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DAS Prioritized Reduction Options

DAS Prioritized Reduction Options

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Published by: Statesman Journal on Feb 12, 2011
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Department of Administrative Services
2011-2013 BienniumAgency Number:
10700
Reductions Included in Governor's Balanced Budget
12345678$ 912131415
Dept.InitialsPrgm. or ActivityInitialsProgram Unit/Activity DescriptionGFLF OF NLOF TOTAL FUNDSPos.FTE
Impact of Reduction on Services and Outcomes
DeptPrgm/Div
001DASDOEliminate Services and Supplies Inflation of 2.4% $ 53,018 $ 53,018 0 0.00Will have some impact on ability to replace and purchase goods and services, depending on price increases in the2011-13 biennium001DASDOReduce Personal Services Costs 5.5% $ 198,112 $ 198,112 0 0.00 Taken by BAM for all agencies001DASDOFurther reduce Services and Supplies funding $ 60,027 $ 60,027 0 0.00Will impact the ability to ensure lifecycle replacement of desktop tools for DO employees, reduces ability to providefunding in cooperation with partners for needed training and other employee tools.002DASBAMEliminate Services and Supplies Inflation of 2.4% $ 47,759 $ 47,759 0 0.00BAM has been more aggressively managing its services and supplies budget over the last year, specifically arounddata storage costs and data processing requirements. This reduction is possible with that continued datamanagement.002DASBAMReduce Personal Services Costs 5.5% $ 403,205 $ 403,205 0 0.00 Taken by BAM for all agencies002DASBAMRestructure SABRS section $ 114,076 $ 114,076 0 0.00 Eliminates additional services and supplies003SCDEliminate Services and Supplies Inflation of 2.4% $ 384,204 $ 384,204 0 0.00 Taken by BAM for all agencies003SCDReduce Personal Services Costs 5.5% $ 506,793 $ 506,793 0 0.00 Taken by BAM for all agencies003DASSCDReduce State Data Center and printing costs. About $100,000 is a loss of capacity and about $200,000 is a cost shift, if agencies print the electronicpayroll reports $ 680,218 $ 680,218 0 0.00About $100,000 is reduced computer time to generate SFMA reports. SFMA reports would only be generated twotimes per month rather than weekly. Almost $200,000 reduction is cost to print payroll reports, which would only beavailable electronically004EISPDEliminate Services and Supplies Inflation of 2.4% $ 552,841 $ 552,841 0 0.00 Taken by BAM for all agencies004EISPDReduce Personal Services Costs 5.5% $ 331,848 $ 331,848 0 0.00 Taken by BAM for all agencies004DASEISPDReduce division’s capacity to provide contracted e-government relatedapplication development and quality assurance services to agencies. This is anongoing reduction in pass through limitation in the e-Government and ITInvestment and Planning section budgets $ 635,120 $ 635,120 0 0.00Agency needs for e-government application development and third party quality assurance services on major ITprojects are expected to decrease in 2011 -13. This reduction will reduce the division’s capacity to provide or broker agency access to division contracts for these types of services. State agency access to the e-Governmentcontractor services will be diminished. DAS ability to directly contract for third party quality assurance services toprovide risk assessments and QA oversight of agency projects will be diminished.004DASEISPDFurther reduce division’s capacity to provide contracted e-government relatedapplication development and quality assurance services to agencies. This is anongoing reduction in limitation in the e-Government and IT Investment andPlanning section budgets commensurate with diminishing agency projects. $ 650,455 $ 650,455Agency needs for e-government application development and third party quality assurance services on major ITprojects are expected to decrease in 2011 -13. This reduction will further reduce the division’s capacity toprovide/broker agency access to division contracts for these types of services. State agency to the e-Governmentcontractor services will be further diminished. DAS ability to directly contract for third party quality assuranceservices to provide risk assessments and QA oversight of agency projects will be further diminished.004DASEISPDFurther reduce division’s capacity to provide contracted e-government relatedapplication development and quality assurance services to agencies. This is anongoing reduction in limitation in the e-Government and IT Investment andPlanning section budgets commensurate with the reduction in agency projects.Reduce the e-Gov. program Other S&S budget. This is an on-going reduction ine-Gov. $ 1,782,998 $ 1,782,998 0 0.00Agency needs for e-government application development and third party quality assurance services on major ITprojects are expected to decrease in 2011 -13. This reduction will further reduce the division’s capacity toprovide/broker agency access to division contracts for these types of services. State agency to the e-Governmentcontractor services will be further diminished. DAS ability to directly contract for third party quality assuranceservices to provide risk assessments and QA oversight of agency projects will be further diminished. This $114,296reduction will diminish the e-government program ability to access professional services needed to effectivelyoperate the e-government program004DASEISPDReduce the funds available to initiate and complete agency GIS Framework DataDevelopment projects $ 372,828 $ 372,828 0 0.00The Oregon Geographic Information Council (OGIC) member agencies support the establishment and managementof a Framework data development and implementation team (FIT) program, through