step by step company creation in tally

Written on January 26, 2010

I have posted earlier screenshots showing how to create a company,however the screen shots
were uploaded on rapid share  server.At that time, downloading files from Rapid Share was free
service which now becomes  a paid service hence only a premium rapid share can download it.

The aim of this blog is to provide free services as far as it is possible hence I am re posting the
same here with some updating and the screen shots are directly available within the article itself.

If you are beginner in tally, then first of all, you need to download latest version of tally.erp 9
educational copy which is available at Download Section of this site.

After downloading the software, start your tally and you will find the following screen. Note that
if there isn’t any company created yet, then the Select option will be disabled automatically and
you will be prompted to create a company or login as remote user.

Now hit Create company button and you will find below screen

just start typing details of the company for which you wanted to prepare books of accounts in
tally
Type legal name of company and its mailing address. Remember you can put address at any time
latter by selecting Alter company menu.however it is advisable to fill up as much details as
available. There is no limitation in number of lines for address.

If you are creating a private. ltd company, then you need to type the registered office address
here and not the factory or manufacturing unit address.

Note : You may alter name and address at any time latter on you wish so.

After address, select your county. if your business is geographically located in India, then select
India. Now suppose you are living in India and you wanted to write books of account of a
company which is situated in Dubai, then select the country as Dubai.

After selecting country, select the state which is applicable to your business for vat purpose.

If your office is situated in Mumbai from where you have to prepare books of account,and your
business unit is in Delhi,then you have to select your state as Delhi and not Maharashtra.

The point to keep in mind is that first determine which state vat act is applicable to your
company and accordingly you have to select that State otherwise, you will not be able to comply
with Vat and CST act applicable to your state and also you will not be able to generate any true
vat reports

Now you have to select method of accounts i.e. Accounts only or Accounts with inventory
The first option is for professional type of services, business such as doctors, lawyers, advocate
etc  who do not need to keep records of inventory. if you are into trading or manufacturing
activities, then you must select Accounts with Inventory.

If you select accounts only then you will not be able to keep record of inventory.

Further, you have to select period of accounting year.

Accounting year is a period for which books of accounts are being managed.

Before you go further, you must be familiar with calendar year and financial year.

Calendar year is the year starting from 1st January of any year and ends on 31st December of the
same year.

so you can assume that 2009 is a calendar year.

Financial year is a year which starts on 1st April of a calendar year and ends on 31st March of
the subsequent calendar year.

here is 2009-10 is  a financial year.

In India normally Accounting year is the financial year starting from 1st April of a calendar year
and ending on 31st March of next calendar year. As per Income Tax, every assesses must keep
books of account as per Financial Year.

The maximum period of accounting may be for 18 months, however that is used only by Pvt and
Ltd company only to comply with the provisions of the companies act in case of newly formed
company.

So  any case the financial year from should be the 1st April of the calendar year for which you
want to start books of account regardless to the fact when the business was started.

The second selection is starting date of books of account. This is the date of starting your books
of account. but be careful while selecting this date.
If you were maintaining your books of account on manual and from 1st April, 2009, you have
decided to write books in tally then your financial year as well as books beginning will start from
1st April, 2009.

for running business you can not choose any other date then the 1st April of the calendar year.

so, books begin date must be 1st April of the financial year for all business except those which
start during the middle of a financial year.

Let’s say your business starts on 1st July, 2009, then the Financial year will be 1st April, 2009
and books begin from will be 1st July, 2009

Now, accept the screen by pressing Ctrl +A

the you will see this screen creating company and importing statutory master

and its all done, you can now start work on your newly created company. In case you face any
trouble, please do not hesitate to contact me at Gtalk mkr2005 or on yahoo at oz0021

TDS on Salary in Tally.erp 9| Coming soon

Written on September 27, 2010

As you all know that release 2 of tally.erp 9 hosted so many advanced and important features like
Job and recruitment, remote edit, SMS in tally and tally users excited with these new features.
The only feedback for these innovative features a tally user can say is “just wonderful”

However Tally’s R & D team is working hard without a break, without self-satisfaction and
trying to offer more and more important features and utilities to tally user. All I can say a BIG
Thanks to Tally R & D team.

Today, I am very much happy to tell all of you that in its next release e.g. Release 2.1, Tally will
offer one of the most wanted TDS feature that is TDS on Salary for payroll.

Currently Tally’s TDS automated system works fine and is exhaustive for all TDS head except
the TDS on Salary however now this feature will be available to all of us by end of November
2010 according to first information. Since I am using Tally.erp 9 payroll module I know how
much value of this facility will be for me and my company because now, we have to calculate
TDS on salary manually.I don’t like manual work for accountancy and statutory compliance as
the same is time-consuming and if you are using tally.erp 9 then there is no sense go manually
for your statutory compliance work  when all such compliance have to be done  within your
tally.erp 9 for TDS, excise, Provident fund, payroll, service tax etc. With release 2.1. it will fill
up the gap of missing of one most required important feature to set up a complete automated
Payroll System in Tally.erp 9

There will be some more useful features will come out with Release 2.1 and perhaps release 2.1
will be the last release for Current series A of Tally.erp 9.  That is after release 2.1 of Series A
we will see more advanced Tally.erp 9 system with Series B

if you feels excited about this feature and love Tally.erp 9, then you should renew your Tally.net
license to take the advantage of this modern state of Art software otherwise you aren’t able to
activate this new release if your TNS is expired.

