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adv-excel

adv-excel

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Published by sunilsjog
ADVANCD EXCEL TIPS
ADVANCD EXCEL TIPS

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Published by: sunilsjog on Aug 14, 2008
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05/09/2014

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Advanced ExcelDeb’s 30 Tips
1of 5
1. GOTO Key
Use the
F5
key or
Ctrl-G
 – 
GOTO
Key to jump around the spreadsheet
2. Create Custom Lists:
1. Click on
Tools
, Select
Options
 2. Custom Lists tab
3. If Manual Entries Click on 
Add 
 
4. Type list separated by comma, space or if already in a spreadsheet5. Place cursor in area
Import list from cells
Click on red arrow6. Select the text on the spreadsheet, press Enter
3. Auto calculate: Use your mouse to view calculation results
Auto Calculate lets you see SUM, MIN, MAX, COUNT, COUNTA and AVERAGE results.1. Select the cells containing the data.2. The result is displayed in Excel's Status bar.3. To switch the type of calculation, right-click on the Status bar ([control]-click onthe Mac)
4. Printing Tips:
1. Print Preview your document before printing it2. Click on
Print Preview Button
on standard toolbar3. Click on
Page Break Preview
 4. Drag page break to desired location
5. To Fit on One Page
1. Click
File
,
Page
 
Setup
 2. Click the
Page
tab3. Scaling Select
Fit
 
to
, then select number of pages wide by number of pagestall
6. Set Print Area
Print area defines the range or ranges of a worksheet that will print. If you select multiple ranges, each range will print on a separate page.
Click on
File
, Choose
Print
 
Area
,
Set
 
Print
 
Area
 
7. Set Repeating Print Titles
1. Click
File
, then
Page
 
Setup
 2. Click the
sheet
tab3. Click in
rows
to repeat at top box4. Click the Red Collapse dialog button on right side of box5. Select rows containing titles to repeat when printing
8. Scroll lock can be useful
1. Press Scroll Lock (this causes a little "Scroll Lock" light to go on).2. To scroll horizontally, one column at a time, press the left arrow key or the rightarrow key. To scroll vertically, one row at a time, press the up arrow key or thedown arrow key.
 
Advanced ExcelDeb’s 30 Tips
2of 5
9. Placing a Single entry in multiple cells
1. Select the range or nonadjacent cells2. Type the entry3.
Ctrl-enter
to put the data in all the cells
10. Copy a range of cells
1. Select cell(s) to copy then point2. Hold down the ctrl key as you drag on the + sign
11. Insert another line in a cell -
alt-enter
12. Sort List Using Menu
1. Select any cell in list.2. Click
Data
on menu, then click
Sort
 3. Select Primary and secondary fields to sort by,
OK
 
13. AutoFilter
(Easy way to filter certain criteria)
1. Click
Data
on menu2. Select
Filter
,
Autofilter
 3. Click on the
down arrow
next the fields that you want to query on4. Select
custom
for more options5. Click on
Data
,
Filter
,
Autofilter
to turn off
14. Advanced Filtering
(displays only rows in a list that meet predefined criteria)
1. Create a criteria range by inserting blank rows above list you want to filter.2. Copy column labels in the list to blank rows above the list.3. Enter criteria in the blank rows below the labels4. Do not include blank rows in the criteria range5. Select the database area including headers6. Select
Data
on menu,
Filter
,
Advanced
 
Filter
 7. List range is the part of the spreadsheet being filtered8. Criteria range is the area at the top with the column labels
15. Data Validation
 
(used to make sure that only correct data is entered)
1. Select cells to restrict2. Click
Data
menu, then click
validate
 3. Click
settings
tab4. Select whole number, decimal, date, or time
16. Subtotals
1. Select any cell in database area2. Click
Data
menu,
Subtotals
 3. Change in header (
vendor)
sum, total4. Replace current subtotals5. Summary below data
 
Advanced ExcelDeb’s 30 Tips
3of 5
17. Protect Worksheet Data:
 
(Locked cells is the default)
 
1. Select entire worksheet2. Format, Cells, Protection tab3. Click Locked check box to deselect it4. Select parts to protect and do Format, Cells, Protection, Lock5. Tools, Protection, Protect Sheet
18. Looking for inexact matches to search criteria
Find or Replace features for near-matches to criteria. Use wildcard characters in asearch string. like the DOS rules. The ? wildcard character is used in place of any singlecharacter and the * wildcard character is used for multiple characters.
19. Freeze Panes
To freeze your column labels: 
1. Select the row BELOW the row containing your column labels.2. Choose Window + Freeze Panes.
To freeze your row labels: 
1. Select the column to the RIGHT of the column(s) containing your row labels.2. Choose Window + Freeze Panes.
To freeze both row AND column labels: 
1. Select the cell in the row just below your column labels and in the column just to theright of your row labels.2. Choose Window + Freeze Panes.
20. Show Excel's complete Standard and Formatting toolbars (2000)
Configure Excel so that both toolbars appear in their own rows.1. Select View | Toolbars |2. Customize > Options tab3. Clear the Standard And Formatting Toolbars Share One Row check box andclick OK.
21. Parse Excel data without worksheet formulas (97/2000)
1. Enter first and last name data in column A of a worksheet.2. Select the data and choose Data | Text To Columns from the menu bar.3. Click Next on the Convert Text To Columns Wizard.4. Clear the check boxes in the Delimiters panel and select the Space check box.5. (If splitting data like a date, enter a slash (/) in the Other text box Click Next6. In the Destination text box, enter the worksheet cell where you want the split dataplaced, then click the Finish button.
22. Moving worksheets between Excel workbooks (97/2000)
1. Open the workbooks with your data.2. Choose Window | Arrange from the menu bar,3. Select the Horizontal option button, and click OK.4. Click and drag a worksheet tab from one workbook to another.

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