statewide assessment funds tothe DAS EISPD GEO program. Each biennium, State and Local governments submit proposed project applicationsrequesting an “award” of FIT funds to initiate and implement framework data development projects that benefitOregon’s GIS community. A multi-agency/jurisdictional evaluation team reviews the proposals and makesfunding/”award” recommendations to OGIC. Upon OGIC approval/selection, interagency agreements are put inplace and funds are disbursed as projects are completed over time. Often agency project applications request theuse of FIT funds as “Match” for other funds the agency has been able to attract to the project. This reduction willresult in a dramatic reduction in the FIT funding program, state agency loss of matching funds and the result in thecancellation or termination of proposed/active GIS data development projects at the state and local level.006HRSDEliminate Services and Supplies Inflation of 2.4% $ 218,315 $ 218,315 0 0.00 Taken by BAM for all agencies006HRSDReduce Personal Services Costs 5.5% $ 491,750 $ 491,750 0 0.00 Taken by BAM for all agencies006DASHRSDEliminate the training program. $ 2,185,731 $ 2,185,731 0 0.00NOTE: Limitation Only. FTE goes to OPS to make LD PCS3 permanent.Discontinue IT, end user computer training and eliminate the trainer and contract training/training logistics support.Agencies wishing to provide in-class training for employees (Office Suite end-user, Project Management, ITTechnical, etc.) would need to either provide for in-house training or contract out for courses.011DASCIPendleton Parking Lot Improvements $ 220,000 $ 220,000 0 0.00 Safety hazards from ice damaged concrete, unlevel walking surfaces will continue to exist011DASCIEugene Elevator Upgrade $ 150,000 $ 150,000 0 0.00 More frequent failures of elevator operation.011DASCILighting Upgrade Approx. 20 Bldgs, Phase 1 $ 500,000 $ 500,000 0 0.00 Move from manual control to automatic control. Energy savings not achieved011DASCIPendleton 201 & 202 Security System $ 100,411 $ 100,411 0 0.00 Failure to secure both buildings and data housed in buildings.013FACEliminate Services and Supplies Inflation of 2.4% $ 827,737 $ 827,737 0 0.00 Taken by BAM for all agencies011FACReduce Personal Services Costs 5.5% $ 1,422,464 $ 1,422,464 0 0.00 Taken by BAM for all agencies011DASFACOne time cash transfer from Capital Projects Fund $ 8,000,000 $ 8,000,000 0 0.00011DASFACAbolish Vacant Positions $ 317,134 $ 317,134 3 3.00011DASFACPlanning & Construction Program Elimination $ 1,115,678 $ 1,115,678 5 5.00 Switches focus to supporting DAS facilities and managing outside resources when required011DASFACEliminate Operations & Maintenance Custodial Services Program $ 2,975,735 $ 2,975,735 61 61.00Custodial services, at existing levels, would be provided to DAS customers by outside contractors. Includes addback for Article 13 benefits011DASFACReduce Operations & Maintenance Security Services $ 237,423 $ 237,423 0 0.00 Reduces OSP and private security patrols for Portland facilities011DASFACReduce Business Services support $ 240,922 $ 240,922 2 2.00 Reduces accounting and admin. Suport for Facilities Division013SSDEliminate Services and Supplies Inflation of 2.4% $ 2,793,528 $ 2,793,528 0 0.00 Taken by BAM for all agencies013SSDReduce Personal Services Costs 5.5% $ 1,950,281 $ 1,950,281 0 0.00 Taken by BAM for all agencies013DASSSDSurplus-Decrease credit card limitation $ 180,000 $ 180,000 0 0.00 The Surplus program has not accepted credit card payments since 11/2009. This is in line with industry standards.013DASSSDSurplus-Decrease limitation for freight services $ 77,328 $ 77,328 0 0.00 The Surplus program discontinued freight services 8/2009013DASSSDFleet-Portland and Eugene motor pool are sold; Fleet will no longer beresponsible for the rent $ 588,000 $ 588,000 0 0.00Portland Motor Pool and Eugene Motor Pool should be sold prior to next biennium, Fleet will no longer beresponsible for the rent. Possible cost shift if sold to another state agency. Not only for rents, but also for purchaseof the Motor Pool.013DASSSDP&D-Elimination of Forms Distribution Unit $ 286,912 $ 286,912 3 2.75This is a complete elimination of the DHS Forms Distribution Unit (P&D acts as a Forms Fulfillment entity for DHS)shifting all management responsibilities and associated costs to DHS. Possible that this may not be a cost shift,since DHS is looking at eliminating the program as well.013DASSSDP&D-Elimination of one (1) Mainframe printer $ 368,746 $ 368,746 0 0.00Eliminates one Mainframe Printer, reducing total printers to two continuous sheet printers, three cut sheet printers,and two impact printers. May increase turnaround time for print during peak times.013DASSSDP&D-Elimination of DHS Satellite $ 143,199 $ 143,199 1 1.00This is a complete elimination of the DHS Satellite Copy Center shifting all management responsibilities andassociated costs to DHS.013DASSSDRisk-Eliminate receptionist position (one of one Office Spec 2) $ 106,294 $ 106,294 1 1.00Currently a vacant position. Customers have increased wait time for phone calls and delays in complaintprocessing. Due to increased workload of remaining staff, entry level claims moved to higher level adjuster impacting their ability to handle more complex claims.013DASSSDSPO-Eliminates 2011-2013 Partners in Public Purchasing Conference $ 82,500 $ 82,500 0 0.00Eliminates discount-priced, major training event for state & local agency purchasing professionals and suppliers;Limits training opportunities to state agencies who need to obtain state certification credits
Priority
(rankedwithhighestpriorityfirst)

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