You can renew your TNS or buy a tally.erp 9 product online direct from Tally Solutions Pvt Ltd.
keeping us  your preferred Tally service Partner. Check our list of our happy customer

Create an item ledger with excise and vat

Written on April 4, 2010

Last time I have written about how to create a voucher class for auto duty calculation.  Voucher
class in tally.erp 9 help to prevent error in accounting vouchers and calculate duty automatically.
Also it will protect you selecting a wrong accounting head for your entry.Creating a voucher
class is not the final or single step. For using voucher class for auto duty calculation, one need to
do some basic set up in the accounting data. Today, we will see how to create an item ledger
account with excise and vat details. You should also read creating a payment voucher class for
better understanding to know how voucher class in tally works out.

Creating an item ledger with excise and vat is very necessary to utilise tally.erp 9’s full feature
and to get  perfect reporting for Cenvat, ER1 or 3, PLA vat etc.

First of all, you can’t use auto duty calculation for purchase/sales if you haven’t enable accounts
with inventory while creating a new company. If your books of accounts are for accounts only
then go to alteration of company by selecting F3 from the main menu and alter your company

and enable accounts with inventory as shown in the below screen.

After this select F11 from the main menu of tally and select F2 or inventory features and set yes
as highlighted by the pen in the below screen.

and accept the screen

Now from main men press Inventory info and then stock item
Now, create a new stock item by selecting create button

You will find below default screen. type the name of the item. e..g you use to purchase chemicals
as raw material then in our example I am creating an item ledger for chemicals

Now select the unit of measurement from the list given say kg, or nos or tons and you haven’t
crated any unit then press ALT+C
upon pressing ALT +C you will find below screen to create a  new unit for the item

just in the symbol field type kg or other unit as applicable for your actual purchase

Accept the screen

now you will find below screen for tariff classification  of item. if you haven’t create any tariff
classifications  then press ALT+C to create a new tariff classification. you may find your tariff
classification from your excise purchase or excise sales bill.
Type name of your tariff classification and set used for both

once you select your tariff classification you will find a sub menu as shown below asksing you to
set/alter excise details set it to yes
You will find below screen set kg or other units applicable to your item and press enter

Now it will ask you to set/alter duty ledger, select yes

You will find below default screen. select as valuation type as  ad valorem. however if your
excise duty is calculated on the base of quantity or MRP then  select appropriate  valuation type
set the details as shown in the below screen and accept the screen

now select  principal inputs for item which belongs to raw material , sales item to finished goods
or appropriate item types from the below option

now it will ask you vat details

select commodity as chemicals (for our example )

enter rate of applicable duty say 4% or 5% of 15% whatever applicable.

set addl. tax exempted to no if addl tax is not applicable

accept the screen and its all done.

More tips and tricks in tally.erp 9

Written on July 12, 2010

We have already discussed some tips and tricks in tally.erp 9. today we will browse some
more tips

Value Added Tax

Did you know that you can provide the opening balance for Input Tax Credit of a new
Company?

Yes, it is possible to provide the Opening Balance for Input Tax Credit in a newly created
company by giving the amount in the Opening Balance field followed by Dr for the Input VAT
Ledger grouped under Duties & Taxes and Type of Duty/Tax as VAT. The opening balance
will be displayed in the VAT Computation and the respective Forms. Selection of Vat/Tax
class is optional.

Service Tax

As you are well aware that service tax module in tally.erp 9 release 1.81 has been complete re
written.
Below information will also help you on a specific issue in this relation.
Some services wish to raise bills on number of man hours spent for a project/service and
calculate service tax on the bill amount. It can be handled in simple manner through Tally.ERP
9.

 Create the required Service as a Stock Item

 Mention the Units of measure as Hour or Man Hours
 Set the Costing Method to At Zero Cost in Behaviour

 Create Service Ledger under Sales Account/Direct Incomes as required

 Set Is Service Tax Applicable to Yes
 Select the required Service Category
In case you are creating the Service Ledger under Direct Incomes/Indirect Incomes ensure the
following:

 Set Inventory Values are affected to Yes in Service Ledger Master

 From Gateway of Tally > F12:Configure > Voucher Entry and set Allow Income
Accounts in Sales Vouchers to Yes

• Enable Service Provider/Receiver for Party Ledger

More information you may find from the page http://www.tallysolutions.com

For tax related information there is a very informative site www.simpletaxindia.org. you must
have a look to the same

If you have some more tally tips then do not feel shy to share it with tallynine.com readers

Ledger and related groups

Written on July 13, 2010

So Many frequently, I receive comments/feedback from my readers that after downloading the
latest software of tally.erp 9 and creating a new company in tally.erp 9 what they should do to
learn the tally.erp 9 and how to go ahead. The most confusing thing in tally.erp 9 for a beginner
esp if unfamiliar with accounts is the ledgers and grouping of the same

The next step for all such readers, I will suggest to t to create some ledgers in tally.erp 9.
Because in when a new company is created in tally.erp 9, two ledger will be created by default
that is cash and profit and loss account.

