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2008 AGM Minutes

2008 AGM Minutes

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Published by: martinjones on Aug 29, 2008
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All attendees received a copy of the official Agenda and annual report of the SouthVillage Owners’ Association Second Annual General Meeting.
1.Call to Order
The Annual General Meeting was called to order at 7:00 p.m. by the Chair,Kelly Youngdale.
2.Welcome and Chair Address
The chair welcomed all attendees and outlined the evening’s procedures.
3.Adoption of Minutes
The February 15, 2008 minutes were adopted as motioned by Lionel Noletand seconded by Rick Piironen,
4.Financial Report
As motioned by Kim Dawson and seconded by Denise Dawson, the 2007Financial Statement as presented by Lionel Nolet was adopted.There are 133 sites without West Beach. Eight (8) of these are Developer lots for a total of 125 lots in South Village.
As motioned by Raymond Rousson and seconded by Lloyd Mackey the2008 Budget was accepted.As motioned by Frédéric St-Louis and seconded by Lloyd Mackey, theAnnual Audit was waived.2007 Dues - Eleven (11) owners still have to pay the 2007 dues.2008 Dues – 65 remain unpaid as of February 13, 2008 ($20,600)Further action will be considered by the Board of Directors/ManagementCommittee.Residents will be reminded of the importance of paying the dues asstipulated in our Covenants in the next SVOA Newsletter. A reminder letter may also be sent to owners owing yearly dues. Additional stepsmay be taken.
5.Communication/Residents Directory/Welcoming Committee
Susan Mackay presented the report.
6.Recreation – Social Committee
Denise Dawson presented the report.
7.Community Beautification Committee
Susan Mackay presented the report.
8.Physical Plant / Pool Committee
Rick Piironen presented the report emphasising the health and safetyobligations that the Association must abide by as stipulated by the City of Ottawa in the maintenance of the community pool.This committee is in real need of additional volunteers. Rick is presentlythe only member and the responsibilities are enormous. If no volunteersare identified, there is a high risk that the pool may not be open this year.Brad Goatcher volunteered to sit on this committee.
9.Entrance Sign Committee
As Chair of this committee, Rob Wallingford presented the report. Sunsetlakes Development are providing $20,000 for the entrance sign. Designswill be sent to Sunset Lakes in the next two (2) weeks for their approval.A package will then be sent out to the community for voting.The work should start this Spring and take a month for completion.Obtaining the required building permits will be the longest process.
10.Design Review Committee
Kim Dawson presented the report. The committee exists to work withresidents.
11.Government Relations / Legal Committee
Lloyd Mackey presented the report.
12.Water Quality Committee
Frédéric St-Louis provided the report. All lakes meet the establishedstandards for drinking quality. All residents are encouraged to use organicfertilizers while the use of any fertilizer near the lakes is discouraged.
13.Confirmation of Board of Directors
The Board of Directors was elected on November 5, 2007 when Sunsetlakes Development officially transferred responsibilities to the SouthVillage Owners’ Association. Six (6) Directors were elected and were presented to the attendees. There is room for one (1) additional Director.Rob Wallingford stated that the mandate of the Board is to allow greater  participation. Input in always welcomed.
14.Confirmation of Management Committee
As motioned by Kim Dawson and seconded by Dial Singh, thecomposition of the Management Committee was approved. There is aneed for additional volunteers.
15.Question Period
In answer to a resident’s question, the opening date of the community poolwill be June 24, 2008.
16.Next Meeting

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