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2011 AGM Minutes

2011 AGM Minutes

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2011 Annual General Meeting of USYCA, held on April 14, 2011.
2011 Annual General Meeting of USYCA, held on April 14, 2011.

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Published by: UnitedStates YouthCricket on Apr 20, 2011
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04/20/2011

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2011USYCAAnnualGeneralMeeting,April14,2011
RollCall:
JamieHarrison,OrvilleHall,YogeshPatel,MikeThomas,SivaNarapareddy,JatinPatel,VasuRam,LloydJodah,RakeshKallem,EdwardFoxandShanthaSuraweerapresent.Aquorumhavingbeenobtained,themeetingwascalledtoorderbyPresidentJamieHarrisonat9:20PMEDT.
Apologies:
FromDavidSentence–“JustdiscoveredmyblackberrydoesnotsupportGotoMeeting.Sorrytomissagain.Asafinancepersontodayiscrisisdaysomybestlaidplanshavebeenupset.Goodluckatthemeeting.”FromSimonPercival-“I'msorryIwasnotatthemeeting.Giventhe(whatseemedtometobe)shortnoticeandmyschedule,itjustwasn'tpossible,evenasIthoughtImightbeabletoswingit.Pleaseacceptmyapologies.Ilookforwardtoreadingtheminutes,atleast.”
Minutes:Thisbeingthefirst-everAnnualGeneralMeeting,therearenominutestoadopt.MembershipCommitteeReport,deliveredbyVasuRam:
Theprimaryagendaofthecommitteewastoreviewthemembershipstructuredescribedintheconstitution,itsrelevancyandstructurethemembershipbenefitsbasedoneachtypeofmembership.WereleasedafinaldraftofthetypeofmembershipanditsbenefitsindetailonDec27
th
2010.ThefinaldraftwaspresentedtoFinancecommitteefortheirreviewandtheirfinalapprovalonthemembership.(AmotionwasmadeforthereporttobeacceptedwithoutamendmentbyMikeThomas,wassecondedbyYogeshPatelandapprovedbyacclamation.)
ConstitutionCommitteeReport,deliveredbyRakeshKallem:
IthasbeenagreathonortoserveforUSYCAasthechairmanofConstitutioncommitteeandweasacommitteewillgiveourbesttotheassociation.Therehavebeennochangesproposedbythecommitteeatthistime.Weshallbereviewingtheconstitutionforanychanges(ifnecessary)afterweobtain501(c)(3)status.ItisunderstoodthatwemayberequiredtomakesomechangestotheconstitutionintermsofverbiageinordertofulfillourrequirementstoobtainNon-Profitstatusfortheassociation.(AmotionwasmadeforthereporttobeacceptedwithoutamendmentbyVasuRam,wassecondedbyMikeThomasandapprovedbyacclamation.)
 
Treasurer’sReport,deliveredbyMikeThomas:
NotingthatallparticipantsintheconferencecallwereDirectors,theTreasurerremindedthemoftheannualaccountscirculatedtoandadoptedbyeachofthemfortheyearendedDecember31,2010.Insummaryhenotedthattherewasincomeshownofjustover$9Kandexpenditureofapproximately$8K,though$6Kofbothwasrepresentedbytheestimatedmarketvalueofdonatedmaterialrespectivelyreceivedandonwarddonatedtoschools.Cashdonationsofapproximately$3Kweredominateda$2,470installmentofagrantfromtheCCMorrisCricketLibrary&MuseumofHaverford,PA.Cashexpenditurescomprisedstart-upcostsof$1,670(mainlyinsurance)andsmallamountsforT-shirtpurchase,USACAaffiliationandPaypalbankcharges.Cashinhandattheendof2010totaled$1,208.In2011todate,incomepredominantlyfrommembershipfeesanddonationshavetotaled$3,187,includingYCAAffiliationrenewalfeesandtheresultsofanongoingAssociatemembershipcampaignamongstcricketclubsandleagues.Expenditureinthesameperiodhastotaled$1,590,comprising$902forthepurchaseofcricketsets(butoffsetby$100inincomeforthesaleofextrasetstoschools),$426inshippingchargesonoutgoingcricketsetstoschools(offsetbyrelatedincomeof$263reimbursements),websitefeesof$212andPaypalbankchargesof$49.Strategically,theTreasurernotedthedominantinfluencefromthedonationof500cricketsetsfromCricketAustralia,whichwascurrentlyunderpinningoperations.Despiteacashbalanceof$2,805currentlytohandandthepromiseofafurthergrantof$2,430fromtheCCMorrisLibrarytodefraycertainfuturewebsiteand501(c)(3)costs,hedrewattentiontothesubstantialfundsthatwouldberequiredtosustainevencurrentratesofsetdonationafterAugustthisyear.Finallyattentionwasdrawntothedelayedprogresstodatebythelawfirmthatundertooktofileour501(c)(3)applicationwiththeIRSandobtaintaxexemption.TheTreasurerreferencedtheawkwardnessinpressuringapro-bonoservice,particularlygiventhesignificantdesirabilityofhavingafriendly,high-qualitylawfirminthewings.However,theoptionofcuttingthistieandlookingelsewherewasundercurrentactivereview.(AmotionwasmadeforthereporttobeacceptedwithoutamendmentbyOrvilleHall,wassecondedbyJatinPatelandapprovedbyacclamation.)
President’sReport,deliveredbyJamieHarrison:
Ayearago,theUSYCAconsistedofmyself,EdwardFox,andRakeshKallem.Ithadnodonors,butitdidhave10cricketsetsfromDreamCricketandaplan.Today,USYCAiscomposedofthirteenaffiliatemembersandtwentyassociatemembers.Eachofthese33organizationshascontributedatleast$50toUSYCA,andtheC.C.MorrisCricketLibraryAssociationhasdonated$5000ofitsown.Thisrepresentsasignificantplacingoftrustinourorganizationbyothers.Andwhathavewedonetogetheroverthepastyear?TheUSYCASchoolsProgramwontheICCAmericasRegionalDevelopmentProgrammeAwardsforBestJuniorDevelopmentProgram.USYCAisnowpartneringwithoveradozencricketclubsandleaguesonnewyouthcricketinitiatives.
 