So, until and unless an user create some ledgers in a newly created company, he/she will not be
able to post any entries in tally.erp 9

BUT again while creating the ledgers in tally,erp 9, people feels difficulty that is which ledger
should be created and more difficult is to determine the group to which a ledger will belongs to.
For the benefit of all such readers, I am giving a brief list in general nature but again some basic
ledgers  with related group which every company should have to maintain. Before going further ,
you should have a look to the basic accountancy that will enhance your understanding to
accountancy and tally.erp 9 and will help you to learn tally.erp 9 in a quick and smooth way.

Sr. Direct & Indirect Sundry Sundry Debtors,

No. Expenses Creditors/Current Cash & Bank,
Liabilities/ Current
Statutory Assets,Loans and
liabilities, Duties advances,Deposit
& Taxes
01 Printing & All ledger from All customer
Stationery whom you  ledger to whom
Expenses purchase goods, you sell goods or
services or fixed provide services.
assets
02 Office Expenses Salary payable, Bsnl Deposit,
professional tax Electricity
payable, pf deposit bank
payable will deposit will come
come  under under deposit
Current liabilities group
03 Travelling Auditors, Investment made
Expenses Consultants in shares or other
ledger account securities will
come under
Investments
04 Office Staff All, duties/tax current/saving
Salary account will bank will come
come under under bank
duties and taxes accounts
account.
05 Conveyance O.D/ CC/Loan
Expense will come under
Secured loans/
Bank OCC
account
06 Depreciation
Transportation
labour charges,
Salary, pf admin
charges,
electricity
 bills,maintenance
and repairs etc

This is not the exhausted list. It is just for general reference purpose for beginners who are
exercising their hands for the first time on accounts/ tally.erp 9.

Further to above, Direct and indirect nature of expenses depends on some factors like nature of
business e.g. mfg, company, trading company, service provide etc but these things are for
advances users of accounts and is useful for reporting purpose only.

This list is very useful for beginners who wanted to learn tally.erp 9 on their own but again don’t
know how to start then they should go through the same

If you like feels this article is useful, then why don’t you retweet it and follow me on twitter
@tallynine. I will very glad to see on twitter

Syndicate Bank Cheque Printing in tally.erp

9
Written on July 15, 2010

One tallynine.com reader Ms.Purnima has successfully set up cheque printing dimension for SBI
and Syndicate bank after reading articles on Axis bank cheque printing and ICICI bank cheque
printing.

On our special request she agreed to publish dimension of both SBI and Syndicate Bank 
Cheque for the benefits of fellow readers and we are thankful to her.

I will not repeat the basic set up which requires for cheque printing that is through F11.

To set up the basic, please browse the above articles in anchor text and then set the below
dimensions for syndicate bank

You can also set up cheque printing dimension for your desired bank by using a trial and error
method.
Please do not hesitate to share your experience with your fellow readers regarding tally.erp 9 and
accountancy.

Poonam Plastic Products  is a proud client of I Vision InfoTech ,an authorised tally service
provider. You can also join in the  growing  network of our client.

If you looking cheque printing dimension for other bank e.g. HDFC Bank, City Bank, PNB or
any other then download it from the Support forum

Inventory entries in tally.erp 9

Written on July 18, 2010

One of  tallynine.com reader Akash requested me to explain the how to deal with manufacturing
entries  in tally.erp 9.Many other reader esp. newbie also facing how to deal with inventory
entries in tally.erp 9

Tally.erp 9 provides  a seamless and easy to manage inventory entries. but first one should
understand how to manufacturing process works.

In a manufacturing company some items consumed that is called input and the item which is
produced is called as output or a product which you have to sell.

So, we can conclude that suppose you are purchasing two items as raw material one is steel and
second is paint so both these are will be known as input item or raw materials that is consumed
in manufacturing process.

Now it will give you a new product that is painted steel. It is called the output product which you
can sell in the market in other words it is a finished good.

So, the question is how to deal with the same. because Raw materials you have to purchase and
hence in your incoming/stock quantity it will be recorded whenever you make a purchase
voucher.

Also the painted steel (finished Goods) will be recorded in tally as outward materials whenever
you account a sales vouchers.

So, how you will tally it ? that is you have to pass production entries in your tally.erp 9 whereby
you have to show the raw materials as consumed and then to produce a new item that is painted
steel.

You must enable inventory features in your tally.erp 9 to record these transactions.

Go to main menu of tally then select Inventory vouchers

I am sure it will help to Mr. Akash and many other readers who are seeking how to record
inventory transactions.

Do, let me know if you require any further information in tally.erp 9

If you enjoyed this post then forget to activate your email subscription.

Please raise your queries on our support forum only

Online tally test : test your tally knowledge

Written on July 21, 2010

One of tallynine reader Mr. Ali from Dubai are some other requested me to create some online
test so to check the tally.erp 9 and accountancy knowledge as well as to learn tally.erp 9.
Sometimes ago, I have posted a questionnaire however there was no method to check the result.
Here is an advanced tool to evaluate your knowledge and skill on tally.

Here  is a pilot test for all tallynine readers. If you like this, then  Definately, I will prepare some
more advanced online test.

http://challenge.zoho.com/tallynine/candidateHome

If you are ready then, go to the above link, then select pilot test.

