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Collab Mtg Notes10 24 07

Collab Mtg Notes10 24 07

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06/16/2009

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King County Food and Fitness InitiativeCollaborative Partners Meeting
October 24, 2007 2:00 – 4:00 pmCity of SeaTac City Hall, 4800 S. 188th Street, SeaTac, WA 98188206.973.4800Establishing Leadership (Continued) and Selecting Two Focus Communities
Meeting goals:
Build community through teambuilding activity.Update Collaborative Partners about process to establish Leadership Council.Share information about separate process to select focus communities.
Attendance:
Erin, Sylvia, Bill Beery, Colleen Brandt-Schluter, Sue Lerner, Julie Salathe, DeniseSharify, Laura Raymond, Laura Niemi, Laura Streichert, Merina Hanson, Heather Paves, Amy White, Tammy Morales, Janice Dilworth, Karen Snyder, Jim Krieger, AmyShumann, Patrick Green, Jerry DeGrieck, Angelina Allen-Mpyisi
AgendaWelcome, introductions, co-convener updates
Kellogg meetings:Kellogg held a
Cross Site Evaluation mtg
in early October with all nine regions to laythe foundation for measuring change across all sites of the course of the planning andimplementation phases. Although KCFFI folks could not attend in person, they didconnect to part of the meetings by phone. Sylvia handout out a list of shared definitionsgenerated at the meeting that will help to establish common measures across all sites.Notes and further information from this meeting is forthcoming.The next Kellogg sponsored meeting is an
Organizational Learning and SystemsThinking Training
Oct 29-30 Erin MacDougall and Laura Niemi from Seattle Tilth willattend.The Kellogg
TAP Group Site Visit
will be November 29-30 and the next Collab.Partners Mtg will be 11/30 10:30 – 12:30 in Seattle so the TAP team can participate. TheUniversity of Michigan is facilitating a team of individuals from institutions andorganizations with expertise in relevant topics—the Technical Assistance and Planning(TAP) Group—to provide individualized technical assistance to Food & Fitnesscommunities.
The TAP Group
currently consists of five organizations, each providingtechnical assistance in a specialized area(s): 
Food systems
—Michigan State University (MSU) 
Physical activity and the built environment
—Active Living by Design (ALbD) 
Planning and collaboration; evaluation
—University of Michigan (U of M) 
Communications
—Pyramid Communications (Pyramid) 
Multicultural processes
—VISIONS, Inc. (VISIONS)
 
Youth Engagement Group MtgInvolving youth in throughout the Initiative is a strong emphasis of the KelloggFoundation and makes sense since the focus is on change for healthy kids and families.A group of youth based organizations met with Erin and Sylvia to discuss how tocoordinate youth engagement in the planning phase. The group identified ways toengage youth as well as resources needed and came up with a recommendation to hirea coordinator to over see youth engagement. The CoConveners need input on how toproceed with this aspect and handed out a short “survey” (which will also be shared viathe list serve) asking if the coordinator should be hired by WSU KCE in-house or if other organizations should have the opportunity to apply for the funds to support staff in their organization to do the work.Decision: Motion for an open RFA for youth coordination – any group can apply,including WSU. PHSCK will coordinate the selection committee so there is no conflictwith WSU KCE. The group at this meeting thinks this proposal should go forward to thelist serve. Ask for input from the larger Collaborative via the list serve with a deadline for feedback.Work PlanA draft of the work plan was sent to the TAP group for feed back on Oct. 17. The final isdue in mid November.Support Staff A program coordinator has been hired to provide support to the Initiative and will work atboth WSU KCE and PHSKC. This person will start November 1.Farm to School PolicyAn exciting development is occurring with regard to farm to school policy. A statewidelegislative package is being put forward on Farm to School and local food policy by the(strong and very successful) Washington Environmental Council in the 2008 legislativesession. Healthy Farms, Healthy Kids will be one of four bills they will support. Four parts of Bill1)Farm to school program at state level at WSDA coordinated with OSPI.2)State ”Lead by Example” – develop goals for local and state governments topurchase locally.3)State procurement policy that governs state agency purchasing, prisons, DSHS,schools (e.g. Montana recently passed bill where local food is exempt frombidding process). Need in put on what is right for WA.4)Funding to support these programs. Looking at $4-5 million to support programs.
Icebreaker/community building activity
Is it easy to by physically active in your neighborhood? What gets in the way? Whatcould be changed to make it easier?
 
Update on bylaws document
This document is a starting point and would eventually be adjusted and adopted by theLeadership Council once it is established.Section II. B. Question about the seats held for focus communities on the LC. Can theperson be a resident or staff person of an agency (who is not a resident)? Changewording to, “3-5 seats for “representatives” (rather than individuals) from selected focuscommunities.”Majority straw poll results support this language change.Section II. F.b. Suggestion: be specific about how many meetings people must attend tobe in good standing and/or to receive compensation. “Failure to attend a minimum nineof twelve, as determined by a vote of the LC members.” Flag this item to indicatespecific expectations need to be defined.Co chairs will be determined by Leadership Council. Suggest the council consider having one co-chair be from focus community. Co-chairs not selected until focuscommunities are identified.Change language re youth seats to “two seats” not “one or two.”II. Section D. c. Remove “provide input on” change to “set.”Need to highlight need to accommodate schedules that work for youth. E.g. meetingsmay need to be in the late afternoon.III. D. add word “agencies”Flag compensation decision for LC to consider.Group agreed to move forward with bylaws with changes above.
Nomination and voting process for Leadership Council
The Nomination Process and Form document has been edited to reflect discussion atlast meeting. One issue that came up was whether or how to include an individual’sdiversity characteristics. Question #8 is meant to address this issue.Suggestion: limit the answer to one paragraph (or word count).“How would your participation as an LC member contribute to achieving this goal?”Voting process suggestion: ask CPs to vote with the goal of a diverse LC in mind andsee if popular vote results in diverse LC. What about the possibility that people will votefor their top choices (e.g. 1
st
, 2
nd
, 3
rd
choices)?How do we structure an election that would get at the diversity goals we have? Can weuse the TAP team? Can we find a tool?

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