INDIAN DISTRIBUTOR’S

INFORMATION SYSTEM

By Group no. 3
Jyoti kumari(10081)
N. Sourya Subhanjan (10089)
Rahul Jain (10096)
Sarita G Krishnan (10103)
Sumith Jain (10111)
 Introduction
• Indian Distributors Ltd. imports goods from third world
countries and sell them in India
• It sells large ranges of machines and household consumable
products
• External activities
• Sales to wholesalers and retailers
• Payment from customers & to suppliers
• Internal activities
• Maintaining inventory record
• Maintaining sales details
• Maintaining record of the amount due
• Generate reports for division-wise sales
 Objective
• To recommend process automation, develop an Order
processing system and reduce inefficiency & errors
• It includes
• Maintaining an inventory record of inflow and outflow of all
items
• Improving billing system
• Maintaining a record of all the customers & suppliers
• Better order processing system
 Constraints
• Time limitation
• Resistance for change from people
• Scattered information
 Current System

• Uses paper-based system to store & analyze information

• Problems
• Maintaining documents
• Need for extra man power
• Documents not secured
• Time consumption
• Unsatisfied customer
 Proposed system
• Processes to be automated
• Maintaining customers details
• Maintaining inventory
• Payments received and due from customers
• Generation of sales reports
• Benefits to the organisation
• Data security
• Minimizing large documentation
• Reducing redundancies
• Better relationships with the customer
• Greater sales and profits
• Reducing the extra manpower
 Entities

• Customers
• Bank Account
• Warehouse
• Manager
• Product
Context Analysis Diagram
Data Flow Diagram
 Product
Product Division
Division

Product
Product Price
Price
Customer
Customer ID
ID Customer
Customer Name
Name
Product
Product ID
ID

Entity
Relationship
Diagram

Orders
Orders Products
Products
Customer
Customer

Stored
Stored in
in
Deposits
Deposits

Warehouse
Warehouse
Bank
Bank A/c
A/c

Product
Product Id
Id Stock
Stock Availability
Availability
A/c
A/c No.
No.
 Decision tree
(Credit period)

No
No new
new order
order can
can be
be
placed
placed

Yes
Yes

Credit
Credit Period>45
Period>45

No
No new
new order
order can
can be
be
placed
placed
No
No
Yes
Yes

Credit
Credit amount
amount >
>
100000
100000

No
No

new
new order
order can
can be
be placed
placed
 Decision tree
(Discount)

Discount
Discount 20%
20%

Yes
Yes

Bill
Bill amount>200000
amount>200000
Discount
Discount 10%
10%

No
No
Yes
Yes

Bill
Bill amount
amount >
> 100000
100000

Discount
Discount 5%
5%
No
No
Yes
Yes

Bill
Bill amount
amount >
> 50000
50000

No
No

No
No Discount
Discount
 Decision tree
(Inventory level)

No
No new
new order
order to
to be
be placed
placed

Yes
Yes

Inventory
Inventory
Level>
Level> Reorder
Reorder level
level

No
No

place
place order
order
 Normalized table

1.Customer data table

Serial No. Customer Customer Name Address E-mail id Phone Type

ID number

             

             

             

             
 2.Order table

Order date Customer ID Invoice no. Product ID Quantity Division

           

           

           

           
 3.Inventory data table

Product ID Product Name Quantity available Price

       

       

       

       
 4.Division table

Division ID Division Name

   

   

   

   
Conclusion
Thank you