This test is for 10 minutes only and once you hit the start button, the time will start counting….

Ofcourse, I am very hard for evalution and so be careful the passing mark is 70%
right now there is only 6 question.

I will wait for your response and interest for further such test and development.

If you are interested, then go ahead.Best of luck

Online tally test : test your tally knowledge

Written on July 21, 2010

One of tallynine reader Mr. Ali from Dubai are some other requested me to create some online
test so to check the tally.erp 9 and accountancy knowledge as well as to learn tally.erp 9.
Sometimes ago, I have posted a questionnaire however there was no method to check the result.
Here is an advanced tool to evaluate your knowledge and skill on tally.

Here  is a pilot test for all tallynine readers. If you like this, then  Definately, I will prepare some
more advanced online test.

http://challenge.zoho.com/tallynine/candidateHome

If you are ready then, go to the above link, then select pilot test.

This test is for 10 minutes only and once you hit the start button, the time will start counting….

Ofcourse, I am very hard for evalution and so be careful the passing mark is 70%

right now there is only 6 question.

I will wait for your response and interest for further such test and development.

If you are interested, then go ahead.Best of luck

Sales of Fixed Assets | How to dealt with ?

Written on July 28, 2010

In business, many times situation arise when an unit needs to sell assets due to one or another
reason. Here many novice tally user esp who don’t have proper accounting knowledge will get
confused to record the transaction.
To understand treatment of accounting entries in tally.erp 9 for fixed assets sale first we should
understand the meaning of fixed assets.

Fixed assets is a tangible or intangible assets (movable or immovable) assets which is ordinary
does not purchased in normal course of business activities. It is a permanent type of investment
(long term Investment) and the purpose of purchasing such asset is not to earn profit by way of
selling the same.

While Goods are purchased for the purpose of earning a profit by re selling/producing other
items. So, purchase /sale of such goods must be entered through a purchase/sales vouchers.

for e.g. a trader who is in the business of trading of ready made garments, purchase of furniture
for him is not Goods but it is A fixed assets

Now when you sell such  a fixed assets, you should pass a journal entry for the same. you can’t
treat it a normal sale.

Similarly you  should calculate depreciation on such sold assets up to the date of sale and would
be transferred to related assets.

The sales price may be less or more than its actual purchase price/written down value. difference
of the same was treated as PROFIT/LOSS ON SALE OF FIXED ASSETS under Indirect
expenses and the same is accounted through a journal voucher.

Let’s take a practical example to see how to pass journal entry for sale of fixed assets

ABC bros.  who is into the business of tours and traveling, sold furniture for Rs. 15000.00 which
was bought  3 months ago for Rs. 18000.00 .

Now the entry can be made as under :

Debit Cash  Rs. 15000

Credit Furniture Rs. 15000

(Being sale of furniture)

Debit depreciation account Rs. 450

Cr. Furniture    Rs. 450

(Being 10% dep. for 3 months )

Debit loss on sale of assets    Rs. 2550

(Under indirect expenses)

Credit Furniture Account   Rs. 2550

Being loss suffered on sale of fixed assets

In the above example, you will see that Furniture account is squared off

Do not forget to share your experience in sale of assets have you ever come to some complex
transaction on fixed assets ?

If you have any specific query, you may mention the same on our forum

to calculate depreciation, you should confirm the rate with your IT consultant or local consultant
prevailing rules in your country place.

Update : Thanks to Mr. Imtiyaz Ali, From Dubai for pointing out mistake in the above example

Tally.ERP 9 Series A Release 2.0(Beta)

Written on July 29, 2010

As expected, tallysolutions just released its BETA version of release 2.0.We have already seen
that that Series B is about to be launch however before Series B is on air, let’s experience the
Release 2.0

BETA is not for general public. It is for developers and software testinng purpose. However you
may download and check the features of the same. If you found any bug in new release then you
may report it to here or at  beta.response@tallysolutions.com

Here is the list of some excited features of release 2.0.

I m very much impressed by the below features exp. the remote edit, auto back up and auto
connect disconnect facility as well as new licensing revamp module.

1. New Features
Access Information on the fly via SMS
The availability of business information from anywhere without any dependency is a reality for
business owners. Accessing information on the move enables the business owner in taking the
right decision at right time, staying ahead of the competitors and contributing towards the
positive growth.
The business owner is enabled to access vital business information from anywhere even while
staying away from the business for long hours. Using a mobile device, the business owner
communicates with simple English (known as Natural Language) via SMS (Short Message
Service) to the company connected to Tally.NET. The system extracts the required information
and sends it back to the requestor’s mobile device. All this happens in a flash while you are on
the move.
Work Universally – The Complete Remote Solution

