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THE NATIONAL SCIENCE FOUNDATION
PROPOSAL AWARDPOLICIES
ANDAND
PROCEDURES GUIDE
THE NATIONAL SCIENCE FOUNDATION
PROPOSAL AWARDPOLICIES
ANDAND
PROCEDURES GUIDE
OCTOBER 2009EFFECTIVE JANUARY 4, 2010NSF 10-1OMB Control Number: 3145-0058
Part I - Proposal Preparation &Submission GuidelinesGPG
 
Grant Proposal Guide NSF 10-01
Grant Proposal GuideSummary of Significant Changes
Overall Document –
In response to OMB guidance issued March 9, 2009 and the Foundation’s May 21
st
 announcement that proposers must prepare and submit proposals using the NSF FastLane system, allreferences to Grants.gov Apply have been removed from the document. NSF will continue to post informationabout available funding opportunities to Grants.gov FIND.The National Science Board issued a report in August, 2009 entitled “
Investing in the Future NSF Cost Sharing Policies for a Robust Federal Research Enterprise 
”, which outlined a set of recommendations regarding NSF’scost sharing policy. The Foundation is in the process of considering how best to implement thoserecommendations, however, no changes have been made yet and therefore, NSF’s current cost sharing policyremains in effect.
Chapter I.D.3, Full Proposal,
has been supplemented with a reference to an
Organisation for Economic Co-operation and Development (OECD) report on research integrity that may be helpful to proposers.
Chapter I.F.3, When to Submit Proposals,
has been clarified to state that if a deadline date falls on a Federalholiday, the deadline is extended to the following business day. Previously, the section did not specify thecategory of holiday that was applicable.
Chapter II.C.1.e, Proposal Certifications,
has an entirely new proposal certification added regardingresponsible conduct of research. When submitting a proposal to NSF, the Authorized OrganizationalRepresentative is required to complete a certification that the institution has a plan to provide appropriatetraining and oversight in the responsible and ethical conduct of research to undergraduates, graduate students,and postdoctoral researchers who will be supported by NSF to conduct research. While training plans are notrequired to be included in proposals submitted to NSF, institutions are advised that they are subject to reviewupon request.
Chapter II.D.7, Proposals Involving Human Subjects,
has been updated to reflect that if a certification ofexemption is provided after submission of the proposal and before the award is issued, the exemption numbercorresponding to one or more of the exemption categories must be included in the documentation provided toNSF.
 Exhibit II-1, Proposal Preparation Checklist,
has been updated with a reminder that all proposals that includesupport for a postdoctoral researcher must include a mentoring plan in the Supplementary Documentationsection of the proposal. Failure to do so will result in the return of the proposal without review. Additionalguidance regarding the mentoring requirement and collaborative proposals also is included.
 
Grant Proposal Guide NSF 10-01
Table of Contents
Summary of Significant Changes ................................................................................................................Chapter I: Pre-Submission Information .............................................................................................. I-1
A. NSF Proposal Preparation and Submission Mechanisms ................................................................. I-1B. NSF Programs and Funding Opportunities ........................................................................................ I-1C. Categories of Funding Opportunities ................................................................................................. I-11. Dear Colleague Letter ........................................................................................................... I-12. Program Description.............................................................................................................. I-23. Program Announcement ....................................................................................................... I-24. Program Solicitation .............................................................................................................. I-2D. Types of Submissions ........................................................................................................................ I-21. Letter of Intent ....................................................................................................................... I-22. Preliminary Proposal ............................................................................................................. I-3a. Invite/Not Invite Decisions ........................................................................................ I-3b. Encourage/Discourage Decisions ............................................................................ I-33. Full Proposal ......................................................................................................................... I-3Proprietary or Privileged Information .................................................................................................. I-4E. Who May Submit Proposals ............................................................................................................... I-4Categories of Proposers ..................................................................................................................... I-41. Universities and Colleges ...................................................................................................... I-42. Non-profit, non-academic organizations ............................................................................... I-53. For-profit organizations ......................................................................................................... I-54. State and Local Governments ............................................................................................... I-55. Unaffiliated Individuals .......................................................................................................... I-56. Foreign organizations ............................................................................................................ I-57. Other Federal agencies ......................................................................................................... I-5F. When to Submit Proposals ................................................................................................................. I-61. Target Dates .......................................................................................................................... I-62. Deadline Dates ...................................................................................................................... I-6Special Exceptions to NSF’s Deadline Date Policy ........................................................................... I-63. Submission Windows ............................................................................................................ I-6G. How to Submit Proposals ................................................................................................................... I-61. Electronic Requirements ....................................................................................................... I-6Special instructions for proposals that contain high-resolution graphics or othergraphics where exact color representations are required for proper interpretationby the reviewer ...................................................................................................................... I-72. Submission Instructions ........................................................................................................ I-73.Registering in the Central Contractor Registration ............................................................... I-74. NSF ID .................................................................................................................................. I-85. Proposal Receipt ................................................................................................................... I-8H. Proposal Processing .......................................................................................................................... I-8
Chapter II: Proposal Preparation Instructions .................................................................................... II-1
A. Conformance with Instructions for Proposal Preparation ................................................................... II-1B. Format of the Proposal ....................................................................................................................... II-11. Proposal Pagination Instructions ........................................................................................... II-12. Proposal Margin and Spacing Requirements ....................................................................... II-13. Page Formatting .................................................................................................................... II-2C. Proposal Contents .............................................................................................................................. II-21. Single-Copy Documents ....................................................................................................... II-2a. Information About Principal Investigators/Project Directors andco-Principal Investigators/co-Project Directors ........................................................ II-2b. Authorization to Deviate from NSF Proposal Preparation Requirements ................ II-3

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