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Finance Guidelines Manual for Local Departments of Social Services - VA DSS - Oct 2009

Finance Guidelines Manual for Local Departments of Social Services - VA DSS - Oct 2009

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Published by Rick Thoma
Virginia Department of Social Services
Finance Guidelines Manual for Local Departments of Social Services
Version 2.2
Division of Finance - Local Review Team
October 1, 2009
Covers CPS intake and investigations, foster care placement, court involvement, foster care candidacy, case management, reunification services, adoption eligibility determinations, proviion of treatment, interstate home studies, random time moment studies, federal revenue maximization, and more.
Virginia Department of Social Services
Finance Guidelines Manual for Local Departments of Social Services
Version 2.2
Division of Finance - Local Review Team
October 1, 2009
Covers CPS intake and investigations, foster care placement, court involvement, foster care candidacy, case management, reunification services, adoption eligibility determinations, proviion of treatment, interstate home studies, random time moment studies, federal revenue maximization, and more.

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Published by: Rick Thoma on Jan 24, 2011
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Virginia Department of Social ServicesFinance Guidelines Manual for Local Departments of Social Services
Version 2.2
Division of Finance - Local Review TeamOctober 1, 2009
 
 Virginia Department of Social ServicesFinance Guidelines Manual for Local Departments of Social ServicesTABLE OF CONTENTS
 
SECTION 1.0 PURPOSE/OVERVIEW DATE
1.05 Purpose of Manual 06/01/081.10 Overview of Social Services Financial Responsibilities 06/01/081.15 Acronyms 11/01/081.20 Definitions 04/01/09
SECTION 2.0 BUDGET
2.05Procedures for Local Budget Administration - Role &Responsibilities01/11/082.10 FY2010 Local Budget Letter 05/07/092.15 FY2009 Budget Requests Worksheet
Ref Document
SECTION 3.0 REIMBURSEMENT
3.05 General Principles for Determining Allowable Costs 06/01/083.10 Definition of Expenditures 04/01/093.13 PC Support Options 04/01/093.14 Acquisition of Information Technology 11/01/08
 
3.15 Equipment and Vehicles 05/28/083.20 Rent/Facility Costs 06/01/083.25 LDSS Compensation 06/01/083.303.34Supporting Documentation for CompensationNon-reimbursable Funds06/01/0809/01/083.35 Joint Expenditures 04/01/093.40 Fraud Program 09/01/08
 
3.453.46TANF – Reporting Over PaymentsTANF – F10.2 Report09/01/0809/01/083.50 Special Welfare 09/01/083.55 Conflict of Interest 06/01/083.60 LASER Expenditure Certification and Reconciliation 05/01/093.65 Central Services Cost Allocation Plan and Indirect Cost Rate 06/01/083.70 Sub-Recipient Monitoring 09/01/083.75 Shelter Operations 04/01/09
SECTION 4.0 LASER
4.05 Overview of LASER 04/01/094.10 LASER Allocations 09/01/08
 
4.11 LASER Adjustments 09/01/08
Page 1 of 3 v2.2
 
 Virginia Department of Social ServicesFinance Guidelines Manual for Local Departments of Social Services
4.15 LASER Monthly Close and Open Dates
Ref Document
4.20 LASER Master Table
Ref Document
4.25 LASER Budget Lines and Cost Code Descriptions
Ref Document
4.30 LASER Account Codes 06/01/08
SECTION 5.0 GENERAL SERVICES
5.05 Administrative Support Services 09/01/08
 
5.155.20Records ManagementPurchase of Service07/01/0911/01/08
SECTION 6.0 FORMS
Central Services Cost Allocation Plan Certification FormJoint Expenditure Split Worksheet04/16/0804/01/09LASER/BRS Access Request Form 02/07/07LASER Monthly Expenditure Certification Form 04/01/09LASER Monthly Expenditure Reconciliation Form 04/01/09Combined LASER Monthly Expenditures Certification andReconciliation FormOffice Space Questionnaire (OSQ)Personnel Activity Report (Time Sheet)Purchase of Service OrderRMS Exclusion FormRMS Observation Form vJan-0904/01/0909/01/0806/01/0811/01/0810/01/0801/01/09RMS Observation Form Instructions vJan-09Vendor Invoice01/01/0906/01/08
SECTION 7.0 Frequently Asked QuestionsBudget Funding
Consolidation of Child Care Admin Funds FAQ 13 08/06/07Decrease in Services Pass-Thru Funding FAQ 14 08/06/07Separate Eligibility & Services Funding Pools FAQ 23 08/06/07Transferring Child Care QI Funds FAQ 12 08/06/07
Effort Reporting (RMS/Timesheets/LETS)
In Home Providers FAQ 26 08/06/07Positions in LETS for Security Purposes FAQ 27 08/06/07RMS Observation Documents FAQ 31 08/06/07
LASER
Claiming Child Care QI Staffing Costs - FAQ 10 08/06/07
Page 2 of 3 v2.2

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