Sarah Hartley Ranuast-5@166-afth4729d@uhatdathayknow com Dear Ms Hartley Fe: Request for Information: Ref. No: CEX/8BXE6M “Thank you for your request for information, which was received by the City Councl on 30 November 2010 and has been considered, as requested, under the provisions of the Freedom of Information Act 2000. | apologise for the delay in respon Your request is reproduced below, together with my response on each point. Unless otherwise stated, responses relate to the past five financial years. You have asked for the full cost ofthe office of the Lord Mayor. “I would like to request the folal cost and also the itemised cost under the following headings for thelast 5 years 1. The extra allowance that the councilor fufling the role of Lord Mayor RESPONSE: The Lord Mayor Is appointed for a one year term of office at the ‘Annual Council meeting in May each year. The allowance paid to the Lord Mayor ‘or the past 5 municipal years is as follows:- e 2005/06 21,250.00 2006/07 “18'340.00 2007/08 221370.00 2008/09 22,873.00 2008/10 23,387.00 Total 108,220.00 “The Lord Mayor olected in May "06 died in office and served only until ‘August. There was then a gap in ofice until October 2. The cost ofall staf who work in the Lord Mayors office. RICSPONSE: The actual costs for the past five years are as follows Exceptional statfing issues led to a one-off increase in staff costs in 2009/10. £ 2005/08 125,041.00 200807 132,431.00 2007108 137,831.00 2008/08 139,661.00 2009/10 Total3. The cost ofthe council official cars used to transport the Lord Mayor RESPONSE: We have one civic car, which is currently a Volw $80 DS, leased on a 3 year contract. Leasing and petrol costs aro as follows. The averaye number of engagements wats stout 680, Approxinnatey (wo this lof engagements are outside the Town Hall. Leasing Petrol «=Total £ £ £ 2005/06 8172.00 710.00 8882.00 2006807 8172.00 820.00 8992.00 2007108 «8172.00 813.00 8985.00 2008/09 8532.00 1102.00 9634.00 2009/10 8532.00 __1220,00 9861.00, 75,354.00 4. Any allowance for clothing received by the Lord Mayor for themselves or for their partner. RESPONSE: There is no separate clothing allowance. 5. Expenses for food for the Lord Mayor and food and hospitality for guests of the Lord Mayor. RESPONSE: The cost of providing hospitality to quests received in the Lord Mayor's Suite is as follows. Guests range from visiting cignitaries to ‘community groups and schoolchildren. These figures do not cover the cost of hospitality for major civic events such as Remembrance Sunday and Civic ‘Sunday. 2005/08 2006/07 1007/08 2008/09 2008/10. Total 6. Expenses for travel within the UK fe 1040.00 890.00 1190.00 1013.00 877.00 3010.00 RESPONSE: Travel costs under this heading were: 2005/06 2006/07 2007/08 2008/09, 2009/10 Taxis £ 63.00 464,00 "85.00 394.00 767.00 Train £ Boooo 150. Mise. & Subsistence £ 290,00 167.00 254.00 137.00 168.00 Hire cars £ 269.00 1392.00 2217.00 2687.00 2779.00 Total £ 622.00 2023.00 2556.00 3218.00 3864.00, 2283.00 Hire cars are used mainly on occasions when the Deputy Lord Mayor undertakes engagements in addition to the Lord Mayor.7. Expenses for travel outside the UK but within the EU RES°ONSE: Travel costs under this heading were £22.00 in2008/10 only. 8. Expenses for travel outside the EU. RESPONSE: Travel costs under this heading were: £ 2005/08, 662,00 2006/07, NA 4007/08 68.00 2008/09, 3590.00 2008/10, N/A Total 3520.00 9. Estimated cost of the office space occupied by the ‘Ofice of the Lord Mayor: RESPONSE: This information is not held as no charge is kvied for office space, 10.Cost of offical photographs RESPONSE: The cost ofthe oficial Council photograph and bography are:- e 2005/06 515.00 200607 529.00 4107/08 547.00 2008/08 550,00 2008/10 615.00 Total 2756.00 11.Cost of any Lord Mayor's dinner RESPONSE: This information is not held as we do not havea Lord Mayor's dinner, Please note that the ahove Information may be subject to copyright. Freedom of Information does not give you an automatic right to re-use this information| in a way that would infringe copyright, for example, by publishing the information or making multiple copies. Please note if you aro not satisfied with this response you may ask for an interral roview. Hf you wish to complain. you. should contact Lynn Evans, Information Compliance Officer (informationcompliance @manchester.govuk) in the first instance. Your complaint will be considered by a senior officer who has notalready been involved with this response. lf you require more information about the Councils access to information complaints procedure this can be ‘downloaded from bltov/wivn manchester.gov.uk/site/scripts/documents info.php category1D=20003 1&document 1D=122&pageNumber=3 ‘Altematively, i you prefer a paper copy, please let me know. Hf you remain dissatisfied after an intemal review has been undertaken, you hhave a right to apply o the Inlormation Commissioner (IC) for a decision.’ The IC wil normally expect you ‘o exhaust the Counci's complaints machinery bbelore considering your complaint ‘The Information Commissioner can be contacted at: Information Commissioner's Office Wyelife House Water Lane Wilmstow Cheshire SKO SAF Please remember to quote the reference number above in any future ‘communications, Yours sincerely Marilyn McGuinness Execuive Assistant