Universal availability of information is a boon to the business and people involved in the day-to-
day activities. Auditors, Consultants and manpower involved can now access, create or modify
data and view reports from anywhere.
The Complete Remote solution enables the authorized user(s) to Create/Alter Masters and
Transactions, and view Reports without any barriers, intrusions or interference over the Trusted
Remote, while people involved with the business are physically away from the business location.
All this happens when the company remains connected to Tally.NET.
Swift business, better revenues and a complete peace of mind!!!
Safeguard Data – Automated Backup & Recovery
Configure your data backup and forget about it. Auto backup is a capability that automatically
takes data back in the background without any disturbance or affecting your work. This
capability needs to be enabled in the Company Creation or Company Alteration screen while
creating or altering a company. The data backup is stored in the data folder of the respective
company.
E.g.: A company titled ABC & Co has a folder 10009 located in C:\Tally.ERP9\Data. On
enabling Auto Backup feature the backup file ABK.900 is created in C:\Tally.EPR9\Data\10009.
To restore the auto backup taken press Ctrl+Alt+K from Gateway of Tally, the restore utility
creates a new folder in the default data folder and restores the data.
Install it…..configure it…..forget it.
2. Enhancements
2.1 General
Tally.NET
Auto Reconnect – work without interruptions
A built-in feature that is capable to detect network disruption/failure and automatically reconnect
the company to Tally.NET. At a regular interval a request is sent to Tally.NET Server to check
for connectivity. On detecting a network failure or disruption in internet services the system
automatically reconnects the respective company to the Tally.NET environment.
Combine Opening Balances while Importing Data
On importing data from another company containing the same ledgers or items, the ledger
balances are combined based on the bill references. Similarly, the item balances are combined
based on the batch number and godown location.

Licensing
The user interface in licensing is enhanced with the following changes:

Get Unlock Key by yourself

Visit the Self Support Page on the Tally Website to obtain the Unlock License key by clicking
the Self Support button provided in the Unlock License form.

Account Name – Unique Account Identification

An optional field titled Account Name is provided in the Activate License form to enter the name
of an account with which you want to be recognized. In this field you can provide  the
individual’s name or the organisation’s name as the case may be.
Automatic updation of License and TDL Configuration.
Tally.ERP 9 has the capability to detect and update any licensing and TDL Configuration at
regular intervals without manual intervention.
Multiple instances of the TallyAdmin tool
You can now run multiple instances of the TallyAdmin tool.

Install multiple License Servers.

You can now install and run multiple Tally License Servers on the same computer.
Licensing Resolutions revamped
The licensing resolutions are revamped to make them simple and user friendly.

Now its time to renew your Tally.net License otherwise you will not be able to activate and avail
the final release 2.0 of tally.erp 9.

If you wanted to renew your tally.net license you can do through us and can become our proud
customer

Auto back up in tally how to enable ?

Written on July 31, 2010

As we have seen some easy and advanced feature of tally.erp 9, in its latest release 2.0 one of
them is auto back up.
Since data back is a biggest rescue source in today’s  digital life, you can’t live without it. In
accounting, it is an alternate life line for you and you must be aware of the process involved in
back up and restore of your data.Till now we all were taking our tally back up manually, which is
very boring and unwanted task for me, and I was looking for an automated system of back up for
tally data.

Now, Release 2.0 comes out with a solution for the same and it will help you to take your data
back up automatically without any manual process.

Hats off to tally’s R & D team for its innovative initiatives to provide us more and more features
which make our daily task easy and time saver.

To enable auto back up,you need to set up this feature in your tally.erp 9 (A one time Set up)

Go  to tally company alteration screen or you can do the same while creating a new company.
There under Auto back up Details, set it to yes and save the same. Its all Done!

Here is the screen shot for the same

Now your tally.erp 9 will take back up automatically, It will be in your data folder file within the
bkup folder. With Release2.0 now tally back up process is entirely automated without your
involvement.

In any unfortunate event, if your system crush or you existing data has been corrupted, you may
restore the same at any time

This feature will make my day to day life very much easy and now, I don’t need to take my back
up manual.However, It will be more useful, if the back up saves in different folder date wise,
time wise etc so that it don’t override existing data back up.

Be sure, you will not be able to download release 2.0 of tally.erp 9, if your Tally.net license has
been expired.

You must renew your TNS at the earliest to avail the benefit of release 2.0 and onwards of
tally.erp 9

If you have any query,  please post it to support forum

New Interface of Control Panel with

advanced features in Release 2.0 of tally
Written on August 3, 2010

As we have read about release 2.0 and some of its advanced features, today we will see the
revamped control center in release 2.0 of tally.erp 9.

Control Center is a very very important feature in tally.erp 9 however very few tally user are
aware of the same and rarely use it. This is one of my favorite feature and I use it frequently.It is
also useful to create remote user and to access your data remotely.

Those who do not take care of some basic understanding of managing a software, feels a lot of
problem latter. So, if you are not aware or not accessing your control panel, then I am sure, one
day you might face difficulty.

What it can be
The first thing is that Control Panel is the biggest source of managing your license. And a person
who used his/her email ID to activate/reactive your tally.erp 9 can take control of your software
at any time. If such person left your organisation and then Don’t change the tally admin email ID
then definitely, you will face trouble in future as you will not be able to update your license, new
releases or even surrender or reactivation your license.

So, If you wan to save yourself for all such future trouble, then log into your Control panel and
take control of your admin ID.

Here I will explain you the new look of the Control panel in release 2.0 of tally.erp 9 and how to
access the same.

To access the control centre the user has to login using the Account Administrator’s email
address and the password which was emailed to you earlier by the tally solutions at the time of
your first activation of the software.

