2010 Annual Report

Duck Caldwell and Oakes Plimpton

Harvesting against Hunger

Boston Area Gleaners, Inc.

Board of Directors

We are very pleased with the progress of the organization in 2010, especially

as 2009 was a difcult year, when leadership was not unied and the

board of directors had dissolved. It was a daunting task for everyone

involved the rst few months, but through the efforts listed below, wenished out the year with a healthier organization than ever before. Goinginto 2011, we all feel condent that our primary mission – to glean anddeliver fresh produce to those in need – will be able to continue.

Although few funds were raised in 2009, Oakes personally received a“windfall” amount of money at the end of that year (a $10K loan repay-ment from a local farm, which he never expected to see), which he decided

to use as seed money in a newly dedicated effort to reorganize BAG in

2010. From there, a part-time administrator, Laurie “Duck” Caldwell, washired part time, on January 1, 2010, as the first-ever employee. OnJanuary 23, 2010, the brand new board of directors was elected.Oakes continued to work pro bono for the organization, putting in an aver-age of 20 hours per week as director and gleaning coordinator. The boardmet regularly each month during 2010. Listed below are a few highlights(in approximate chronological order) of the work they and the staffaccomplished.

Board Education

In an effort to create a stable and productive board, Rebecca Riccio of WriteChange was contracted for $200

to present a workshop to the board on lifecycle challenges of small, project-driven non-prots. It was clearthat in 2009, BAG had “hit the wall” of resource and energy, and therefore had to decide to go boldly forward

into organizational development, fold, or merge with a larger organization. The board did vote to investigatemerging with a larger hunger relief organization, but it was clear that organizational development was still

needed in order to make BAG “marketable” to larger organizations. A full summary of this workshop by

Rebecca is available upon request.

Diversied Funding and Collaborations

We began a conversation with Food For Free in Cambridge to pay BAG a fee for delivering gleaned produce.

Food For Free distributes fresh food daily to 75 food pantries, shelters, and kitchens in and around Boston,and raises funds in part to buy fresh produce from Chelsea Market and/or pay for the recovery and delivery

of fresh produce for the purpose of donation. We nally settled on $6 per full 1 1/8 bushel box (i.e. a bananabox). This new collaboration enabled us to spend more time in the elds and less on the road en route to

deliveries. Our fuel costs were suddenly cut by more than half, and so also our carbon footprint per pound

of gleaned and delivered food was signicantly lessened.

Fiscal Overview

In cash values, we nished 2010 in the black, but the long-term

goal is to cover the cost of our in-kind expenses as well (currentlyleaving us in the red), as the vast majority represents the director’sunpaid labor. While this is a stable arrangement in the shortterm, it is an unsustainable arrangement in the long term, basedthe ongoing need for gleaning shown by local producers andarea recipients. Are goal therefor is to cover our in-kind expenditures,in order to maintain the long term stability for the organization.

2010 Actual

14,9414,090Fundraising Events1,660Collections for Deliveries2,794Sale of BAG Merchandise1858,373Cash on hand from 20092,52534,56810,647Payroll Expenses2,777410Purchases (fundraising, member gifts)870Office Equipment1752,250Communications (phone, internet, domain, server)1,470Accounting and Legal4251,8681592,560994Postage and Printing860Licenses and Fees205Insurance1,279260Miscellaneous132

27,341

Excess of Income over Expenses (Cash)7,227In-Kind OperationsPro Bono Director ($20.25 fed rate X 20hrs/wk X 52) 21,060In-Kind services (computer programming and repair) 1,000In-Kind equpiment (1 cargo van and one computer) 2,800$24,860

$52,201

TOTAL Excess of Income over Expenses-17,633

2010 Income and Expenses

Operating Expenses

Boston Area Gleaners, Inc.

Grant and Foundation AwardsLoans or other Cash InjectionRevenueIndividual DonationsSupplies (office and operating)Rent ExpenseTransportationTotal In-Kind ExpensesWages

Net IncomeTOTAL COSTS FOR OPERATIONS (Cash + In-KinTotal Operating Expenses (Cash)

Advertising ExpensesIT Services (office systems and web)Conferences and TrainingBank Fees

BAG Gleaning and Salvage Recipients 2010

Arlington Public Housing ,Belmont Food Pantry, Bristol Lodge,Cambridge Economic Opportunity Committee (CEOC),CASPAR, Christian Life Center ,Community Cupboard Food

Pantry, Eliot Halfway House, Food For Free, Gateway Motel,Germaine Lawrence School, Greater Boston Food Bank, Helping

Hand Food Pantry, Lexington Food Pantry, Loaves and FishesFood Pantry, Lowell Transition House, Middlesex HumanServices, Mary’s House, Pine Street Inn, Project Soup,Red Cross, Rosie’s Place, Women’s Sandra’s Lodge, SalvationArmy, St Francis House,Veteran’s Shelter, Young AdultVocational Program

Scott A. ClarkeMyriel EykampJosh Hetrick

Secretary/Clerk

Helene Newberg, Esq

.Treasurer

Candice OyerOakes Plimpton

President

Sheri Siegel, DVMPatience TerryStaffLaurie “Duck” Caldwell

240 Beaver Street Waltham, MA 02452

781–894–3212

E-mail

volunteer@bostonareagleaners.org

Web: