Produced By:

EDRM Site Visits and Workshop

Site visits allow you to experience live electronic documents and records management systems and gain
an insight into the look, feel and functionality of the system. Because you are actually at the host
organisation, we are very limited in the number of people who can attend.

5-6 May 2011

Rydges Lakeside Canberra, Australia

During the course you will discuss the challenges, new opportunities and
best practices with the host organisations and witness key developments Visit the sites of:
through live system demonstrations. Department of Defence
You will leave this event enthused and with critical insights on how to:
Australian Communications and
Establish a clear business case for document and records Media Authority (ACMA)
management
Overcome the challenges in implementing an EDRM strategy and
system in your organisation Geoscience Australia
Comply with legislation and requirements regarding information
retention, disposal and accessibility
Understand the capabilities of SharePoint 2010 for document and
records management
Achieve organisation-wide understanding and involvement in
recordkeeping

“Great to see practical examples of EDRMS implementations in similar

organisations to mine” – CRS Australia

“Really enjoyed the practical presentations and networking” –

GORDON Institute of TAFE

“Hearing the experiences of other organisations in their workplace with the

opportunity to ask questions is extremely valuable and a great way to learn” –
Department for Environment and Heritage (SA)

Workshop: 6 May 2011

Learn about the document and records management
capabilities of SharePoint in a workshop facilitated by:
Synergy Corporate Technologies
Book before 8 April 2011 to
receive your early bird discount!
www.arkgroupaustralia.com.au
EDRM Site Visits and Workshop
Two-day site visits and workshop
5-6 May 2011
Rydges Lakeside Canberra

Benefits of site visits

Experience live demonstrations of each host organisation’s document and records
management system
Gain an insight into the look, feel and functionality of the system at each site
Benefit from an interactive course format for an optimum learning experience
Explore the areas and applications that are of particular interest to your company
Enjoy superb networking opportunities
Discuss the wider issues of document and records management strategies

DAY ONE, Thursday, 5 May 2011 1.00 Transportation to Department of Defence

The Department of Defence is a large and complex organisation comprising
8.00 Registration and refreshments
approximately 80,000 members of the Australian Defence Force and Public
Service employees. Defence conducts its business Australia-wide and
8.30 Chairperson’s introduction and welcome
operates in military theatres around the world. In conducting its business,
The Chairperson will introduce the event objectives and discuss how the day
Defence generates a large number of records, both electronic and physical
will proceed. Attendees will participate in a brief “getting to know you”
(as of October 2010, 67 million records have been created and captured into
exercise, so that everyone is familiar with the backgrounds of their fellow
the Departmental recordkeeping system). Currently 30,000 staff use the
attendees, and the outcomes they hope to achieve from the event.
system and there are plans to expand this number to around 60,000 within
the next 2-3 years. This should satisfy the Department’s requirement for
8.45 Transportation to Geoscience Australia
record management functionality into the foreseeable future. Coordination of
Geoscience Australia is a world leader in providing first class geoscientific
the Department’s records management policy, strategy and implementation
information and knowledge which enables government and community to
is a joint effort between various areas of Defence.
make informed decisions about the exploitation of resources, the
management of the environment, the safety of critical infrastructure and the
1.30 Implementing an IM strategy in Defence
resultant well being of all Australians. Geoscience Australia looks at key
Defence's Information Management Strategic Framework
issues such as the global attractiveness of Australia's offshore and onshore
EDRMS sustainment and rollout
exploration, improved resource management and environmental protection.
EDRMS demonstration
Geoscience Australia plays a key role in developing a sustainable energy
Other information management initiatives and projects including the
supply for Australia's future. The outcome of our work is enhanced potential
Information Publication Scheme and Content Management System
for the Australian community to obtain economic, social and environmental
project
benefits through the application of first class research and information.
ICT projects supporting Information Management in Defence
Ms Rhonda Henry, Director Corporate Information Management Improvement;
9.15 Geoscience Australia’s EDRM journey
Ms Joanne Kemp, Director Information Management Systems Sustainment;
Overcoming the challenges
Mr Neil Phillips, Special Advisor Freedom of Information
Plans for the future
Mr Doug Wilson, Director Information Architecture
Ben Miller, A/g Manager, Records Management Unit
Department of Defence Fact File
Geoscience Australia Fact File
Total number of employees: approximately 80,000
Total number of employees: 850
Number of employees in document and records management division: 12
Number of employees in document and records management division: 4
(policy), 5 (systems sustainment – not including contractors)
Technology used: TRIM 6.2.1
Technology used: Objective
12.15 Networking lunch
4.30 Chairperson’s closing remarks and transportation back to the Rydges
Lakeside Canberra

Supported By:

In collaboration with:
 Please ask to be put on the waiting list for our next EDRM site visit if the event is sold-out.

