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Writing_and_Meeting (2)

Writing_and_Meeting (2)

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Published by: promisefellow on Jan 18, 2011
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HOW TO WRITE AN EFFECTIVE LETTER
To increase the impact of your letters
 
y
Write legibly or use a computer; include your name and address so your Legislator can reply.
y
Limit a letter to one page and a single topic. In general, letters should be threeshort paragraphs.
o
The first paragraph should state that your purpose (i.e. support/oppose apiece of legislation.
o
The second should explain (briefly)
why you take the position that you do
.
o
The third paragraph should ask the representative to write back explainingtheir position on the legislation.
y
Avoid exaggeration and, when appropriate, document and support your positionwith an accompanying article or editorial.
y
Write to those who represent
you 
,
elected officials listen most intently to their own constituents
DO
s
 
y
Be firm in stating your views, but also be considerate and be reasonable, factual,and friendly.
y
Even when you disagree with your elected officials on most issues, be sure tocommend them when they do something right. It will establish that you are fair and will encourage them to pay closer attention to subsequent complaints abouttheir performance.
y
Whenever possible,
refer to bills and resolutions by number 
.
o
It will help them determine exactly which measure you are interested inand will promote the impression that you know what you are talking about.
y
When possible, build credibility using letterhead if representing a business or organization.
y
Follow up regardless of the position they take; send a brief letter of thanks or restate your position
 Your letters to Legislators, Congress, or to the President may be addressed this way:
U.S. Senator/Representative
 
State Senator/Representative
 
State Senator/Representative
The Honorable ________ Senate/House Office Building(Specific Room number)Washington, D.C. 20510Dear Senator/Representative:Dear The Honorable ________ 75 Rev. Dr. Martin Luther King Jr.Blvd., Room (Use Specific room number St. Paul, MN 55155Dear Senator/Representative _______:Dear The Honorable__________ 100 Rev. Dr. Martin Luther King Jr.Blvd., Room (Use specific room number)St. Paul, MN 55155-1206Dear Senator/Representative_______:

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