive called
presses

Send message Record

OR

corresponde send message record a comment

nt’s name

16
 5 Divert your calls to another number
NOEADGR050-030 Other

5.1 Divert your calls to another number

NOEADGR050-010 ef
bc
2a 3d
o
mn
jkl 6
5

NOEADGR050-040 press the key associated Dial the press the OK key if
with the type of destination programming is not
diversion required number automatically recorded
(immediate, if busy, if no
reply etc.)

5.2 Diverting calls to your voice mailbox

17 press the key associated with press the OK key if programming

'divert to voice mailbox' is not automatically recorded

5.3 When you return, cancel all diversions

if necessary, confirm
cancellation of the
diversion
press the key next to 'cancel or
deactivate the diversion'

17
 6 Directory
NOEADGR020-030 Other

6.1 Using call by name

NOEADGR040-010
display the correspondent’s
identity

NOEADGR020-040 enter the first confirm if the name

letters of the name of the person you are
calling is not
displayed

select the name from the make the call

displayed list

6.2 Program your call keys Perso

…
18
follow informations
OR
displayed on the screen

press a call key or a programmable key (F1

or F2), either directly or via the ' I' key

6.3 Make calls via your programmed call keys Perso

Helen

access the Perso find the correspondent you call the chosen
page using the want to call from the correspondent
navigator programmed call keys

18
 7 During a conversation
NOEADGR030-010 Other

7.1 Sending DTMF signals

NOEADGR030-020 During a conversation you sometimes have to send DTMF signals, such as with a
voice server, an automated attendant or a remotely consulted answering machine.
The feature is activated by default.

NOEADGR030-050 Deact DTMF ¤MF code

Paul
in conversation

during a conversation to disable to activate

NOEADGR030-060
7.2 Calling a second person during a conversation
During a conversation, to call a second person.

ef bc ef
Deact DTMF 2a
bc
3d New call 2a 3d
o OR mn
o
mn jkl
jkl 6 6
5 5

19 to disable dial directly the dial

number for your
call

7.3 Transferring a call

During a conversation, to transfer the call to another number:

bc ef Transfer
Deact DTMF 2a 3d
o
mn
jkl 6
5

to disable number to be
called

7.4 Three-way conference

During a conversation, a second call is on hold.

¤Conference

three-way conference cancel conference and hang up on all

return to first correspondent
correspondent

19
 7
NOEADMU060-040
7.5 Switching between calls (Broker call)
NOEADMU060-100 During a conversation, a second call is on hold.
To accept the second call:

John Paul
in conversation in conversation

during a key associated with your first call is placed on hold

conversation the 'incoming call'
icon

7.6 Store a number

During a call, to save the number onto a call key:

Save to rep
Paul
in conversation
20
during a conversation

----------

press a call key on the Perso enter the name of your apply
page correspondent

20
 Guarantee and clauses
NOEADGR070-010 Other
Independently of the legal warranty that covers this appliance, it is guaranteed for 1 year, parts
and labour, counting from the date indicated on your invoice.
The invoice will be demanded if making a claim under the warranty. The warranty does not
however apply in the following cases: in the event of use that does not comply with the
instructions given in this user’s manual, faults or damage caused by natural wear, damage
resulting from a cause external to the appliance (e.g. impact, fall, exposure to dampness, etc.),
noncompliant installation or modifications or repairs carried out by people who are not
approved by the manufacturer or retailer.

Warning: never place your telephone in contact with water. To clean your telephone, you may
however use a damp soft cloth. Never use solvents (trichlorethylene, acetone, etc.) which may
damage the plastic parts of your telephone. Never spray it with cleaning products.
Earpiece may retain magnetic objects.

The wording is not contractual and may be subject to change. Some functions of your telephone
are controlled by a software key and the configuration of the unit.

Declaration of compliance
EC: We,
France Télécom,
hereby declare that we assume the 4038IP or 4039 or 4068IP product to be compliant with the
21 essential requirements of Directive 1999/5/CE of the European Parliament and Council.
The CE marking indicates that this product complies with the following EC directives.

Standby power consumption = 3,5 W.

A copy of the original of this declaration of compliance can be obtained from your installer. Any
unauthorised modification to the products shall render this declaration of compliance null and
void. All rights reserved.

4068IP
This apparatus makes use of a frequency spectrum, which use is not harmonized throughout the
countries of the EC. The frequency spectrum may be shared with other applications and its
operation is subject to the following two conditions: (1) this device may not cause harmful
interference, and (2) this device must accept any interference received, including interference
that may cause undesired operation. The device is designed and manufactured not to exceed
the emission limits for exposure to radio frequency energy in SAR (Specific Absorption Rate)
set by the concerned countries (Federal Communications Commission for the United-States)

Mean radiated electromagnetic power < 1 mW.

DAS (Specific Absorption Rate) < 0,01 W/kg (maximum allowable limit of 2 W/kg).

21
 couverture-nouvelle-charte.fm Page 2 Jeudi, 27. mai 2004 3:49 15

To contact your after sales department, please dial

4couv

2
monday to saturday from 8 a.m to 8 p.m
(except bank holidays)

® Marque déposée par France Télécom - 3GV 19001ZUAA Ed.01 - Mars 2005 - Document non contractuel.

France Télécom
6, place d’Alleray - 75505 Paris Cedex 15
S.A. au capital de 9 869 333 704 € - 380 129 866 - RCS Paris

http://www.francetelecom.com