www.arkgroupaustralia.com.au

DAY TWO, Friday, 6 May 2011 1.00 Transportation to the Rydges Lakeside Canberra and hear from
Synergy Corporate Technologies
8.00 Registration and refreshments Synergy Corporate Technologies is a specialist SharePoint services and
training company offering services and courses in all states of Australia. Part
8.30 Chairperson’s re-cap and introduction to day two of a global organisation, Synergy’s Asia Pacific regional operations are
serviced by offices in Australia, Singapore, Hawaii and the west coast of the
8.45 Transportation to Australian Communications and Media Authority United States. Simon Rawson is a Director and Senior Consultant with
(ACMA) Synergy Corporate Technologies, specialising in document management for
The Australian Communications and Media Authority (ACMA) is a over 10 years in the Asia Pacific region.
government agency responsible for the regulation of broadcasting, the
internet, radiocommunications and telecommunications. The ACMA’s 1.30 Improving document and records management with SharePoint 2010
responsibilities include promoting self-regulation and competition in the SharePoint 2010 provides substantially improved document and records
communications industry while protecting consumers and other users, management capability by comparison with previous SharePoint versions.
fostering an environment in which electronic media respect community
standards and respond to audience and user needs, managing access to This workshop will answer the following questions:
the radiofrequency spectrum, and representing Australia’s communications What are the capabilities in SharePoint 2010 for document, records
interests internationally. and taxonomy management?
How do these relate to the social and collaboration capabilities in
9.15 Recordkeeping at ACMA SharePoint?
Current recordkeeping situation at ACMA IHow does SharePoint stack against the National Archives of Australia
EDRMS implementation to date (NAA) ‘Principles and Functional Requirements for Records in
Benefits and challenges Electronic Office Environment’?
Future steps What third-party products are available to ensure SharePoint is
Stephen Bounds, Deputy CIO, Information Management compliant with NAA and Australian Government Information
ACMA Fact File Management Office (AGIMO) requirements for records management
Total number of employees: 690 and accessibility?
Number of employees in document and records management division: 4
Technology used: TRIM, SharePoint + RecordPoint In addition to the above (accompanied by demonstrations), attendees will
work on a number of hands-on exercises illustrating a number of the
12.15 Networking lunch capabilities in action.
Simon Rawson, Director and Senior Consultant

4.30 Chairperson’s closing remarks and end of the event

To better manage organisational information and mitigate the significant risks and costs of
ineffective information management, many public sector organisations are looking into
implementing an electronic document and records management systems (EDRMS).

However, approximately 90% of electronic document and records management programs

fail, mainly because they are treated as technology projects rather than information
projects designed to improve organisational performance.

This event is offering a rare opportunity to gather practical information and solutions from
visiting organisations who have successfully implemented an EDRMS and overcome the
key obstacles associated with achieving electronic document and records management
success, and are proud to showcase their achievements.
 4 ways to book
Fax back this form on
℡
Tel: +61 1300 550 662

aga@arkgroupasia.com

Ark Group Australia Pty Ltd
+61 1300 550 663 Main level, 83 Walker Street,
North Sydney, NSW 2060

EDRM Site Visits and Workshop SO-WEB

5 - 6 May 2011, Rydges Lakeside Canberra
Early bird Member discount Standard
08 / 04 / 11 08 / 04 / 11 pricing
(not with any other offer) (not with any other offer)

Site Visits &

Workshop † Save $200
$2495 + GST † Save $250
$2445+ GST † $2695 + GST
= $2964.50
= $2744.50 = $2689.50

Please indicate which association you are a member of: †RIM †IIM †ASTC-VVIC †ASTC-N
NSW
†ALIA

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Please note: Payment must be received in full prior to the event to guarantee your place
Event Venue and Accommodation
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Canberra. Please contact the hotel directly to make
your reservation, quoting ‘Ark Group Australia’ as your
reference.
Rydges Lakeside Canberra
Expiry date
London Circuit
Canberra City
Cardholder’s name ACT 2600
Phone: +61 2 6247 6244
Cardholder’s signature http://www.rydges.com

† Payment enclosed (Cheques should be made payable to Ark Group Australia Pty Ltd)
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Booking conditions
1. Bookings can be submitted at any stage prior to the event, subject to availability. A limited allocation is being
held and booking early is therefore recommended.
In the event of the booking not being accepted by Ark Group Australia the total amount will be refunded.
2. Payment must be received in full prior to the course.
3. All speakers are correct at the time of printing, but are subject to variation without notice.
4. If the delegate cancels after the booking has been accepted, the delegate will be liable to the following Sponsorship or Exhibition Opportunities
cancellation charges:
„ Cancellations notified over 45 days prior to the event will not incur a cancellation fee.
„ In the event of a cancellation being between 45 and 30 days prior to the event, a 20% cancellation
If you are interested in sponsoring or
fee will be charged.
„ For cancellations received less than 30 days prior to the event, the full delegate rate must be paid and no
exhibiting at this event,
refunds will be available.
5. All bookings submitted by e-mail, fax, or over the telephone are subject to these booking conditions.
for further information please contact:
6. All cancellations must be received in writing.
7. Ark Group Australia will not be held liable for circumstances beyond their control which lead to the
Email: aga@arkgroupasia.com
cancellation or variation of the programme.
8. All bookings, whether Australian or overseas will be charged Australian GST at the prevailing
rate at the time of booking.
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