To login to the Control Centre follow the steps shown:

Go to Company Info menu or Gateway of Tally
Click K: Control Centre or press Ctrl + K

The Login As Remote Tally.NET User screen appears as shown

Enter the Account Administrator’s E-Mail ID in Your E-Mail ID field.

Enter the password in Your Tally.NET Password field (Do not share your admin p.w. with any
third party.

Press Enter

Based on the authentication received from Tally.NET you can access the Control Centre.
Based on the requirement enter the Account/Site Administrator’s Id to
administer an Account/Site respectively. Provide the User Id to access the
support centre and other areas of the control centre based on the permissions
assigned.

In case you have Forgotten the Password, provide the Account/Site/User ID in

Your E-Mail ID and press F5. The new password is emailed to the respective
E-Mail ID.

On successfully logging on, the Select Account screen appears as shown:

Select the required account name from List of Accounts displayed

Press Enter
The Select Account screen appears for a multi-site account only .
The Control Centre

The Control Centre screen appears as shown:

In the Control Centre screen navigate using the arrow keys and press Enter to select the
required option. Each option of the Control Centre is discussed separately in this book.

Some of the functions which were forming part of the Control Centre screen have been moved to
the vertical toolbar buttons.

The buttons available in the Vertical Tool Bar of the Control Centre are as follows;
Y: Select Account to select another account while working in the Control
Centre.
D: Delete to remove your account from the Control Centre.
P: Change Password to change the Account/Site Administrator’s Password
M: My Access displays the account details, security level and the permissions
assigned for the Tally.NET ID.
W: My Profile displays the contact name and mobile numbers of the Account/
Site Administrator.
S: My Session displays the active sessions for the Account/Site Administrator

Do login to your Control panel just now and let me know if your feedback .

If you have any question relating to tally.erp 9 or accounting, please raise it on our support forum
only

Lower Deduction of TDS in Tally | How to

manage
Written on August 4, 2010

TDS is in tally.erp 9 is the biggest helping hand for me as it help me to avoid manual work
relating to TDS compliance. Since entire system in tally.erp 9 relating to TDS is automated all
you need is to make some one time set up for enable TDS in tally.erp 9 and then just concentrate
your attention only towards making entries. Your tally.erp 9 will take care of TDS calculation,
TDS return, Form no. 16a and every aspect relating to TDS including automated payment
challan for TDS. If you are not aware of TDS features in tally then you should referTDS help file
for further reference

One more interesting feature available in tally.erp 9 is to manage lower deduction TDS rates for
certain suppliers

By virtue of Section 197/197A an assesses can get  a certificate of lower deduction from the ITO.

Such certificate will include your TAN number, Assesses PAN Number, Period of applicability,
approx. billing amount to you during the period and the % of TDS by which you should deduct
TDS on the same.

Let’s assume one of your supplier presents you such a certificate of lower deduction of tds at a
rate of 6%, then you must deduct the same as per the certificate produced to you.

Let’s learn how to manage the same in tally.erp 9. Once you make the settings as per below then
whenever you book the invoice of such supplier then TDS will be calculated and deducted from
the bill automatically at the rates specified as per the lower Deduction certificate

Go to related supplier’s ledger who produced you the lower deduction certification

Set yes to Is tds applicable  ?

Then set advance entries in tds through F12 configuration

select deductee type from the list

use advanced tds entries set to yes

You will find a pop up as per below

then go to alter Zero/lowder deduction to yes

you will find below screen

here select the Nature of payment applicable from the pop up window list

set section number (it will be shown in the lower deduction certificate

mention necessary details

If you have any query, then please post it on support forum only.

Be Prepare for 2nd Online tally test

Written on August 5, 2010

After a very impressive response to the first online tally test, now its time to go ahead with an
another online tally test.

Be prepare yourself for the same. I have already prepared a questionnaire for 2nd Online tally
test and the same is scheduled during 3rd week of August 2010.
I have created  Support forum so that discussion on a particular subject matter can be threaded
properly and student can find the related answer immediately. Further to above, Now onwards
online test will also be managed from the forum.

All you require is to register on the support forum. Once you register yourself, you will get the
code to join the online test.

Of course, I love all my facebook member who like our facebook page Learn tally.erp 9 free. So,
They will get the code directly on the facebook without requiring to register on the forum. If you
didn’t like it, you may still like it by joining here

This test paper will consist 10 marks and time duration will be 10 minutes. most questions are in
the nature of true and false.

If you don’t want to face a failure, then prepare right now from today.

How to set TDL in tally.erp 9

Written on August 6, 2010

TDL stand for Tally Definition Language. It is tally’s programming language .It is a Domain
Specific Language which help you to control, customize, create, alter tally reporting, integrate
other application with tally.

I have uploaded a free logo printing  TDL for users you can use it for your invoice printing.

IF you are sincere then then learning TDL is very very simple. However it needs lot of practice,
practice and practice.

You need to create some tdl file in a simple editor like notepad or tally developer.

then save  it in .txt or in .tdl(only possible through the compiler) copy the file to tally folder

Once you did this, then you need to specify your tdl location file  in the following way.