USYCAisengagingthecricketcommunitybyrecruitingindividualcricketersacrossthecountrytobecomeyouthvolunteers.USYCA'swebsitenowhas10individualpages,hashadover100newsitemspostedtoit,hasreceivedover20,000individualpageviewsanditsonlineinstructionalvideoshavebeenwatchednearly3,000times.USYCAhasputinternationalcricketers,suchasIrishWicketkeeperNiallO'BrienandEngland'sIngramJones,togetherwithAmericanyouthacademiesforclinicsintheStates.USYCAisaprogrampartnerwiththePresident’sCouncilonPhysicalFitnessandSports,whichraisesawarenessofcricketnationally.USYCAhasattractedtheattentionofinternationalcricketcelebritiessuchasNathanBracken,DamienMartynandMikeYoung,theAmericanfieldingcoachforCricketAustralia,whodidaphotoshootinMelbourne,modelingourSchoolsProgramapparel,andisagreatsupporter.BySeptember,whenthe2011-2012schoolyearstarts,therewillbeover750Americanschoolsplayingcricket,inovertwentyUSstates.Inthepastmonthalone,over50AmericanschoolshavecontactedUSYCAaboutitsSchoolsProgram.USACAispreparingtopartnerwithUSYCAonaprogramwheretheywillcovermyexpensesasItravelacrossthecountry,meetingwithcricketleadersandtrainingyouthcricketvolunteersinourfreeSchoolsProgram.ThisUSACA-USYCAprogramiscalled"ProjectAppleseed."Oncewe'vedonealocal"Appleseed"trainingsession,USYCAwillworkcloselywiththeorganizationandthevolunteerstoidentifytargetschools,andthentoseethatthoseschoolsgetcricketfortheirPEclasses.TheideaistogetcricketstartedinschoolsacrossAmerica,andthentonurturethoseschoolscricketprogramsovertime.Andyes,therehavebeensomefrustrations.Forexample:Wearestillworkingtoget501(c)(3)papersfiledwithaprominentBaltimoreattorneywhohastakenthejob
 probono
.I’dliketoseethisgetdoneassoonaspossible,asitiskeytoussecuringmajorsponsorships.Iwasalsohopingtohaveourwebsiteredesigndonebythispoint,butwe’verunintoafewsnagsthereaswell.Withanyluck,thiswillbeapprovedunderNewBusinessandcanthenbeaccomplishedbeforesummer.InAugust,IplacedbeforethemembershipofUSYCAtheseimmediategoals:•EstablishanactiveadministrationthatisbusilyaboutthenecessaryworkrelatingtoestablishingUSYCAasastableandsustainablenationalorganization•ExecuteanaffiliationagreementwithUSACA•FindschoolsystemsthatwilladoptourSchoolsProgram•FinddonorsandsponsorstofundourSchoolsProgram•ExpandourbaseofbothAffiliateandAssociatemembers•LookwithinexistingyouthcricketleadershipforfutureUSYCAleadersIbelieveeachofthesegoalsiseitheraccomplishedorcanbeconsideredongoing.Inthecomingmonths,wewillshiftourfocustothefollowing:•SolidifyingUSYCA'spositionasthenation'spremieryouthcricketorganization•Usingourpartnerschoolsasabase,fromwhichwecanfosterthecreationofcommunityyouthcricketleagues•BegintorecruitparentsofnewcricketersasUSYCAvolunteers•Continuetogrowbytakingourschoolsprogramtonewlocations•FindmoredonorsandsponsorstofundourSchoolsProgram•KeepexpandingourbaseofbothAffiliateandAssociatemembers

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