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SAP FI 4.6 ExercisesFinancial Accounting - Chapter 11 Document Entry
OBJECTIVE:
To post several types of documents and understand how they are accessed inthe system.
UNLESS OTHERWISE STATED, POST ALL ENTRIES TO COMPANY CODE XXPHExercise 1. Create Additional Number Ranges
In order to post documents in the system, each Document Type must have a Number Rangeassociated with it. The document gets a number from the number range linked to thedocument type used in the document.Thus far, we have only created a number range for our Document Type XX. In this exercisewe must create number ranges for the other types of documents that will be postedthroughout the exercises.Create each of the following Document Number Ranges below.
Be sure to limit the size of your range (less than 500) and use the year 2000.
Although not listed here, each of thesenumber ranges is assigned to a specific Document Type. Thus, you will not have to worryabout the assignments. The table that shows the Document Type and its associated Number Range can be found using Transaction Code OBA7 or following the menu path fromExercise 2, Chapter 10.
 Menu Path:
­
IMG
­
Financial Accounting
­
Financial Accounting Global Settings
­
Document
­
Document Number Ranges
­
Overview
Screen Name: Number Ranges for Accounting Documents
Number Ranges to create:
01
12
14 through 20
Continued on next page…
Number ranges continued
22
51
Duplication or distribution of this material in any form to client personnel is strictly forbidden.©Copyright PricewaterhouseCoopers LLP, 1998.Page 1 March 15, 2000
 
SAP FI 4.6 ExercisesFinancial Accounting - Chapter 11 Document Entry
X
1 (X represents the actual letter here, not your initial)
XX (created in the previous chapter)*
Copy
all of the ranges above to CoCd
XXSF
(Go back to the IMG menu and use the“Copy to Company Code” (year specific) functionality. Use the year 2000)Note: THROUGH OUT THE EXERCISES, IF YOU GET AN ERROR MESSAGE STATING“IN TABLE T043G, THE ENTRY XXXX IS MISSING” THEN THE CUSTOMER/VENDOR MASTER RECORD IS MISSING THE TOLERANCE GROUP.
Exercise 2. Define a document type for G/L Postings – Enjoy
The accounting department of Boots-R-Us would like to take advantage of the “EnjoySAP”way of posting in FI so that the clerks do not have to enter posting keys and a document typefor each document. They decided to post a regular G/L transaction using the document typeSA for both company codes (i.e., Philadelphia and in San Francisco). They want to use thesame document type regardless of the transaction (Invoice or Credit memo). Define thisdefault document type in IMG to prepare for G/L postings.
Menu Path:
­
IMG
­
Financial Accounting
­
General Ledger Accounting
­
Business Transactions
­
G/L Account Posting
­
G/L Account Posting - Enjoy
­
Define Document Types for Enjoy Transaction
Screen Name: Change View “Document Types for Enjoy Transactions”: Overview
Select
<New Entries>
. Enter your company code
XXPH,
account type
G/Laccounts
and the document type
SA
.
Repeat the above steps for 
XXSF
.
<Save>
your entries.
Exercise 3. Define posting keys for G/L Postings - Enjoy
The accounting department at Boots-R-Us decided that they want to post a regular G/Ltransaction using posting keys 40 for debit entries and 50 for credit entries. Define thesedefault posting keys in IMG to prepare for G/L postings.
Menu Path:
Duplication or distribution of this material in any form to client personnel is strictly forbidden.©Copyright PricewaterhouseCoopers LLP, 1998.Page 2 March 15, 2000
 
SAP FI 4.6 ExercisesFinancial Accounting - Chapter 11 Document Entry
­
IMG
­
Financial Accounting
­
General Ledger Accounting
­
Business Transactions
­
G/L Account Posting - Enjoy
­
Define Posting Key for G/L Account Posting
Screen Name: Maintain FI Configuration: Automatic Posting – Posting Keys
Note: This table is shared by all company codes existing in the same client. Your colleaguemay have defined the posting keys already. In that case, only view the entries and make surethey are correct.
Exercise 4. Post General Ledger Journal Entry – Enjoy
A. Attempt to post a journal entry to Account XX1131. Recall, based on theValidation Rule activated in Chapter 10, Exercise 6, you should not be able to do this.
Account XX1131 (Citibank - Checks Payable) is debited for $200.00.
Account XX8000 (Sales - Commercial) is credited for $200.00,
Menu Path:
­
Accounting
­
Financial Accounting
­
General Ledger
­
Document Entry
­
G/L account posting
Screen Name: G/L Account Posting 
Continued on next page
When you try to
simulate
the document (menu path: Document – Simulate) an error message should be invoked. If your Validation is not working, you may want to use theTrace function (go to your validation definition in IMG) to debug your error.
To facilitate future exercises, de-activate your Validation upon completion of thisexercise, by deleting the validation field and activation level, Save.Menu Path:
­
IMG
­
Financial Accounting
­
Financial Accounting Global Settings
Duplication or distribution of this material in any form to client personnel is strictly forbidden.©Copyright PricewaterhouseCoopers LLP, 1998.Page 3 March 15, 2000

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