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How to Work in Excel

How to Work in Excel

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Published by: patty1812 on Mar 04, 2011
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Excel 2007 Fill Down Command
An Excel Keyboard Shortcut
Use the Fill Down Command with a Keyboard ShortcutThis Excel tip shows you how to apply the Fill Down command in an Excelspreadsheetusing akeyboard shortcut.The key combination that applies the Fill Down command is:
y
 
Ctrl
+
D
 
Example of How to Applying the Fill Down command using a Keyboard Shortcut
 
Note:
For help with this example, see the image to the right.1.
 
A
dd a number, such as
395.54
tocellD1 in Excel.2.
 
A
dd formatting, such as changing the font color and background color of cell D1.3.
 
Drag selectcells D1 to D7 tohighlightthem. 4.
 
Press and hold down the
Ctrl
key on the keyboard.5.
 
Press and release the "
D
" key on the keyboard without releasing the
Ctrl
key.
Excel Undo
An Excel Keyboard Shortcut
 
 Undo changes in Excel Using a Keyboard ShortcutThis Excel tip shows you how to "undo" changes made to an Excelspreadsheetusing a keyboardshortcut.
Note:
It's important to remember that when you use Undo, it "undoes" your actions in the exactreverse order that you applied them.Related article:Excel 2007's Undo Feature.The key combination used to "undo" changes:
y
 
Ctrl
+ "
Z
"
Example of How to Undo Changes using a Keyboard Shortcut
 
Note:
For help with this example, see the image to the right.1.
 
Type some data into acell, such as
A
1 in the spreadsheet and press the
Enter
key on thekeyboard.2.
 
Click on that cell to make it theactive cell.3.
 
Click on
 Home
tab of theribbon.4.
 
A
 pply the following formatting options to your data:
o
 
change the font color,
o
 
widen the column,
o
 
underline,
o
 
change the font type to
A
rial Black,
o
 
center align the data5.
 
Press and hold down the
Ctrl
key on the keyboard.6.
 
Press and release the letter "
Z
" on the keyboard.
 
7.
 
The data in the cell should change back to left alignment as the last change (center alignment) is undone.8.
 
Press and hold down the
Ctrl
key on the keyboard again.9.
 
Press and release the letter "
Z
" on the keyboard twice without releasing the
Ctrl
key.10.
 
 N
ot only will the underline be removed but the font will no longer be
A
rial Black.11.
 
This happens because, as mentioned above, the undo feature "undoes" your actions in theexact reverse order that you applied them.
ALT - TAB Fast Switching in Windows
An Excel Keyboard Shortcut
The
AL
T - T
A
B Fast Switching Window
AL
T - T
A
B Fast Switching, known as
Wind 
ows Fl 
ip
in the Vista and Windows 7 operatingsystems is a quick way to move between open documents - such as two separate Excel files - inWindows.Using the keyboard to accomplish a task on a computer is usually much more efficient than usinga mouse or other pointing device, and
AL
T - T
A
B Fast Switching is one of the most used of these keyboard shortcuts.
Using ALT - TAB Fast Switching
 
Note:
For help with this example, see the image to the right.1.
 
O
 pen at least two files in Windows. These can be two Excel files or an Excel File and aMicrosoft Word file for example.2.
 
Press and hold down the
Alt
key on the keyboard.3.
 
Press and release the
Tab
key on the keyboard without letting go of the
Alt
key.4.
 
The
AL
T - T
A
B Fast Switching window should appear in the middle of your computer screen.

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