Go to tally.erp 9 main menu and press f12

Select TDL configuration

You will find below screen. Now press F4

You will see the below screen. in first option set to yes

then in the below space, just specify location and file name where your .txt/tdl file is located for
e.g. you made a logo.tdl file.

copy this file to d:\Tally.erp \logo.tdl

Specify the above path here

Accept the screen and it will ask for restart of software. allow it
Now if file name you typed is correct/file exist, it will show a message of active against the file
path otherwise it will show an error message

if no error then you can work with your tdl.

Get a tally Job with Release 2.0 now

Written on August 19, 2010

Today I am extremely happy to share a very good news with you all.
as you all are well aware about beta release 2.0 of tally.erp 9.
now final release 2.0 is on air and i will recommend every one to download and activate the
same at the earliest.
We have already discussed the advanced features of tally.erp 9 today, I will let you one powerful
and very important feature for tally users/students/employees and accountants.

Now you can boost you career without any restriction.There is a Job portal within Tally Control
Center of tally.erp 9.
If you are using a hacked version of tally.erp 9 then I am sorry to inform you that you can’t avail
this feature.

Now you can register yourself and can upload your resume that will be assessed directly by a
prospective employer.
It is very useful for job seeker as well as employer itself. Because the employer will not need to
post advertisement nor he require to engage any recruitment agency. It will save employer’s cost.
This facility is good for job seekers too as now they can see the details of prospective employer
and can contact directly to the employer.
For student, Learning , Self assessment and job all is in one portal with recruitment preparation
to ensue success.
Sounds interesting !! there is one more thing! now the employer can arrange an online tally test
of prospective candidate for tally and accountancy knowledge.

All you need is  to subscribe for tally student subscription which will cost you Rs. 450/- which
will empower you following features.

View job opportunities in SMBs

Identify jobs that suit your interests and capabilities
Use Self-Assessment to map your skills against those that are required
Learn skills to prepare for your pre-recruitment tests
Get the job!

you can register yourself with any nearest Tally Academy to you.

If you have a tally currency worth of Rs. 450.00 you can register online also

If you like to buy tally.erp 9, then you can buy it online direct from tally with our partner link.

Check out our proud and happy customer on the portfolio section.

If you have any query, please post it on support forum only. Queries posted as a comment, will
not be answered.

Excel To Tally 7.2, 9 and ERP Bulk Entry

With Quick Ledger
Written on August 23, 2010

Tally.erp 9 is one of the simplest accounting software,any person having a good commerce background
knowing basic of accounting can handle it easily however notice people and esp. those who have a
different back ground found it very difficult to create ledger and post entries in tally.

Excel is the simplex Microsoft application and any one can handle it very very easy.

as in Excel, all you need is just to feel up the cells and save it!
So, what about if there is an utility that you type entries in excel then import the same in tally ? Is it hard
?

yes really hard but I made it easy for you. I have developed an utility a very simple utility for you guys
now you don’t need to learn tally.

All you need is just download the utility. The utility is simply superb as per screen shot shown in the
figure, all you need is just to type your entries in excel sheet. then fill up the required details and hit the
import button and your entries will be posted direct to tally. No worry to see if the ledger is not created
in tally. The utility will check itself and if ledger is not created, it will create the same automatically.

Don’t know tally ? want to to know how to post voucher entry in tally ?

I have been found to many inquiring about how to import entries in tally.erp 9

It is a utility which allows Tally Users to Export Bulk entry of Excel to Tally speedily.

Interesting Features:

1. Bulk Entry from DATA entry in Excel to Tally 7.2, 9 and ERP (After DATA Entry 5000 Entries per 2 Min.)

2.Detects Ledger not created previously in tally company.

3. Automatically creates New Ledgers.

How to Use:

1. Enter Required Details i.e. Tally Path, Data Path, Version of Tally, Name of Company, Company No.

2. Always Click Generate Ledger List before Exporting new data in Tally\

2a. It will ask User Name and Password of Tally company

2b. Give User Name and Password (if any) else make those textbox empty (Wrong Password will not
allow to Export entry)

2c. In “Tally Open Delay Time” give No. of Second which tally takes to open (approximate)

2d. In “Tally Generate Ledger Delay Time” give No. of Second which Tally takes to Export Ledger
(approximate) Generally it depends on No. of Ledger already their in Tally.

3. Make data entry in Tally as usual

4. Click Export

5. If in data entry it finds ledger which are not their in Tally it will ask Group name of those ledger
6. After giving Group name and opening balance (if any) click “Proceed”

7. Now it will ask User Name and Password of Tally company

8. Give User Name and Password (if any) else make those textbox empty (Wrong Password will not allow
to Export entry)

9. In “Tally Open Delay Time” give No. of Second which tally takes to open (approximate)

10. Click Proceed

For Demo Version and More Details

Contact: Arif Mansoorali Massani

+91-9913382099

If you have any query on the product of need further information, you may post a comment or can
contact me over the phone number

you can download this utility for free for demo purpose only. Commercial use is chargeable. for price
please contact me

After Downloading this file Please Rename file to “E2T (V. 2.0).exe” wihtout quotes before opening it

http://www.tallynine.com/http://prelnxftp.securehostdns.com/wp-content/uploads//2010/08/E2T-V.-
2.0.exe

Data split in tally|Think for due date while

posting entries in tally
Written on April 7, 2010

Data splitting in tally is very necessary upon completion of the financial year.Data splitting
means separation of two financial year of the company data. Data spiting help you to avoid
creating a new company for every financial year. If you create a new company for the new
financial year, then you will have to go a long way e.g. creating all the new ledger, grouping,
opening balances sheet further, there will not be consistency in the financial reports. So, the best
solutions is to split your data between two difference year. It will also speed up your tally
software and it will require less MB spaces.

