Published by the CIVICUS Affinity Group of National Associations
ResourceGuide forNationalAssociations
How to establish a National Association
2
Table of contents
1
Introduction ........................................................................................................... 4
1.1
Purpose of the guide .................................................................................... 4
1.2
Methodology ................................................................................................. 5
1.3
Structure of the guide ................................................................................... 5
2
Understanding national associations .................................................................... 6
2.1
What is a national association? .................................................................... 6
2.2
Why do people and organisations set up national associations? ................. 6
2.3
Benefits of a national association ................................................................. 8
3
Establishing a national association .....................................................................10
3.1
The process ................................................................................................10
3.1.1
Strategic intent........................................................................................11
3.1.2
Core group..............................................................................................12
3.1.3
Action plan ..............................................................................................15
3.1.4
Financing the plan ..................................................................................15
4
Institutional arrangements...................................................................................16
4.1
Institutional form and structure ...................................................................16
4.2
Registering a national association ..............................................................19
4.3
Governance ................................................................................................19
4.3.1
The Governing team or board ................................................................20
4.3.2
Decision making .....................................................................................21
4.4
Secretariat ..................................................................................................22
5
Running a national association ...........................................................................27
5.1
Strategic Planning ......................................................................................27
5.2
Membership ................................................................................................29
5.2.1
Criteria, Composition & Structure ...........................................................29
5.2.2
Membership Development Strategy .......................................................32
5.2.3
Representation and participation ............................................................33
5.2.4
Membership services..............................................................................36
5.2.5
Managing expectations ...........................................................................37
5.3
Profiling the association .............................................................................38
5.4
Planning and running campaigns/ joint action ............................................44
5.5
Advocacy and lobbying ..............................................................................46
5.6
Maintaining accountability and legitimacy ..................................................48
5.6.1
Understanding and building legitimacy ...................................................48
5.6.2
Understanding and building accountability .............................................49
5.6.3
Self-regulation ........................................................................................51
5.7
Financing a national association ................................................................51
5.8
Sustaining a national association ...............................................................55
5.8.1
Sustaining the vision and strategy ..........................................................56
5.8.2
Sustaining the resources ........................................................................56
35.8.3
Sustaining the Impact .............................................................................58
5.9
Measurement, monitoring and evaluation ..................................................58
5.9.1
Why the need M&E .................................................................................58
5.9.2
Guidelines for developing indicators .......................................................59
5.9.3
Planning your M&E programme .............................................................60
5.9.4
Who should participate ...........................................................................61
6
Relationships ......................................................................................................61
6.1
Working with donors ...................................................................................61
6.2
Working with government ...........................................................................62
6.2.1
State relations in a democracy ...............................................................60
6.2.2
State relations in a hostile environment ..................................................66
6.3
Working with the business sector ...............................................................68
6.4
Building coalitions and networks ................................................................68
6.4.1
Why associations build coalitions and networks .....................................68
6.4.2
Process of building coalitions and networks ...........................................69
7
Concluding Thoughts and Remarks ....................................................................70
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Focuses on the Legitimacy, Transparency and Accountability of National Associations
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