University of Louisville Undergraduate CatalogSummer 2011 – Spring 2012
Initial Determination and Deadlineto Appeal
The initial determination of residency status ismade during the admission process. A status may be appealed by filing an affidavit anddocumentation with the Office of EnrollmentManagement no later than 30 days after the firstday of classes of the term for which adetermination of residency status is requested.Academic calendars are available in theSchedule of Courses, the University web site,and Offices of Admission. Pursuant to theresidency regulation,13 KAR 2:045,aninstitution may set other deadlines for submission of other information required by theInstitution in a determination of residencystatus. Information packets are available fromthe Office of Enrollmentresidency website.
Statutory reference:Sections 13 and 14 of 13KAR 2:045.Effective February 21, 2007.Application for change in residencyclassification for purpose of tuition and feeassessment by a student enrolled in or anapplicant to a program at the University of Louisville (“University”) shall be made inwriting to the Residency Appeals Officer for initial consideration along with such informationforms as the Residency Appeals Officer mayspecify. The application for a change inresidency classification must be filed no later than thirty (30) calendar days after the first dayof classes of the academic term for which thechange is requested. Appeals of residencydeterminations shall be based on Administrativeregulations promulgated by the Council onPostsecondary Education. A written appeal of the decision of the Residency Appeals Officer must be postmarked no later than fourteencalendar days from the date of receipt of notification of the Residency Appeals Officer’swritten decision.The Residency Review Committee is appointed by the Executive Vice President and Provost (or designee) and shall be composed of four facultyand/or staff members and one student. Thechairperson shall be elected by the committee.The faculty and/or staff members normally shallhave staggered two-year appointments; thestudent member shall have a one-year appointment. The Committee shall haveauthority to establish procedural rules andschedule meetings. A quorum shall consist of three members, and a quorum shall be necessaryfor Committee action.The Residency Review Committee shall consider appeals from applicants whose initial request for change in residency status has been denied bythe Residency Appeals Officer based upon theapplicant’s written appeal and the file in thatmatter to the extent provided by the FamilyEducational Rights and Privacy Act, 1974. Theapplicant shall be notified in writing as to theCommittee’s decision.If the decision of the Committee is adverse to theapplicant, the applicant may request a formalhearing by submitting a written request to theExecutive Vice President and Provost (or designee). This request must be postmarked nolater than fourteen calendar days from the date of receipt of notification of the Committee’s writtendecision.The Executive Vice President and Provost (or designee) shall appoint a hearing officer fromoutside the University to preside over formalresidency hearings. Formal hearings shall bearranged based on a timely request from theapplicant. The formal hearing shall provide for due process, including notice of hearing,examination of the information on which theUniversity decision is based, and the right of anapplicant to be represented by legal counsel andto present information and testimony in supportof a claim of Kentucky residency. Hearing procedures will be consistent with13 KAR 2:045.The hearing officer shall make a report withfindings of fact and a recommendation to theExecutive Vice President and Provost (or designee) with a copy to the applicant. TheExecutive Vice President and Provost (or designee) will decide the appeal on the record on behalf of the University and the Board of Trustees and will notify the applicant in writing