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Table Of Contents

How to Use This Book
Getting Started Is the Toughest Step
Consider a Time Study
Assess Your Problem Areas
Establish Clear Goals for Your Job
Write Down Your Goals and Objectives
Set Clear Goals for Time Use
Set Daily and Weekly Objectives
Start Your Day the Night Before
Don’t Procrastinate
Pareto’s Principle: 80–20
The ABCs of Prioritizing
Write Down Tasks as You Receive Them
Set Deadlines for Assignments
Under-Commit and Over-Deliver
Make a To Do List
Use the To Do List!
Share the To Do List
Update the To Do List
Organize Your Workspace: General
Organize Your Workspace: The Desktop
Organize Your Workspace: Paper Files
Organize Your Workspace: Folders
Organize Your Workspace: Electronic Files
Organize Your Workspace: Contacts
Organize Your Workspace: Cull Your Files
Handle Your Mail Efficiently
Use a Suspense File
Keep Only One Planner/Scheduler
What to Keep and What Not to Keep
What to Do With Draft Documents
Handle Business Cards
Know Your Best Working Hours
Make Critical Appointments at Your Best Times
Group Similar Tasks
Block Contingency Time Every Day
Scheduling: Step 2
Scheduling: Step 3
Scheduling: Step 4
Scheduling: Step 5
Use an Electronic Calendar
Make the Electronic Calendar Work
Attend Outside Meetings
Minimize Interruptions: Set Office Hours
The Second-Greatest Time-Killer
Handle Voice Mail
Your Voice-Mail Message
Use Caller ID Effectively
Handle Inbound Phone Calls
Handle Outbound Phone Calls
Keep Written Records of Phone Calls
Speaking Is Faster Than Writing Memos
Handle Your Paper Mail
Handle Your E-mail: When
Handle Your E-mail: Brevity
Handle Your E-mail: Files
Handle Your E-mail: Fight Spam
E-mail: Discourage the Jokers
E-mail: Organize Your Folders
E-mail: Write Clear and Direct Subject Lines
Copy and Paste Are Two of Your Best Friends
Handle Office Visits
Handle Paper Files
Magazines: Cull and Kill
Use a “Reading File”
Create a Contact List
Keep Software Current
Keep Your E-desktop Clean
Establish a Clean Filing System
Virus Protection: Not an Option
Who Knows Your Cell Phone Number?
Cell Phone: Set to Stun
To BlueTooth or Not to BlueTooth
Is Text Messaging for You?
Get Your Own Printer!
Get Computer Training to Get More Efficient
The Third-Greatest Time-Killer
Meeting Timing When Is Best?
Put a Time Limit on Meetings
Have an Agenda for Meetings
Use the Agenda Time the Elements
Distribute the Agenda in Advance
Train Yourself on Conducting Meetings
Attend Only the Meetings You Must
Communicate Your Work Style
The Geography of the Office
Relationships to Windows
Discourage “War Stories”
Learn to Delegate: Train Your Staff to Handle
Don’t Put It Off, Wimpy!
If It’s on the To Do List, Do It
Commit to the Job or Delegate It
“It’s Not My Job, Man!”
Beat the Fear of the Unknown
If You Are Not Interested, Get Interested
Schedule Travel Trips in Batches
Use Travel Time to Communicate
Use Travel Time to Prepare
Use Airplane Time to Catch Up
Set Personal and Family Goals
Don’t Overwork Yourself
Grocery Trips: Buy Bulk
Don’t Make Special Trips Combine Them
Don’t Be a Perfectionist
TV Time Sucks Away From People Time
Control Children’s Access to TV
Control Children’s Access to the Internet
Don’t Check Your Portfolio Every Day
Schedule Vacations and Take Them!
Index
About the Author
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Published by: Nagaphani Kumar Ravuri on Mar 09, 2011
Copyright:Attribution Non-commercial

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07/01/2011

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