Allegations of Inaccurate HR-AR-11-001Time and Attendance Records2
clock rings by supervisors in the Dover, NH; Gastonia, NC; and Parkville, MO PostOffices. In addition, supervisors did not follow procedures for documenting employees’out-of-schedule changes
in TACS. Furthermore, we found supervisors at the Parkville,MO Post Office improperly charged safety talks and informational meetings to operationcode 782, Training.
Supervisors not Completing PS Form 1017-A
In Gastonia, NC; Dover, NH; and Gahanna, OH, we found that supervisors did notcomplete PS Forms 1017-A as required. In addition, there was no requirement foremployees to sign the form, indicating that they have been notified of disallowed time.At the Gastonia and Dover locations, the managers stated that completingPS Form 1017-A was not a priority. At the Gahanna location, the manager stated thatsupervisors forgot to print out the forms. Postal Service Handbook F-21
states thatPS Form 1017-A serves as a permanent and cumulative record of disallowed time. Thesupervisor must prepare a PS Form 1017-A when disallowing employee time. Becausesupervisors did not complete the required documentation, we were not able todetermine with certainty the reasons for disallowed time. At the Dover, NH Main PostOffice (MPO) employees were awarded overtime, penalty overtime, and punitivedamages because supervisors did not maintain PS Forms 1017-A. SeeAppendix Bforour detailed analysis of this topic.
Postal Service supervisors at the Gastonia, NC; Salem, OR Main; Salem, OR Vista; andCarol Stream, IL Post Offices did not adhere to TACS management procedures.Specifically, supervisors did not consistently print PS Forms 3971 from the eRMS andensure they obtained both supervisor and employee signatures as required. Thisoccurred because Postal Service officials at locations we visited stated that either theydid not have a process in place to ensure the form was printed, other duties took priorityor the forms were misfiled.The
Employee Labor Relations Manual
states that a supervisor will provide a PSForm 3971 to the employee upon his or her return to duty and the supervisor mustapprove or disapprove the leave. In addition, Handbook F-21
states that supervisorsare responsible for ensuring that they complete a PS Form 3791 for every period of
Questionable deletions include deleting employees’ clock rings when the deleted workhours exceeded the 8-hourscheduled tour, including the 5-minute leeway for congestion at the time clock; supervisors correcting employee clockrings to an 8-hour day because, according to the supervisor, the employee either swiped too early to avoid overtimeor forgot and swiped too late: and adjusting employees' clock rings to meet Delivery Operations Information Systems(DOIS) reports or established hours for various operations.
An eligible full-time bargaining unit employee receives out-of-schedule premium pay for time worked outside of, andinstead of, their regularly scheduled workday or work week when the employee is working on a temporary scheduleat the request of management.
Time and Attendance,
Sections 323.1and 323.2.