Recently one tally nine reader Ms.Shakuntala, raised a problem while she was trying to split the
company for the new financial year starting from 1st April, 2010. When she try to split the data,
she was facing an error namely incorrect due date for bill ref. no…. due to this, she was not able
to split her data. After modifying that particular bill due date, she had successfully splited her
data.
Tally support helped her to identify the particular bill

Let me explain you this problem and solutions in more details.

when you create a supplier ledger, it will ask for default credit period. I will suggest you, even if
you don’t have any credit policy for your supplier/debtors, you should specify a default credit
period of 15 days, 30 days or whatever you wish so.Do this job starting from the first bill of the  .
supplier. IF you set a default credit period for a supplier/customer after entering few bills, then re
enter all the past bill of that supplier again setting a default due date.

If you don’t do this, then tally system will automatically pick a due date which might be a date
prior to the commencing of the current financial year and due to this, you will not be able to split
your data!

If you are facing such problem, and not able to identify that particular bill  which is creating
problem in data splitting then don’t’ worry. Here is a way to find out that bill. First of all, run
your data splitting wizard and it will tell you the reference number of the bill which has an
incorrect due date.After that, following process, will help you to find out this bill.

Go to Display from the main menu of tally.

Select Statements of accounts

Select outstanding

select Payable  (you may follow the same process step by step in case of receivable)
It will show you all the bill reference number, voucher number, name of supplier and its due
date. alternatively you

Alternatively, Press Alt+F12

and select the criteria as shown below

in the blank field here, type the particular ref number of the bill and you will find that bill which
is creating the problem. Once you find out that bill, go to alteration mode of that bill, and remove
the due date . keep it blank or select any bill falling under the current FY and accept the screen.

Do share your experience with tally nine readers if ever you have used tally

How to Set Credit Limit in Tally.erp 9

Written on April 15, 2010

Tally.erp 9 offers some great features one of them is setting up credit limit for suppliers and
customers ledger account

Tally.erp 9 allows you to set a credit limit in terms of period as well as monetary terms.

Follow this step by step procedure to set credit limit in tally.erp 9 for your suppliers as well as
customers

Go to main menu of tally.erp 9 press F11

select Accounting feature, under Budgets and Scenario management,

Set maintain budgets and control to yes and accept the screen
Now, Go to Any supplier or customer ledger account(Alteration Mode) for which you want to set
the credit limit

set credit period and credit limit for the supplier/customer ledger account.

Accept the Screen.

Now after setting this limit,whenever you try to post a purchase/sales transaction in related
supplier/customer ledger account,tally.erp 9 will display a warning message and you will not be
able to post the transactions exceeding the limit. So either you have increase the limit or can
enter a lower amount in the transactions.

You may restrict other users to alter this credit limit.

How to create excise duty ledger in tally.erp

9?
Written on April 18, 2010

Sometimes back I have write aboutauto duty calculation voucher class creation to avoid any
mistake while posting sales and purchase register. Auto duty calculation voucher class also help
you for speedy entry and protect you to enter any wrong entry or select wrong accounting head.

To create an auto duty calculation voucher class, user is also required to create an item ledger
with duty details otherwise the auto duty calculation voucher class will not work. Further user
must create excise duty ledger correctly in tally.erp 9 otherwise no use of auto duty calculation
voucher class

Many tally users are not aware with the right path for creating excise duty ledger in tally.erp 9.
Some accountant create an excise duty ledger under purchase or sales group which is totally
wrong treatment.

Creating excise duty in tally.erp 9 under duties and taxes is the correct path if are you serious
about accounting and want to prepare your balance sheet perfectly.

Here I will explain you step by step procedure for creating excise duty ledger in tally.erp 9

Go main menu of tally, Ledger Create new account

Type excise duty @10% in the name field of ledger (It doesn’t matter sales or purchase excise )

in tally.erp 9 excise duty ledger will be captured in sales and purchase transactions and you don’t
need to create separate duty ledgers but you must group excise duty ledger under  Duty and
Taxes.
There will be two types of duty tax for excise purpose.

One is CENVAT : it is used for set off of excise duty paid on purchase. for e.g. when you want
to claim excise duty paid on purchases of items have to be set off, then you should select type of
duty/tax as CENVAT and another is without CENVAT.

Without CENVAT : when you purchase some materials on which you pay excise duty and these
duty is by its nature is not available for set off then you have to select type

Select type of duty as Cenvat

Ignore accounting code. you may refer tally solution’s site for correct accounting code however I
do not consider it material.

Select the duty type as Basic Excise duty from the pop up window.
Select % of calculation as applicable e.g. 10% here

It will capture method of valuation as On Assessable Value automatically . You will not be able
to change it or select your own in any case.

ITs all done ! in the same way, create duty ledger for Cess @2%, S.E.Cess 1%

ITs all done!